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Finance Committee - Agenda - 4/20/2022 - P7

By dnadmin on Sun, 11/06/2022 - 21:43
Document Date
Fri, 04/15/2022 - 11:50
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 04/20/2022 - 00:00
Page Number
7
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__042020…

2. A progress report. The report shall include, for each monthly reporting period, a
description of the work accomplished, problems experienced, upcoming work, any extra
work carried out, and a schedule showing actual expenditures billed for the period,
cumulative total expenditures billed and paid to date under the contract, and a comparison
of cumulative total expenditures billed and paid to the approved budget.

The City of Nashua will pay for work satisfactorily completed by Professional Consultant. The
City of Nashua will pay Professional Consultant within 30 days of approval by the City of Nashua
of the submitted invoice forms and progress reports. The City of Nashua will make no payments
until the invoice forms and progress reports have been submitted and approved.

5. EFFECTIVE DATE OF CONTRACT. This contract shall not become effective until executed by
the City of Nashua.

6. NOTICES. Ali notices, requests, or approvals required or permitted to be given under this
contract shall be in writing, shall be sent by hand delivery, overnight carrier, or by United States
mail, postage prepaid, and registered or certified, and shall be addressed to:

CITY OF NASHUA REPRESENTATIVE: Tim Cummings
Economic Development Director
City of Nashua
603.589.3072
cummingst@nashuanh.gov

John Griffin

Chief Financial Officer/Treasurer
City of Nashua

603.589.3070
griffinj@nashuanh.gov

PROFESSIONAL CONSULTANT REPRESENTATIVE: Jeff Stevens
Vice President
iParametrics
401.536.8178
Jeff, Stevensia@iparametrics.com

Any notice required or permitted under this contract, if sent by United States mail, shall be deemed
to be given to and received by the addressee thereof on the third business day after being deposited
in the mail. The City of Nashua or Professional Consultant may change the address or
representative by giving written notice to the other party.

AG 3 of 4

Page Image
Finance Committee - Agenda - 4/20/2022 - P7

Board Of Aldermen - Agenda - 7/12/2022 - P82

By dnadmin on Mon, 11/07/2022 - 07:49
Document Date
Fri, 07/08/2022 - 14:56
Meeting Description
Board Of Aldermen
Document Type
Agenda
Meeting Date
Tue, 07/12/2022 - 00:00
Page Number
82
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/boa_a__071220…

TELVUE CORPORATION Quote#: 0-017253
IGOOO Horizon Way, Suite 10O Quote Issued: 6/23/2022
cS

Mr. LAurRet, NJ O8o0s4 Quote Expiration: 7/23/2022

thal are not manulactured hunt are resold by Tel Vue with carry the orginal OEM warrants lor that product. In the vase of a failare. the customer will be responsible
for round trep shipping costs to Tel Vine and up tea $9110 maxinnin factors repair service deductible. This warranty does nut cover damage resulting from ti} use
or installation other than in strict aecordance with manufacturer x written instructions. 111} disassembly or repair hy someone other than the manufacturer ora
manutfacturer-authonzed repair center. (iit) misuse. misapplication or abuse. (i) alterauon. (4) lack of reasonable care ur (vi} acts at God. A 5500 reacuvation tee

‘sill apply toa lapsed warranty for FelVue Care on equipment. Tel Vue Care 1s not transteniable without written permission from TelVue.

Hany pros nian al these Terns anu Conditions is held unenforceable by a court of competent jurisdiction. that proxasion shall he limited or eliminatect te the
minima event necessary sv thatthe Terms and Conditions shall othem ie remain ia full force and effect and cnlorceable These Terns and Conditions shall be
soverncd by and construed under the kiws of de State of New Jersex and the Unned Sues withaut regard to the confhets ol kews provisions thereat and wihuut
regard te the United Nations Convention on Contutets for the International Sale of Gouds. The parties agree that venue for any action af any kind shall he
Burlington County. New Jersey Any waives or amendment to these Terms and Conditions shall be effective only if made in writing and signed by a
icpresentative of the respective parties, authorized vo bind the parues. The prevailing party nian acon to enforce these Terris aid Conditions shall be ented to
tecover costs and expenses, Including. without limitation, attorneys’ tees: Notices given under these Terms and Conditions shall he in writing and considered to be
tecelved upun the carher of aciil receipt or five (4) days atten mailing of miuled postage prepaid by regular mail or one C1) dav after such notice is sent by major
sammnieroial rapid delivery courier or facsimile transmission. Any delay or failure by either party to exercise any right or remedy wall not constitute a waiver of

