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Finance Committee - Agenda - 6/1/2022 - P47

By dnadmin on Sun, 11/06/2022 - 21:41
Document Date
Thu, 05/26/2022 - 14:04
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 06/01/2022 - 00:00
Page Number
47
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__060120…

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Page Image
Finance Committee - Agenda - 6/1/2022 - P47

Board Of Aldermen - Minutes - 3/23/2021 - P17

By dnadmin on Mon, 11/07/2022 - 07:04
Document Date
Tue, 03/23/2021 - 00:00
Meeting Description
Board Of Aldermen
Document Type
Minutes
Meeting Date
Tue, 03/23/2021 - 00:00
Page Number
17
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/boa_m__032320…

Special Board of Aldermen 03-23-2021 Page 17

Alderwoman Kelly

If | could follow up?
President Wilshire

Yes.

Alderwoman Kelly

So | know there’s a large report to dive into and maybe you answered it in there, but what does a multi-
language program look like. Is that having a person, a translator, is it more translating documents. What
does that look like?

Ms. Harper

It could be all of those. If you dig into the risks and look at it and we have seen communities that hire multi-
lingual people to work in the office. It may be a matter of having somebody in your office work with
somebody on the outside that can translate fire prevention materials into other languages and disseminate
those in a way specific to areas that you know that they are going to be better received in a language other
than English. So it doesn’t have to be one size fits all. It could be a combination of all of those. Videos are
another great way to teach people lessons, you know, delivering them in their first language is always
easier lesson for them to learn than trying to translate it into a language that they predominantly speak.

Alderwoman Kelly

Thank you, | really appreciate that.
President Wilshire

Thank you. Alderman Harriott-Gathright.
Alderman Harriott-Gathright

My question was on the staffing and you call it the relief factor. | just wanted to make sure that you were
speaking that they would need like 25 full-time employees? Was that correct.

Mr. McCutcheon

| lost you a little bit on the front end so | just want to make sure | have the question correct. So you are
asking about the 1.25 relief factor and are those numbers correct. So there’s two ways to approach staffing
because people are going to take vacation time, they are going to call out sick and they are going to get
hurt at some point and be out on injury leave. So one option would be that we use overtime to fill all of
those positions and that’s pretty much you are doing now. The other option is that you calculate how much
are you spending in overtime and then you compare that to how much it would cost with salary and fringe
benefit of hiring enough folks to cover what your calculated daily absentee rate is.

And so 25% is kind of in the middle. There are Departments that are closer to maybe 20% and to be honest
with you there are a lot of Departments that are closer to 50%. But what that does is it provides enough
folks out there in the field so you are not constantly hiring overtime or pulling people across districts and
things of that nature. There are already people there in place, but then additionally that frees up folks for
things like better training, more concentration on those items because there’s a few more people in the
system. And either way isn’t necessarily right or wrong, but they are two different approaches that solve
the same problem.

Page Image
Board Of Aldermen - Minutes - 3/23/2021 - P17

Board Of Aldermen - Minutes - 3/23/2021 - P18

By dnadmin on Mon, 11/07/2022 - 07:04
Document Date
Tue, 03/23/2021 - 00:00
Meeting Description
Board Of Aldermen
Document Type
Minutes
Meeting Date
Tue, 03/23/2021 - 00:00
Page Number
18
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/boa_m__032320…

Special Board of Aldermen 03-23-2021 Page 18

Alderman Harriott-Gathright
Thank you.

President Wilshire

Thank you. Alderman Dowd?
Alderman Dowd

Just real quickly and Chief Rhodes, the City does have two pieces of land earmarked for Fire Stations in
the City. The one issue we had was out on Amherst Street with a lot of commercial buildings is the fire
station that addresses that is the airport fire station, correct me if I’m wrong. If, for any reason, there was an
accident on Amherst Street or Sharon Avenue or there was a train across the tracks, you can’t respond.
You’d have to wait for the station from Amherst Street to get up there which would be a delay. But in the
future we do have a parcel of land.

