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Finance Committee - 07/15/2020 Page 14

There were problems and the problems have been slowly but surely corrected. But | know that even this
situation where we need someone because we are operating a Department without the proper credentials was
brought to our attention, my attention first by these people who are keeping their eyes on the Assessing
Department. So | just want to reject that blame. And | just wanted to speak up for them. | don’t really like us
taking personal, being personal about efforts to improve our City Government and | don’t like to describe it as a
meanness or a mean atmosphere.

| just also wanted to ask that, my understanding is when and Ms. Parkinson I’m really pleased to meet you and
| am happy to welcome you. This is not something that’s new but my understand was then a recommendation
comes to us from the Purchasing Manager, that Ordinance has it that we have, that we are provided with the
number of firms solicited, the summary of their quotes and what we were asking specifically from them and the
recommendation and rationale. And in this case, it is not provided. | know that incidentally we have learned
that there have been several other people that have been approached about this. But my understanding,
based on just reading what my role is as a Finance Committee member, is that that’s what we are meant to be
presented. | look forward to just having the comfort of that process and procedure. Thank you.

Mayor Donchess

Alderwoman Lu, | am going to have to differ with you, because we are not blaming anyone. But we were
asked a direct question. Why do we have to pay this guy $124,000.00? And why is he necessary? So |
believe we are not blaming anyone and | never used the word “mean”, | gave you the facts. All of the
Assessors, there have been many complaints which have sought the revocation of all the licenses of all of the
people working — all the professionals but one working in the Assessing Office, anybody that has anything to
do with residential. Plus, there have been criminal complaints, multiple ones filed against them.

This is well-known in the State of New Hampshire to the other Assessors, very well-known. Those are facts,
that’s not blame, those are facts. So rather than mislead you, mislead Alderman Laws who asked us about this
directly, we gave you the facts. And if you have a basis to contest those facts, if you know Assessors in New
Hampshire who will assume this position, or if you Know Assessors who Say that this isn’t true, well bring those
facts forward. But we are not blaming, but we want to be straight-forward and honest with the members of this
Committee, the members of the Board of Aldermen and the citizens of Nashua. And if those facts are
uncomfortable, well it’s too bad, that’s the situation.

Anyone else have any comments, questions. If not would the Clerk please call the roll?

A viva voce roll call was taken which resulted as follows:

Yea: Alderman Klee, Alderwoman Lu, Alderman Harriott-Gathright, Alderwoman Kelly,
Alderman Laws, Mayor Donchess 7

Nay: 0
MOTION CARRIED

From: Kelly Parkinson, Purchasing Manager
Re: Purchase of City of Nashua Master Plan

MOTION BY ALDERMAN HARRIOTT-GATHRIGHT TO ACCEPT, PLACE ON FILE AND AWARD A
CONTRACT FOR PROFESSIONAL SERVICES FOR THE CITYWIDE 2020 MASTER PLAN IN THE
AMOUNT OF $200,249 TO UTILE DESIGN, BY ROLL CALL

Finance Committee - 07/15/2020 Page 15
ON THE QUESTION

Mayor Donchess

We have Ms. Marchant here to address this contract, could you please proceed?

Sarah Marchant, Director of Community Development

Yes, good evening. Thank you all so much. | am here before you to talk about finding a contract for the
Master Planning Consultant. This process was started quite a while ago, we put an RFQ out earlier this year.
We had eight great responses from firms from all over the country and locally. We, as a team, including the
Mayor, Chief of Staff, Economic Development Director, our Long Range Planner and myself and Scott Leclair
the Planning Board Chair, decided to interview three firms. And from there, we have selected Utile Design as
the best possible firm to support the City through its Master Plan Process.

The idea is this will take approximately 12 to 15 months and the value in this is really hearing from our
community, engaging on some of those really critical issues we’ve been talking about over and over again to
get a clear vision of what the community wants as a future and then to move on from this Master Plan into
implementing changes to the Land Use Code to make sure that we actually can follow through on this vision.
So we do want this to be kind of a compressed process. We are pushing for this 12 to 15 month context,
because the real key here is the implantation on the other side and updating our Land Use Code to reflect the
values that we understand are so important to the community through this process.

| will say that Utile has an incredible amount of experience and are a design firm out of Boston with many of
the skills that we were looking for, Economic Development, Urban Design, very specifically transportation
planning, Arts & Culture planning backgrounds. They have a huge amount of engagement and different ways
of approaching engagement. If you think back when we talked about this last fall, certainly COVID has
absolutely changed how we initially went into planning some of the engagement and what this process might
look like. | think Utile Design will be an excellent team behind us. They are young, they are adaptable they are
nimble and | think we will do our best to come up with many different ways to really engage people in this new
COVID environment the best way we can.

