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February 18, 2019 Page 5
20190218 Nashua Phase HI CQA Proposal.docx

Thank you for the opportunity to submit our proposal for CQA services. We look forward to
working with you on this Project. Please do not hesitate to call us should you require
additional information.

Very truly yours,
SANBORN, HEAD & ASSOCIATES, INC.

blond ho Eb

Edward A. Galvin, P.E. i
Project Manager Vice President

TLP/EAG/ESS /BJB:let

Enclosure: Schedule of Fees

\\conserv1\shdata\Opportunities\City of Nashua, Four Hills Landfill, Phase 111 CQA Services, Nashua, NH\Proposal\20190218 Nashua
Phase II] CQA Proposal.docx

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SANBORN || HEAD

The H.L. Turner Group Inc.

27 Locke Road Concord, NH 03301

t: 603.228.1122 hiturner.com

Nashua Riverfront Development Project
Final Engineering Design

5/11/2022
WORK HOURS TOTAL
ese Desen ETON PM Structural PE Sr PD wT HOURS
Segment 2 - Path & Riverbank Enhancements
2.1 - Substation Riverbank E&S Evaluation 8 24 32
4
ee ee ee ey ey ee ee ee ce ee ee ee ee ee ee ee ee ee ee ees ee ee ee eee ee eee ee ee ee ee
Fe oe as ee eR ee ee ane ee ne en ee ag a en sO meats E32 we
TOTAL HOURS 8 it) 24 0 0 32
ESTIMATED ENGINEERING COSTS
Work Estimated
Hours Hourly Rate Costs
Project Manager {PM} 8 $ 150.00 $ 1,200.00
Structural Engineer (Structural) ) § 185.00 $ -
Project Engineer (PE) 24 § 130.00 S$ 3,120.00
Sr, Project Designer | (Sr PD} 0 $ 105,00 $ -
Technical Coordinator (TC) GQ § 100.00 $ -
| 32 | Total Fully Burdened Labor $ 4,320.00
Subconsultant $ -
Expenses i) 100.00
Estimated Direct Costs $ 100.00

P:\4920 VHB - Nashua River Walk\Organization\Proposals\Final Engineering Design Proposai 05-11-22\Final Engineering

Estimate 05-1 1-22,xlsx

TOTAL ESTIMATED COST= $ 4,420.00

1of2

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SANBORN HN HEAD

Building Trust. Engineering Success.

SANBORN, HEAD & ASSOCIATES, INC.
Schedule of Fees for Fiscal Year Ending 2019

City of Nashua
Senior Vice President $208
Vice President $198
Project Director $186
Senior Project Manager $159
Project Manager $148
Senior Project Engineer/Geologist $130
Project Engineer/Geologist $122
Engineer/Geologist $111
Supervising Technician $99
Senior Engineering Technician $90
Engineering Technician $83
Support Staff $72
Subcontractors and Outside Services Cost plus 10%
Other Direct Expenses Cost plus 10%

Hourly rates will be charged for time worked on the project and for the time required for travel
between the office and the meeting or project site. Local travel will be at IRS allowed rates.

Overtime hours will be charged using the hourly rates listed above.
Hourly rates for expert witness testimony, including preparation time, and other special
services such as corporate acquisition due diligence studies that generally require a dedicated

commitment of senior staff, will be provided upon request.

This fee schedule applies for the City of Nashua fiscal year ending 2019 (from July 1, 2018 to
June 30, 2019).

P:\ Opportunities\ City of Nashua, Four Hilis Landfill, Phase [1 CQA Services, Nashua, NH\Propasal\SWCSA Std-2018-2019 (Nashua).docx

SANBORN, HEAD & ASSOCIATES, INC, www.sanbornhead.com

B) THE CITY OF NASHUA Matencioes:

Financtal Services

Purchasine Department

March 14, 2019
Memo #19-134

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: PHASE II] LANDFILL CONSTRUCTION (VALUE: $5,525,525)
DEPARTMENT: 168 SOLID WASTE; FUND: BOND

Please see the attached communication from Jeff Lafleur, Solid Waste Department Superintendent dated
February 28, 2019 for the information related to this contract.

Pursuant to § 5-78 Major purchases (greater than $10,000) A. All supplies and contractual services,
except as otherwise provided herein, when the estimated cost thereof shall exceed $10,000 shall be
purchased by formal, written contract from the lowest responsible bidder, after due notice inviting bids.

This funding is contingent upon the approval of bonds for these funds.
The Solid Waste Department Superintendent, Board of Public Works (February 28, 2019 meeting) and

the Purchasing Department recommend the approval of this contract in an amount of $5,525,525 to
Charter Contracting Company, LLC of Boston, MA.

Respectfully, -

——

an Kodken
Purchasing Manager

Ce: J Lafleur L Fauteux

229 Main Street « Nashua, New Hampshire 03061 « Phone (603) 589-3330 e Fax (603) 589-3233

Te:

From:

Re:

A. Motion:

Discussion:

City of Nashua, Public Works Division

Board of Public Works Meeting Date: February 28, 2019

Jeff Lafleur, Superintendent
Solid Waste Department

Phase ITT Landfill Construction

To approve the contract with Charter Contracting Company, LLC of Boston, MA
in the amount of $5,525,525 for the construction of the Phase IT Landfill.
Funding will be through Department: 168 Solid Waste; Fund: Bond; Activity:
Phase [Wf Landfill,

On January 18" 2019 the Solid Waste Department put out a request for bid to
construct the Phase III Landfill. Seven contractors attended the mandatory pre-
bid meeting on January 23". All contractors were to submit bids on F ebruary 20,
2019 and Charter Contracting Company, LLC of Boston, MA was the only
company to submit a bid in the amount of $5,525,525. The amount of the bid is in
line with the pre-bid estimate of cost.