Fire Chief Rhodes
Horton Road.
Alderman Dowd

Horton Road, thank you, which could be earmarked for at least the single engine truck initially that could
respond immediately. But just thought you might want to address that.

Fire Chief Rhodes

Yes, thank you Alderman Dowd. So when you look at the data and just a point of clarification, all of the
data that Stuart and Mary-Ellen are speaking of was from our fire dispatch and from our City GIS ESRY.

So that is all 100% Nashua data, that is not made up. So you bring up the airport fire station, you know,
back in the day, | don’t know | wasn’t around that long. | haven’t been around that long. But urban legend
tells me they put the fire station there because they didn’t know which road was going to build up — Amherst
Street or Broad Street. So you put it in the middle. Well lo and behold. Amherst Street builds up and now
that fire station is kind of on an island. As you alluded to, Alderman Dowd, yes the station who backs them
up is the Amherst Street Station which also covers the north end of the City and in that section of the City
where they showed the population density is. So that creates response time lags to get out there.

The other part, and all of this data is in this report, you can see the travel times, the southwest part of the
City is in the same boat. Right now, it is covered by Engine 6 at the Conant Road Station. But if Engine 6 is
busy, the next vehicle to come is from the Lake Street Fire station or the Spit Brook Road Fire Station. So
now we are getting into those protracted response times of 8 to 10 minutes to get out there. As Stuart
alluded to, this is all data driven. And they are throwing ideas out there for us. But one of the things we
have been talking about for a while is what do we do with the airport fire station and where could we put
that because we can’t just move that airport fire station, although | know it’s your Ward, we can’t move it out
there to Ward 2 and then leave everybody on Ward 1 without fire protection and EMS coverage. So that’s
kind of the dilemma we are in but | think the data that is in this report bears out a lot of answers for us going
forward.

President Wilshire

Are you all set Alderman Dowd?

Page Image
Board Of Aldermen - Minutes - 3/23/2021 - P18

Board Of Aldermen - Minutes - 3/23/2021 - P19

By dnadmin on Mon, 11/07/2022 - 07:04
Document Date
Tue, 03/23/2021 - 00:00
Meeting Description
Board Of Aldermen
Document Type
Minutes
Meeting Date
Tue, 03/23/2021 - 00:00
Page Number
19
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/boa_m__032320…

Special Board of Aldermen 03-23-2021 Page 19

Alderman Dowd
All set.

President Wilshire
Alderman O’Brien?
Alderman O’Brien

Thank you, Madam President. And Chief Rhodes | am glad you mentioned the apparatus location, there is
one thing | didn’t see in the report is the amount of time it takes the cavalry to get there to rescue the first
new engine company and particularly a lot of the areas. When | used to work that was one of my fears like
| used to tell the guys, it could 8 minutes for the cavalry to arrive in some of our location. But my question to
Stuart and Mary-Ellen, Mary-Ellen mentioned to start looking at stations, rehabbing stations and everything
else and consider relocation. And | found that interesting because it seems to be by the City’s Master Plan
we are increasing the density to downtown. And what | mean by the downtown, the companies that
traditionally protect that area are Stations 1, 2 and 4. And so therefore with the call volume as what you
showed on the hot map basically is going to exist for a very long time.

We have built Loft 34, we have taken many other old existing mills and turned them into apartments. We
have new developments down on Harbor Ave; also down by the Riverside and there’s yet to be more to
come, an additional buildings on Sanders Street. So basically those downtown companies, well my thing is,
| would like you to address the needs within the density and those companies may not be able to be
relocated.

Mr. McCutcheon

| think | understand your question. So the effective response force math is where we took, and this is
basically the best case scenarios, everybody is in quarter, everybody is available and we are using ESRY’s
historic road based network to calculate how far we think they can get within 8 minutes and then overlaying
all of those people on top of each other. So then along with that, we look at our call concurrency rates
which are how often are single calls, two calls, three calls or more happening at the same time because
that’s all taking away from that dedication area ERS. And then the final piece would be to use our
utilization as units exceed 10% utilization rates, that means if we are measuring you know 90% of the time
— 10% of the time we are not there, there is very little margin for error and mistakes in other areas,
companies are going to be out of place where they come in.