This contract does include several large open house type meetings, it includes several larger meetings, it
includes neighborhood level meetings. And it also includes that interaction through hopefully piggy-backing off
of things that are already in place, like the Farmer’s Market where we are practicing social distancing or other
kinds of events that may or may not be happening this fall and next spring that we can really jump on. So
that’s my quick summary. | am happy to answer any questions.

Mayor Donchess

Any questions, comments? Alderwoman Klee?
Alderman Klee

Thank you again, Mr. Mayor. Director Marchant, | just have a quick question about this as far as the Master
Plan and so on is concerned. When | ran for office the first time here as Alderman, | ran across a number of
less than happy constituents or soon-to-be constituents, discussing the bridge over the river from Nashua to
Hudson, that there had been something in the Master Plan about that. It was abandoned and it never went
anywhere. But one of the things that people kept telling me over and over again, was get that out of the
Master Plan because they have this fear and anxiety that this could bubble up. I’m not asking for that to
happen, I’m not even suggesting that to happen. But my question is, if something like that that has basically
been deemed this is not going to happen or another item, would we pull that out of the Master Plan and is this
going to re-create a Master Plan or is just going to tweak the one we already have.

Finance Committee - 07/15/2020 Page 16
Director Marchant

Great question; this is a from scratch new document. So certainly the Master Plans that have gone in the past
and | would say the ones that have been completed more recently would be more informative today than the
ones from say 20 years ago. But this will be a brand new document. There is a giant list of things that we do
expect the consultants to be very familiar with and to use as kind of background information, everything from
say the East Hollis Street plan, the Main Street plan, the Riverfront plan. The bike/ped plan we are working on
right now, all of these documents we’ve been working on to give some kind of shape and context. But the
point of this is to engage with our community, to ask those harder questions and to really understand what
Nashua sees itself as today and where do we want to be in 5 years from now and 10 years from now so we
can make sure our Ordinances reflect those values.

Alderman Klee

Just one follow up, just for clarification, this has nothing to do with any kind of the parking studies or anything
else like these are two very separate unique items, correct?

Director Marchant

That is correct. This is a high level review, that parking study is going to be really detailed.
Alderman Klee

OK thank you very much.

Alderwoman Lu

Director Marchant is the comparison of the quotes that page that has the words “Draft Fee Proposal” at the top
left of it?

Director Marchant

So this was an RFQ, it was not an RFP there were not quotes that came back with all eight of them. We
interviewed them based on qualifications. The qualifications the evaluation that stated in the Memo and then
based on those qualifications we selected a firm and entered into negotiations with them. We did ask as part
of the response to the RFQ to give us their general hourly rates. | do have that information from each of the
RFQ’s, | could supply that to you. But it was not, we don’t have quotes from all of the respondents.
Alderwoman Lu

| see but what is the fee?

Director Marchant

The fee is $200,483.00.

Alderwoman Lu

Oh | see it now. Thank you.

Director Marchant

You're welcome.

Finance Committee - 07/15/2020 Page 17

Mayor Donchess

Any other questions or comments? Would the Clerk please call the roll?

A viva voce roll call was taken which resulted as follows:

Yea: Alderman Klee, Alderwoman Lu, Alderman Harriott-Gathright, Alderwoman Kelly,
Alderman Laws, Mayor Donchess 6

Nay: 0
MOTION CARRIED

UNFINISHED BUSINESS

ON THE QUESTION
Mayor Donchess
| think Ms. Bagley was here to talk about this. Sorry for the delay are you here?

Bobbie Bagley, Director of Health & Community Services

Yes | am here.

Mayor Donchess

You were in communication with the Humane Society, so can you offer the perspective they gave you?

Director Bagley

Yes sir. In response to some of the questions that the Committee had, the Executive Director of the Humane
Society provided answers that allowed us to learn that they did not incur any additional costs for the work that
they were doing in their contract and that the contract amount that is being proposed for this next Fiscal Year is
appropriate for them. One of the other things that was brought to the attention of myself, our Health Officer
and the Humane Society, was the missing language around chickens. So the Executive Director did add in an
amended contract language that says, “chickens found running at large, they will provide impoundment and
quarantine services for those animals that are impounded by the Animal Control Office.

They also added “in accordance with RSA 44 18-A” and the Nashua Revised Ordinance of 93-6 for impounded
of dogs, cats, ferrets found at large, they have added chickens as well, that they will impound immediately if no
permanent identification was found. They also provided the number, we were able to review from the previous
fiscal year how many chickens were actually impounded and | believe that | saw four and | believe all four of
those, a home was found for all four of them. So those were the questions that were proposed by the
Committee, I’m not sure if there are any additional questions, but the contract has been amended with that
additional work that has not been more than what the agency deems as needing to have any more money put
into their contract. Any other questions?