that party to thereaiter enforce sach rights

INFOVLE - Terms & Conditions IntoVue is sold under additional terms and conditions related to various optional information serv jecs asailable. These terns
and conditions are contained en the TelWue web site Mis the responsibiliiy of the CustonenUser to revtew those terms and conditions and to ensure compliance

wabthent The tenins and conditions lor lnfoVue can be found a

hup owewtels ue com wp contentuplodd/linaVuc-Lodl-User-Licensii: Penins-and -Coudtinans- 20] 4-3-4 pd

The miotmiation combined inthis qnote bs confideuial ad proprichiy to LoWue Corporation and may not be disclosed to thi partes or duplicated. in whole a

i pail withieut tbe prion consent ot TelVue Corpetation.

www.lelvue.com ) 16009 Horzen Way, Suite 100 Mi Lawel NJ 08054 | Phone 1-(800)-885-8386 | Email salesevleivue com
Ww lelvue. Com f (

Page Image
Board Of Aldermen - Agenda - 7/12/2022 - P82

Board Of Aldermen - Agenda - 7/12/2022 - P83

By dnadmin on Mon, 11/07/2022 - 07:49
Document Date
Fri, 07/08/2022 - 14:56
Meeting Description
Board Of Aldermen
Document Type
Agenda
Meeting Date
Tue, 07/12/2022 - 00:00
Page Number
83
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/boa_a__071220…

21505 Invoice 16011
TelVue Corporation Date 6/17/2022
16000 HORIZON WAY JUN 2 4 2022 Page 1
SUITE 100
MT, LAUREL NJ 08054
Bill To: Ship To:
City of Nashua City of Nashua
Accounts Payable, PO Box 2019 Accounts Payable, PO Box 2019
229 Main Street 229 Main Street
NashuaNH 03061-2019 Nashua NH 03061-2019
Purchage Order No. | Customer ID Salesperson ID Shipping Method nt Terms Ship Oste __| Master No.
Won (o!2Alzg. | T08778 Net 30 6/17/2022 16,181
Ordered Shipped | BIO ttem Number Description Discount | Unit Price Ext. Price
1 © | TELVUE CARE SUPPOR| TelVue Care Support Coverage $0.00] $15,500.00} $15,500.00
Subtotal $15,500.00
[Misc $0.00
Tax _ $0.00
Freight $0.00
Trade Discount $0.00
Total $15,500.00

Telvue Corporation

www.telvue.com
Fadaral Tay IM#: AI.9698 1680

Page Image
Board Of Aldermen - Agenda - 7/12/2022 - P83

Board Of Aldermen - Agenda - 7/12/2022 - P84

By dnadmin on Mon, 11/07/2022 - 07:49
Document Date
Fri, 07/08/2022 - 14:56
Meeting Description
Board Of Aldermen
Document Type
Agenda
Meeting Date
Tue, 07/12/2022 - 00:00
Page Number
84
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/boa_a__071220…

T FE LVU E Dan Joworisak <djoworisak@telvue.com>
6 o\\

Johnson, Pete <johnson.peta@nashuanh.gov> Mon, Jun 20, 2022 at 4:08 PM
To: Dan Joworisak <djoworisak@telvue.com>

RE: Nashua TelVue Care

1 message

Hi Dan,
The city has decided to go with the 2 Year TelVue care extension discussed below for $15,500

Can you please send me a quote/invoice for that amount ASAP. | would like to get that into our system for payment.
Our cutoff for the current fiscal year 1s coming quickly. | have enough to pay the full amount this time around from
our '21-'22 budget.