So | think the way you use that is you look and say, we are building these significant structures what is our
ERF in that area. And let’s say it is on the boundary line of being sufficient. The next thing | would look at
is our call concurrency rate, how often are multiple calls occurring? Are you calling multiple units in and
then what is the unit hour utilization rate and what the helps to dictate to me is are we going to be able to
field sufficient numbers of firefighters? | think as kind of like | said earlier, | think right now you are OK. But
maybe 2 or 3 years from now you won't be. So it is something that we just want to have it on your radar to
monitor and keep track of as growth and development continues to occur.

Alderman O’Brien
Very good. Thank you. Thank you, Madam President.
President Wilshire

You're welcome. Alderman Schmidt?

Page Image
Board Of Aldermen - Minutes - 3/23/2021 - P19

Board Of Aldermen - Agenda - 3/23/2021 - P1

By dnadmin on Mon, 11/07/2022 - 07:04
Document Date
Fri, 03/19/2021 - 14:30
Meeting Description
Board Of Aldermen
Document Type
Agenda
Meeting Date
Tue, 03/23/2021 - 00:00
Page Number
1
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/boa_a__032320…

SPECIAL BOARD OF ALDERMEN
MARCH 23, 2021

6:30 p.m.

Meeting is being conducted remotely in accordance with Governor's Emergency Order #12
pursuant to Executive Order 2020-04

Join Zoom Meeting: https://usO2web.zoom.us//898885 14603? pwd=SmR4ajJIRWNNUGZadjRpUkE5Sy9yZz09
Meeting ID: 898 8851 4603 Passcode: 347707

Join by phone: 1-929-205-6099
Meeting ID: 898 8851 4603 Passcode: 347707

lf there is aproblem accessing the meeting, please dial 603-821-2049 to advise.

PRESIDENT LORI WILSHIRE CALLS ASSEMBLY TO ORDER
PRAYER OFFERED BY CITY CLERK SUSAN LOVERING

PLEDGE TO THE FLAG LED BY ALDERMAN ERNEST A JETTE

ROLL CALL

PRESENTATION

Master Plan Study for Nashua Fire Rescue

ADJOURNMENT

Page Image
Board Of Aldermen - Agenda - 3/23/2021 - P1

Board Of Aldermen - Agenda - 3/23/2021 - P2

By dnadmin on Mon, 11/07/2022 - 07:04
Document Date
Fri, 03/19/2021 - 14:30
Meeting Description
Board Of Aldermen
Document Type
Agenda
Meeting Date
Tue, 03/23/2021 - 00:00
Page Number
2
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/boa_a__032320…

Nashua Fire Rescue

New Hampshire

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Consulting International

Providing Expertise and Guidance that Enhances Community Safety

Page Image
Board Of Aldermen - Agenda - 3/23/2021 - P2

Board Of Aldermen - Agenda - 3/23/2021 - P3

By dnadmin on Mon, 11/07/2022 - 07:04
Document Date
Fri, 03/19/2021 - 14:30
Meeting Description
Board Of Aldermen
Document Type
Agenda
Meeting Date
Tue, 03/23/2021 - 00:00
Page Number
3
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/boa_a__032320…