The timely completion of the Phase II] Landfill is crucial to the continuing
operations at the City of Nashua, Four Hills Landfill. Superintendent Jeff Lafleur
and Environmental Engineer Kerry Converse recommend awarding the Phase III
construction contract to Charter Contracting Company, LLC.

R-19-114

RESOLUTION

AUTHORIZING THE MAYOR AND CITY TREASURER TO ISSUE BONDS NOT TO

EXCEED THE AMOUNT OF SIX MILLION DOLLARS ($6,000,000) FOR THE PHASE

Tf LINED LANDFILL EXPANSION OF THE NASHUA FOUR HILLS LANDFILL, TO
INCLUDE ENGINEERING SERVICES

CITY OF NASHUA

in the Year Two Thousand and Nineteen

RESOLVED by the Board of Aldermen of the City of Nashua that the Mayor of the City
of Nashua and the City Treasurer of the City of Nashua are hereby authorized to issue and sell
general obligation bonds of the City, in an aggregate principal not to exceed six million dollars
($6,000,000). The proceeds of said bonds shall be used for the Phase HI lined landfill expansion,
including engineering services. Life span of said expansion is ten (10) years.

Pursuant to Nashua City Charter §54-a, this resolution requires a “duly advertised public
hearing”. Also see N.H. RSA 33:9, which requires a 2/3 vote for passage of this resolution.

The bonds shall be general obligations of the City of Nashua, payable as to principal and
interest from ad valorem taxes, which will be levied without limitation as to rate or amount on all
taxable property within the territorial limits of the City of Nashua.

The bonds shall bear the manual or facsimile signature of the City Treasurer and the
Mayor. In accordance with Chapter 91 of the New Hampshire Acts of 2005, bonds issued
pursuant to this resolution shall not require an authenticating certificate of a bank or trust
company doing business in the State of New Hampshire or The Commonwealth of
Massachusetts, or the Commissioner of Revenue Administration.

The bonds are to be issued in fully-registered form by means of a book-entry system or
otherwise and shall have such terms and conditions and be in such form, subject to the provisions
of this resolution and applicable law, as shall be determined by the Mayor and the City
Treasurer.

RESOLVED FURTHER, that the Mayor is authorized to enter into the required
contracts therefor as well as any amendments to be made thereto or any other documentation
necessary for the receipt of said funds.

RESOLUTION:

PURPOSE:

SPONSOR(S):

COMMITTEE
ASSIGNMENT:

FISCAL NOTE:

LEGISLATIVE YEAR 2019
R-19-114

Authorizing the Mayor and City Treasurer to issue bonds not
to exceed the amount of six million dollars ($6,000,000) for the
Phase II lined landfill expansion of the Nashua Four Hills
Landfill, to include engineering services

Mayor Jim Donchess

It is anticipated that the bonds will be sold beginning in FY 20
and continuing through FY 21. It is projected that the interest
rate for the bonds will be approximately 3.5% and the total
cost of the bond over 10 years will be approximately
$7,155,000, including interest. The average annual payment
will vary as the bonds will be sold over a two year period and
the payment plan may include a deferred principal payback
plan.

ANALYSIS

This resolution authorizes the City to issue and sell general obligation bonds up to $6,000,000 for
Phase III lined landfill expansion at the Four Hills Landfill, including engineering services. This
project is in the FY2019 Capital Improvements Program. This legislation should be referred to the
Board of Public Works for review and approval.

Pursuant to Nashua City Char

ter §54-a, this resolution requires a “duly advertised public

hearing”. Also see NH RSA 33:9, which requires a 2/3 vote for passage of this resolution.

Approved as to content,
account structure,
numbers and amount:

Approved as to form:

Financial Services Division

By: “Y SEs
0% Conporation Counse
Offiéé of Corporation Counsel

By: Web Cfor_keg,

Date: ACCA IW noid

LANDFILL EXPANSION
PHASE Ill

Construction Specifications
and
Contract Documents

Prepared By:

City of Nashua, New Hampshire
Division of Public Works
Engineering Department

January 2019

TABLE OF CONTENTS

DIVISION
1. INVITATION FOR BID 0000... essccsesscecseseesceeesccensecessseseesesesaeseseeaesesscssscessnseesseaenesaes
2. INSTRUCTION FOR BIDDERS ..0000.....c ccc ccesceeescececeeeseseesesesessesescsecseeceseseesesesesseseeesass

3. BID FORM AND CONTRACTOR’S QUALIFICATIONS

4. SCHEDULE OF VALUES AND BID ITEM DEFINITIONS ................cccccesscsssssseeee

5. PERFORMANCE AND PAYMENT BONDS, CERTIFICATE OF LIABILTY
INSURANCE ..0...ccccccccscssscssssssessesescssnscsssevecsecesssesssceeesesessesseseseesesesesesaescenesecasseecseseesesenes

6 AGREEMENT. 00.0... cceccsseccscssesesessssesescenesesessecesscensssesesesassesaeseeessenssesesseseesesscaeasensacseseeass

7. GENERAL CONDITIONS

8. EXHIBITS
A. Notice of Award
B. Notice to Proceed
C. Change Order
D. Certificate of Substantial Completion

9. TECHNICAL SPECIFICATIONS

TC - 1 of 1

DIVISION 1

INVITATION TO BID