Once | get that into our system, the city will send/fax you a P.O
ff you have any questions, please let me know
Thanks!

Pete

Peter Johnson
Education Channel Access Administrator

Member of the NH Coalition for Community Media

MF City of Nashua - (T Diviston
f 7 Nashua ETV Channel99 if
.

f http://nashua.ezstream.com bd

N\eSmi a

229 Main St[PO Sox 2019|Nashua, NH 03061-2019

T: 603.589.3158| M: 603.689.8320

johnson. pete@nashuanh, gov | www nashuanh.gov

Page Image
Board Of Aldermen - Agenda - 7/12/2022 - P84

Board Of Aldermen - Agenda - 7/12/2022 - P85

By dnadmin on Mon, 11/07/2022 - 07:49
Document Date
Fri, 07/08/2022 - 14:56
Meeting Description
Board Of Aldermen
Document Type
Agenda
Meeting Date
Tue, 07/12/2022 - 00:00
Page Number
85
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/boa_a__071220…

Jim Donchess

Mayor e City of Nashua
To: Board of Aldermen
From: Mayor Jim Donchess
Date: June 29, 2022
Re: Contract Award in Excess of $1M-— Excess Loss Insurance Coverage

Pursuant to NRO: § 5-74/B: E. Approval by the Finance Committee of a contract award in excess of
$1,000,000 shall be submitted to the full Board of Aldermen at its next regularly scheduled meeting
for final approval prior to award of the contract.

The Finance Committee has approved and placed on file the notification of the award of the
referenced contract at the July 6, 2022 meeting and as such! am requesting the full Board of
Alderman approve the following contract:

Item: Stop Loss Insurance Coverage
Value: $1,856,316 for the annual premium, 549,200 for a one-time set up to
total $1,905,516
Vendor: QBE Insurance Corporation
Purchasing Memo#: 23-304 dated June 29, 2022
Contract Term: 7/1/22-6/30/23
Thank you.

229 Main Street | PO Box 2019 * Nashua, New Hampshire 03061-2019
603.589.3260 | fax 603.594.3450 | NashuaMayor@NashuaNH.gov
www.NashuaNH.gov

Page Image
Board Of Aldermen - Agenda - 7/12/2022 - P85

Board Of Aldermen - Agenda - 7/12/2022 - P86

By dnadmin on Mon, 11/07/2022 - 07:49
Document Date
Fri, 07/08/2022 - 14:56
Meeting Description
Board Of Aldermen
Document Type
Agenda
Meeting Date
Tue, 07/12/2022 - 00:00
Page Number
86
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/boa_a__071220…

City of Nashua

Purchasing Department
Administrative Services Division (603) 589-3330
229 Main Street - Nashua, NH 03060 Fax (603) 594-3233

June 29, 2022
Memo #23-304

TO: Mayor Donchess
Finance Committee

SUBJECT: Excess Loss Insurance in the amount not to exceed $1,905,516 funded from 59165 Stop
Loss Coverage/Benefits Internal Service Fund

Please see attached communications from Kimberly Kleiner, Director of Administrative Services, dated June
27, 2022 for project specific details related to this purchase. Below please find a summary of the purchase
approval request:

Item: Stop Loss Insurance Coverage

Value: $1,856,316 for the annual premium, $49,200 for a one-time set up to total
$1,905,516

Vendor: QBE Insurance Corporation

Department: 113 Benefits
Source Fund: 59165 Stop Loss Coverage/ Benefits Internal Service Fund

Ordinance: Pursuant to § 5-78 Major purchases (greater than $25,000) A. All supplies and
contractual services, except as otherwise provided herein, when the estimated
cost thereof shall exceed $25,000 shall be purchased by formal, written contract
from the lowest responsible bidder, after due notice inviting bids.

The Administrative Services Division: Benefits Department, and the Purchasing Department respectfully
request your approval of this contract.