Master Plan Nashua Fire Rescue, NH

Table of Contents

Table of Content 0.0.0... i i i nnn ll iii nnn nnn nln nnn i i iii esee a neeseeaaseeeesaeseeeeseegeneeeeeneees i
Executive SUMMALY ... 0. ln i nn I nH nn nnn In nn nn i ini iii aennneeaeenneeeasaeeeeeesenneneee 1
Background... eee eee cern e citer eee t nee cne teste tee tne eestor ecoesneesneseeesoesseesneseeesnesseseessnesneesieeeresaeeas 1
Summary FIndingS ......... ee eee ee eee eee eee reece tere cne tees coe seeesneseeesneseeesneseesnescesneesiesneesnesneesneteeeeateas 1
Section |. INtrodUction............:ccccceee cece eee ee eee ee ence ee ence ee eee eee ee ee ee ee ee eee eee ee ane sees sees seeeeanaes 4
Acknowledgment ...0..00.c ccc ect cere een tnr eee tnee cnr tnee cnr seeesneeceesnesciesneesoesneesnesseesorsseesneesesnresenats 4
Emergency Services Consulting International Team ...........:ccccceccceceeeceeeereeereeeeeeerecneeeeeeecnresireteteetenas 4
Project Methodology .........:cecceecceeceeeereeeeeeeeeecerecneeeeaeecnrecneeeceeecerecneeseaeecrecneeseeeesarecieeseeeciresiresereenteeas 4
Stakeholder INPut ..........:ccccccceceeeceeeerecereeeeeecereceeeeeeeeeeecereceeeeeerecnreeseeecerecneesseecnresneeseessnresieeeeureenresinees 5
Section II. Community Profile and Risk Identification ............:cccceceeeeeeeeeee cece eeeeeeeeeeaeeeeeaeeeeeeeeanees 6
Nashua, New Hampshire .........ccccecccececeeeceeeeeeeereceeeeeeeecerecaeeeceeeceecneeeeeeecerecieeseeeecarecieeseeesiresieeseneesnteees 6
Nashua Fire RESCUG .......ccccccceccceececnceceeneeecaececaeeeecaeeeceaeeecaeeeeceeeeeaeeeceeeeceeeseaeeescseeeceeesssesesieeecseeesees 7
Community Risk ASS@SSMENE .........eccceecceeceeeeeeeereeeeeeeneeeeeeceeteseseeecereseeeecrecieeseeeecarecireeneeeenresiresseeeeats 10
Community Risk Priorities ........... ee eccececceeceeeeeeeereeeeeeeeeeereceeeeeeeeeeecneeseeeecerecneesneesereciresneeeeiresieesseeeats 38
Section Ill. Evaluation of Fire Department Current Conditions .........cccccceeeeeeeeeeeeeeeeeeeeeeeeeeeneeeeeeen 50
Internal Customer ASSCSSMENL.........ceecccececeeeceeneeeceeececeeececeeeeceaeeecaeeeceeeseeaeeeseeeeciseeseeesesieescneeeeas 50
Financial Analysis .....0....ccccccccccccccecececeeeceeceececeeeeeaeeecaececeaeeeceeeescaeeecaeeeceeseceeesceeecieeeseieesesieescneeeeas 53
Management Components ......... eee en ne een retire renee testes eteeeetneeeeneeengs 58
Personnel Management ..........0 eee ee eer titer e entire entire corti e sieges coesneesnetneesnrtnesneteeetneeeette 66
Staffing ooo. nn nnn nent netnr scien enor tne scorns soesneesnrsneesirsnesieseesnreeenee 71
Capital Improvement Programs ...........:ccecceecceeereeeseeeeeeereceeeteeeeceecereceeescrecnresneeeciresireeneeenresieesseeeats 93
Section IV. Analysis of Service Delivery and Performance .........:cccceeeeeeeeeeeeeeeeeeeeeeeeeseeeeneeseneeeees 102
Service Demand AnalySis ..........c:cccecceeceeeeeeeereeereeeerecereceeeeearecnreceeeecirecnresneescnresiresseesenresieeseiresireeneees 102
Population Density and Geographical Demand.............:ccecceeceeeceeeeeeeereeereteeeeeerecereteeeeeeresireseeeenrenss 108
Resource Distrib Ution...........cccceecceeeeceeeeceeeeeecereceeeeeaeeceeeeeeeceecareseaeecresareseaesenreciresseeseiresireteeeeireess 110
Resource Reliability .......... cc cecceecceceeceeeeceeeeeeeeeeeeeeeerecneecneeecrecereseeeecrecaresceesearesiresseeeiresieessteenreess 119
Response Performance .........cccceccecereceseeeeeeereceeeeneeeeerecneeceeeeceeceeseeescrecateseaesearesiresneseitecneetseeenrenas 121
Section V. Future System Demand Projections........ccccceeeeeeneeeeeeeeeeeeeeeeeeeeeeeeeeaeeeeeeeeeeeeeseneneees 133
Population Projections ..........ccccecceecceeeeceeeeceecereceeeeeeeecrecneeeeeeecreceeseeeeerecieetseessireciresseessaresireeneeeeats 135
Service Demand Projections 0.0... cee cece eee ne inet tne tne eene tir eeiesnrecoetniesnetniesneteenneteeneey 136
Section VI. Recommended Future Delivery System Models ........ccceeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeneeees 137
Short and Mid-Range Deployment Options ............ccccceceeceeeerecereeeeeeeereeneeseeeeetecneeseeeeenrenteeeeeeenteess 137
Long-Range Deployment Options. ..........cecceeceeeceeeeeeeereceeeeeeeeeerecneeceeeecrecireseeeesresireseeeeciresteeeneeeeats 153