Alderwoman Kelly

| just wanted to say thank you for going back and just doing due diligence on that. We hear from different
people things that are going on so we wanted to make sure that the situation was manageable for the Humane
Society and | love everyone’s faces when chickens comes up. Everyone always has a little bit of a smirk. |
have four chickens in my backyard, they will not be running way, but | am pretty excited to have them.

MANAGED SERVICES AGREEMENT

PRINTED NAME TITLE

Finance Committee - 07/15/2020 Page 18

Mayor Donchess

But how many of those are roosters?

Alderwoman Kelly

None of them are, no roosters, because that would be against the Ordinance, right? |’ll share a picture
sometime.

Mayor Donchess

Does Alderman Dowd have a question.
Alderman Dowd

Yes, you are referring to chickens, but it does not apply to roosters. We have a noise Ordinance against
roosters and we have found places for roosters to go. We had issues when they were brought to the Human
Society, on Ferry Road, the neighbors complained. If they are there for a couple of weeks it is an issue. So |
would hope that any roosters that are impounded will go the places that we found out of town that will take
them.

Mayor Donchess

Any other comments? Alderwoman Klee.
Alderman Klee

Thank you. | don’t know if anybody can answer what Alderman Dowd had said. The issue with roosters as | u
understand it is that yes, if an individual, they can’t bring it to the Humane Society. However, if our Animal
Control Officer does, in fact, pick one up and | think that’s what those six are that have been since January 1°,
2019, they came through the Animal Control Officer. When they come through the Animal Control Officer, they
have no choice but to bring them to the Humane Society. The Humane Society can’t just bring them to the
places that we put up there, they have to have some type of blood work and that’s what we had mentioned at
the last meeting. That bloodwork results can take up to a week. And the last case, | believe that there’s
someone who was kind enough to take the rooster and | have a feeling it was the one that was running around
Ward 3 but took that rooster to either their home or | don’t Know whether it was pending that or they were going
to be keeping it or what the situation was.

But they did try to get it out there, we can’t expect people to step up like that. That was what my concern was
that | brought up at the last meeting was that if our Animal Control Officer does bring them there, there was a
week where they have to sit there pending the blood work. | had asked who pays for that test, | had asked that
kind of question. It doesn’t look like it is costing anything, so | am really happy to hear that. But your concern
about the rooster possibly remaining in there for a week still exists and technically speaking, our Ordinance
says “No roosters” including them. So we are kind of in a Catch 22. They can’t keep it, but they can’t get rid of
it. We have built this into the system. And that was the question | was trying to bring up at the last meeting,
my concern with the chickens, | should say the roosters. The chickens don’t seem to be an issue, it’s just these
roosters. And the one | believe that was running around Ward 3, was because the individual just let it go.

From what | could tell from the Animal Control Officer, he picked it up because someone called that there was
a rooster in the street.

Alderman Harriott-Gathright

Just to be clear, this is to take it off the table by roll call.

Finance Committee - 07/15/2020 Page 19
From: Dan Kooken, Purchasing Manager

Re: Contract Renewal with the Humane Society of Greater Nashua for FY21 (Value: $99,081)
Department: 109 Civic & Community Services; Fund: General

MOTION BY ALDERMAN HARRIOTT-GATHRIGHT TO TAKE FROM THE TABLE THE CONTRACT
RENEWAL WITH THE HUMANE SOCIETY OF GREATER NASHUA FOR FY21, BY ROLL CALL
ON THE QUESTION

Mayor Donchess

| didn’t think we made the motions so we probably got into the merits of this question too early. But in any
event. Alderwoman Harriott-Gathright’s motion is to take the matter from the table. Could you please call the
roll?

A viva voce roll call was taken which resulted as follows:

Yea: Alderman Klee, Alderwoman Lu, Alderman Harriott-Gathright, Alderwoman Kelly,
Alderman Laws, Mayor Donchess 6

Nay: 0

MOTION CARRIED

From: Dan Kooken, Purchasing Manager

Re: Contract Renewal with the Humane Society of Greater Nashua for FY21 (Value: $99,081)

Department: 109 Civic & Community Services; Fund: General

MOTION BY ALDERMAN HARRIOTT-GATHRIGHT TO ACCEPT, PLACE ON FILE, AND AUTHORIZE
THE CONTRACT RENEWAL WITH THE HUMANE SOCIETY OF GREATER NASHUA FOR FY2021 IN
THE AMOUNT OF $99,081. FUNDING THROUGH DEPARTMENT 109: CIVIC & COMMUNITY SERVICES;
FUND: GENERAL, BY ROLL CALL

ON THE QUESTION

Mayor Donchess

Any discussion beyond what we have already had? Alright, could you please call the roll?