Regards,
Kelly Parkinson

Purchasing Manager

Cc: K Kleiner
J Graziano

Page Image
Board Of Aldermen - Agenda - 7/12/2022 - P86

Board Of Aldermen - Agenda - 7/12/2022 - P87

By dnadmin on Mon, 11/07/2022 - 07:49
Document Date
Fri, 07/08/2022 - 14:56
Meeting Description
Board Of Aldermen
Document Type
Agenda
Meeting Date
Tue, 07/12/2022 - 00:00
Page Number
87
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/boa_a__071220…

City of Nashua

Administrative Services Division (603) 589-3020
229 Main Street - Nashua, NH 03060

Ta: Mayor Donchess
Finance Committee

Date: June 27, 2022
Re: Stop Loss Coverage FY23

This request is approval of a contract with QBE Insurance Corporation for the City of Nashua’s Excess
Loss Policy, otherwise known as Stop Loss.

Funding: Benefits Fund 13.6600.890- 59615 Stop Loss Coverage $1,905,516.

For FY22 the City of Nashua contracted with Anthem Blue Cross Blue Shield for its annual Stop loss
coverage at an annual rate of $1,588,668. Upon notice of a substantial increase for FY23, the City
received bids through our broker, Workplace Benefit Solutions. QBE Insurance Corporation
Company, the lowest bidder, has offered the City comparable coverage at an annual premium of
$1,856,316 plus $49,200 for a set up and Stop Loss Interface fee, totaling $1,905,516. All other
terms will remain the same, including the claim threshold of $350,000. The current pricing is
dependent upon the number of participants, currently 2,050 at a rate of $75.46.

Currently there is $1,940,000 budgeted for FY23 in the Stop Loss Coverage Premium line of the
Benefits Fund.

Kimberly Kleiner
Administrative Services Division Director

Cc K. Parkinson

Page Image
Board Of Aldermen - Agenda - 7/12/2022 - P87

Board Of Aldermen - Agenda - 7/12/2022 - P88

By dnadmin on Mon, 11/07/2022 - 07:49
Document Date
Fri, 07/08/2022 - 14:56
Meeting Description
Board Of Aldermen
Document Type
Agenda
Meeting Date
Tue, 07/12/2022 - 00:00
Page Number
88
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/boa_a__071220…

we

Stop Loss Comparison for:

City of Nashua

For Effective Date: July 1. 2022 + June 30, 2023
First Pass Sing}: 45
350,000 ISL ng)
$950,000 158 Family 1.305
Total 2.050
Currant Renew ol™ Poopusels
Anthem \Y i A MEE | Sy @ QB 4 Suntify
HUB \ rallies = opTum E.|*
Durfee. Nickie
7 $350,000 $330,000 $390,000 $342,000 $350.000 $530,000 $330,000
® iN? Sot. 2012 Sone 24/1? Spec 24M3 Spec 242 Sone. 2412 Spec 2012 Spec.
Fixed Costs h
Indreidual Stop tos ribet $ 5s 3 £399) 3 77e91$ au77 $ 1629595 7> eb) Ss 95 14
Annual Promtum S$ 59Hh663 $ ZoRe.t?0/$ I9tetha lS 2.291.907 $ 2704,7T0TS 1.856916) 5 2 34U.4ea
Pereent Change 30.0% 20.6% 44.3% 70.3% 16.0% 68.5%
Stop Loss interface Foo }
rer $ $ § 20] 5 20 $ 20015 2015 2et
Annual Prem 4 « § -{5 49.200 | $ 49.200 $ 49,208 | $ 49.2001 $ 49,200
Varfablo Costs{Lasers)
Additonal Labilly $ * $ 675.00 $ . s $
Total Premium ond Liability $ 21:589.668 $ 2065,170)5 2.640,.208)4 2.341.182 $ 2,753.97055 1,905.51675 2.389.644
Percent Charge ! 20.0% 66.2% 47.4% 73 I% (9.9% 723%
Nigies:

1. Syrete and Vors drained $s ive p-oposa's.

2 Anthem onwcey ¢ $2 CEP Sou Cass he teven Fee ty rege atge ace renoing 4) Wad potty Sop 38 Corsets

4 AN cropesais veauce 9% comnssnn

4 CC'S croposet ig fiom and neilages 2 aga fe agian ore mentee 13 erduced fom atoe 009
53 D0: propeearss tem wast 9/9009 ang welder Al ces Z0amer prapscals ae subset so med.cat wow

Page Image
Board Of Aldermen - Agenda - 7/12/2022 - P88

Board Of Aldermen - Agenda - 7/12/2022 - P89

By dnadmin on Mon, 11/07/2022 - 07:49
Document Date
Fri, 07/08/2022 - 14:56
Meeting Description
Board Of Aldermen
Document Type
Agenda
Meeting Date
Tue, 07/12/2022 - 00:00
Page Number
89
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/boa_a__071220…

QGE A&H
123 Pleasant Street. 3‘ Floor

Marblehead M401945
Toll Free 800 742 9279
qbeah com

June 8. 2022

Beth Cutliffe

HUB International Limited
1667 Elm Street, Suite 3
Manchester, NH 03101

Dear Beth
Re: Policy Issuance
Policyholder: City of Nashua, July 01, 2022

Policy Number: LGS02732-22

Thank you for selecting QBE Insurance Corporation for City of Nashuas Excess Loss Policy We are pleased to have
the opportunily lo service your cllentand hope to exceed yaur expectal ons.

Enclosed please find the appropnate documents for completion In order to bind coverage, the following requirements
are needed

e Signed and completed Application for Excess Loss Policy

« Firstmonth’s premium: $154,693.00

e ACH Claims Reimbursement Authorization form for completion: Provides faster claimrembursement
paymentprocessing time. convenience, and security (ifinterested, please have this form completed and
return)

e State Required Licensing: The signing agent must be licensed in the state where the prospectve clientis
localed in the producer's resident stale. and wil need to be appointed with QBE where required

« Executed Plan Documentinclusive of signature page which states all the provisionsofthe plan and
delineates the various responsibilities for financing the plan. the eligibility, and all the other aspects ofthe
plan (summary descriptions and certificates alone are not acceptable).

e Welcome to Expedited Remmbursement Program Flyer

We are requesting the following reporting to please be sent at your earliest convenance.

¢ Finallarge claims through the effective date to include 50% reportlistingnama(s) &diagnosis updated
trigger, pre-cert fication and case management reports inclusive of RX reporting

The following Endorsement(s} modrfy the Excess Loss Policy and will be provided upon Pancy Issuance
e Advance Reimbursement Endorsement
* Expedited Reimbursement Endorsement
e New Hampshire Stale Specific Endorsement
e = Rate Stabilization Endorsement (50%)

QBE and the links logo are registered service marks of QBE Insurance Group Limited
UND3005 (11-21)

Page Image
Board Of Aldermen - Agenda - 7/12/2022 - P89

Board Of Aldermen - Agenda - 7/12/2022 - P90

By dnadmin on Mon, 11/07/2022 - 07:49
Document Date
Fri, 07/08/2022 - 14:56
Meeting Description
Board Of Aldermen
Document Type
Agenda
Meeting Date
Tue, 07/12/2022 - 00:00
Page Number
90
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/boa_a__071220…

Also enclosed is the Premium & Enrollment statement. Premiurn is due on the first ofevery month. Please note that
premium must be remitted directly to the PO BOX address listed on the Premium & Enrollment statement. A
completed copy of this statementshould be remitted with each payment,

Please review the application and notify your underwriler ofany requested changes priorto theclient's signature. We
will promptly re-issue the paperwork with any necessary changes. We appreciate your business partnership and the
opportunity to service the needs of our mutual client.

Please do nothesilale in contacting us with any questionsorconcerns.

If we can be of further assistance with this group, please do not hesitate to contact either your underwriter or myself.

Regards.

Ernest Benard
Account Manager
QBE A&H

Cc: LisandraNoto

UND3005 (11-21)

Page Image
Board Of Aldermen - Agenda - 7/12/2022 - P90

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