ESC) Emergency Services i
Consulting International

Page Image
Board Of Aldermen - Agenda - 3/23/2021 - P3

Board Of Aldermen - Agenda - 3/23/2021 - P4

By dnadmin on Mon, 11/07/2022 - 07:04
Document Date
Fri, 03/19/2021 - 14:30
Meeting Description
Board Of Aldermen
Document Type
Agenda
Meeting Date
Tue, 03/23/2021 - 00:00
Page Number
4
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/boa_a__032320…

Master Plan

Section VII. COMCIUSION..........cccceceeeee eee ee ee eee eee ee ee eee eee ee een ee aa ee ee eee sees sees ease nae seas seaeeanae 156
Appendix A: Internal Customer ASSeSSMENM .........ccceeeee eee ener ee ee eee eeeeae ee eeeeee a neeeeeaeeeeeseaeeeeeeee 157
Appendix B: Development of Response Standards and Targets ........ccceeseceeeeeeeeeeeeneeeeeeeeeeeeeeeeen 164
Appendix C: Table of Figures........0.eee erin tr in i in i i erin i iii niin eeaeneeeeeeennneeeeeaeneeeesaneeneeees 170

ESC Emergency Services
Consulting International

Nashua Fire Rescue, NH

Page Image
Board Of Aldermen - Agenda - 3/23/2021 - P4

Board Of Aldermen - Agenda - 3/23/2021 - P5

By dnadmin on Mon, 11/07/2022 - 07:04
Document Date
Fri, 03/19/2021 - 14:30
Meeting Description
Board Of Aldermen
Document Type
Agenda
Meeting Date
Tue, 03/23/2021 - 00:00
Page Number
5
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/boa_a__032320…

Master Plan Nashua Fire Rescue, NH

Executive Summary

BACKGROUND

On December 13, 2019, the City of Nashua, New Hampshire, contracted Emergency Services Consulting
International (ESCI) to produce a Long-Range Master Plan for Nashua Fire Rescue. The purpose of the study
was threefold:

1. Evaluate current operational service delivery.
2. Identify future service delivery needs.

3. Provide recommendations for operational service delivery.

SUMMARY FINDINGS

Nashua Fire Rescue is a historically proud and very traditional New England Fire Department.

Operationally, the fire department meets most of the national standards for the provision of fire and rescue
services. Staffing and deployment are adequate in the Emergency Services Division, however there are a
number of administrative and support functions that are woefully understaffed. The staffing evaluation is
included within the Staffing section of this plan.

Fire department infrastructure will require significant financial investments in the coming years. While the
city has done a good job maintaining and replacing the apparatus in its fleet, four of the six fire stations are
more than 40-years-old. Many of these fire stations have outlived their useful life and some are no longer
located in the optimal location to meet the current service demands in the City of Nashua. Consideration
should be given to relocating some of these stations as they come due for renovation. GIS Models for Fire
Station Optimization are included within the Long-Range Deployment Options Section of this plan.