A viva voce roll call was taken which resulted as follows:

Yea: Alderman Klee, Alderwoman Lu, Alderman Harriott-Gathright, Alderwoman Kelly,
Alderman Laws, Mayor Donchess 6

Nay: 0
MOTION CARRIED

NEW BUSINESS — RESOLUTIONS - None

NEW BUSINESS — ORDINANCES - None

Finance Committee - 07/15/2020 Page 20

RECORD OF EXPENDITURES

MOTION BY ALDERMAN HARRIOTT-GATHRIGHT THAT THE FINANCE COMMITTEE HAS COMPLIED
WITH THE CITY CHARTER AND ORDINANCES PERTAINING TO THE RECORD OF EXPENDITURES
FOR THE PERIOD FROM JUNE 26, 2020 TO JULY 9, 2020, BY ROLL CALL

A viva voce roll call was taken which resulted as follows:

Yea: Alderman Klee, Alderwoman Lu, Alderman Harriott-Gathright, Alderwoman Kelly,
Alderman Laws, Mayor Donchess 6

Nay: 0
MOTION CARRIED

GENERAL DISCUSSION - None

PUBLIC COMMENT - None

REMARKS BY THE ALDERMEN

Alderman Laws

| just wanted to welcome Ms. Parkinson to the team.

Mayor Donchess

Yes, why don’t we take this opportunity which | probably should have done before to ask Ms. Parkinson to
introduce herself and to tell us a little bit about herself and how it was that she came to work for the City of
Nashua.

Ms. Parkinson

Hi everybody, it’s very nice to meet you all and | am very excited to be working for the City of Nashua. | have a
little bit of a varied background in purchasing, but | have 30 years, | hate to say that, of Purchasing Experience.
The most recent of which was for Margarita’s, the restaurant group who overnight with COVID-19 closed the
doors. They are starting to reopen but things look a little different there. That was what really kind of what
precipitated my move into looking for other employment. | think it’s a good way to put it. Ironically the City of
Nashua job popped up within a week or two of the posting, | saw it within a week or two of me being
unemployed and here | am a little bit later.

The bulk of my career | actually spent in long-term care, doing purchasing for senior care, two different senior
care companies. | did 16 years with them so | am fairly well-versed with regulations and that world and how
Government impacts Corporate business anyway. | live in Exeter currently but do have plans on relocating to
the Nashua area. | think that’s important to know.

Mayor Donchess

Alright, thank you very much. Alderwoman Kelly?

Alderwoman Kelly

Yeah | was going to say welcome as well, | look forward to working with you Ms. Parkinson. And then | didn’t
put up my hand quick enough but | just wanted to say thank you to Director Marchant for moving forward the
Master Plan for the City and | look forward to seeing that conversation in our City.

Finance Committee - 07/15/2020 Page 21

Alderman Harriott-Gathright

| think | already said welcome to Ms. Parkinson but I'll say it again. But | also want to say thank you Kim for
the detail breakdown of what you provided for us tonight. It was very helpful for me. And Mayor, | also want to
say thank you as well for responding to Alderman Laws’ question and being really precise about what has
really been going on. | appreciate that, thank you.

NON-PUBLIC SESSION - None

ADJOURNMENT

MOTION BY ALDERMAN KLEE TO ADJOURN BY ROLL CALL

A viva voce roll call was taken which resulted as follows:

Yea: Alderman Klee, Alderwoman Lu, Alderman Harriott-Gathright, Alderwoman Kelly,
Alderman Laws, Mayor Donchess 6

Nay: 0
MOTION CARRIED
The Finance Committee meeting was adjourned at 8:23 p.m.

Alderman Linda Harriott-Gathright
Committee Clerk

FINANCE COMMITTEE

JULY 15, 2020
7:00 PM

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ROLL CALL
PUBLIC COMMENT
COMMUNICATIONS

From: Bobbie Bagley, Public Health Director
Re: Humane Society Renewal Contract Relative to Chickens/Roosters and How Many Impounded

From: Kelly Parkinson, Purchasing Manager
Re: Purchase of Wastewater Chemicals

From: Kelly Parkinson, Purchasing Manager
Re: Purchase of Property Record Card Scanning & Data Management

From: Kelly Parkinson, Purchasing Manager
Re: Purchase of Assessing Contractor

From: — Kelly Parkinson, Purchasing Manager
Re: Purchase of City of Nashua Master Plan

UNFINISHED BUSINESS
From: Dan Kooken, Purchasing Manager
Re: Contract Renewal with the Humane Society of Greater Nashua for FY21 (Value: $99,081)
Department: 109 Civic & Community Services; Fund: General
(tabled at 7-1 mtg for further clarification)
NEW BUSINESS — RESOLUTIONS
NEW BUSINESS — ORDINANCES
RECORD OF EXPENDITURES

GENERAL DISCUSSION

PUBLIC COMMENT
REMARKS BY THE ALDERMEN
POSSIBLE NON-PUBLIC SESSION

ADJOURNMENT