While the number of staff and fire department infrastructure are both critical components of Nashua Fire
Rescue's ability to serve the city, this plan would be doing the fire department a disservice if it didn’t identify
that Nashua Fire Rescue has a very significant and deeply embedded morale problem. ESCI’s interviews and
survey both revealed five common themes that stood out within Nashua Fire Rescue. These themes were:

1. Nashua Fire Rescue members are proud to be part of Nashua Fire Rescue.

2. Nashua Fire Rescue members almost unanimously agree that the people that make up the
department are the department's biggest strength. Members repeatedly cited the “manpower” and
“aggressive firefighting” as specific examples of this strength.

3. Morale isa problem. Members overwhelmingly believe that communication (or a lack thereof) is the
biggest contributor to the department's poor morale.

ESC) Emergency Services 4
Neal Consulting International

Page Image
Board Of Aldermen - Agenda - 3/23/2021 - P5

Board Of Aldermen - Agenda - 3/23/2021 - P6

By dnadmin on Mon, 11/07/2022 - 07:05
Document Date
Fri, 03/19/2021 - 14:30
Meeting Description
Board Of Aldermen
Document Type
Agenda
Meeting Date
Tue, 03/23/2021 - 00:00
Page Number
6
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/boa_a__032320…

Master Plan Nashua Fire Rescue, NH

4. Members very directly stated a desire for consistent accountability within Nashua Fire Rescue. They
went so far as to request that chief officers hold the members accountable from the top-down while
the union holds the members accountable from the bottom-up. There were repeated concerns
voiced that not everyone was being held equally accountable.

5. Training was repeatedly identified as one of the biggest weaknesses within Nashua Fire Rescue.

While this report includes 41 specific recommendations, the critical issues of morale, communication,
accountability, and firefighter training must be addressed before Nashua Fire Rescue will be capable of
working toward implementing any of the other recommendations in this report.

ESCI suggests that the most effective and immediate way to address these issues is to restructure the
Administrative Division to include an Assistant Chief of Uniform Professional Standards. This Assistant Chief
would report to the Chief of Department and be tasked with:

= Investigating all internal affairs type activities, thus removing this work from the Chief and
existing Assistant Chief. The single point of contact within the fire department as well as close
collaboration with Human Resources will better position Nashua Fire Rescue to address these types
of issues more consistently and to hold members accountable as appropriate.

= Develop and manage a communications plan for regular and consistent communications with
the Operations Division. Communication has been a critical weakness within Nashua Fire Rescue for
decades that is getting progressively worse. This problem will continue to fester, thus further
negatively impacting morale and the operations of the fire department until such a time that there
are focused resources dedicated to improving this deficiency.

« Manage the recruitment of new firefighters, thus removing this work from the Training and
Safety Division. Training was repeatedly identified as a major weakness within Nashua Fire Rescue.
The reassignment of recruitment duties to the Assistant Chief of Uniform Professional Standards will
allow the Training and Safety Division to focus their efforts on improving the Nashua Fire Rescue
Training Program.

= Oversight of the Nashua Fire Rescue Training Program. As previously noted, training was
repeatedly identified as a major weakness within Nashua Fire Rescue. Placing the Training Safety
Division under the direction of the Assistant Chief of Uniform Professional Standards will provide the
oversight that is necessary to establish and then achieve simple, manageable, achievable,
reasonable, and timely (SMART) goals to systematically improve the Nashua Fire Rescue Training
Program.

» Manage the promotion process in conjunction with Human Resources. ESCI recommended within
the Promotions Processes Section of this report that Nashua Fire Rescue re-evaluate the merits of
including the civilian Board of Fire Commissioners within the promotional process. It is ESCI'’s
suggestion that Nashua Fire Rescue may be able to improve the current promotional process by
allowing the professional human resources and fire department personnel to conduct the entire
process, thereby eliminating the potential political influence that could be introduced by the
inclusion of the elected board. The Assistant Chief of Uniform Professional Standards would be well-
positioned to facilitate this process on behalf of the fire department.

fj Emergency Services
ESC) Consulting International 2

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Board Of Aldermen - Agenda - 3/23/2021 - P6

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