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Special Board of Aldermen Public Hearing — May 20, 2020 Page 17
Chairman Dowd

Director Kleiner?

Ms. Kleiner

The Fiscal 2021 Budget has a total of $82,939.00.

Ms. Scaer And what does that go towards, is that like buildings, salaries?

Ms. Kleiner

It consists of the salary for the Director who runs the Center, the associated benefit cost, small telephone cost
to the building and office supplies. It does not include building; the building supplies are in the City Building
Budget.

Ms. Scaer OK thank you.

Chairman Dowd

All set?

Ms. Scaer Mm-hmm.

111 HUMAN RESOURCES

113 BENEFITS

120 TELECOMMUNICATIONS

122 INFORMATION TECHNOLOGY
Chairman Dowd

Thank you. Any other questions on the Arlington Street? Seeing and hearing none, Human Resources?
Any questions on the Human Resource portion of the Budget? Seeing and hearing none, Benefits? Any
questions on the Benefits section of the Budget? Seeing and hearing none, Telecommunications? Any
questions on Telecommunications portion of the Budget. Seeing and hearing none, Information Technology,
the IT Department. Any questions on the IT Budget?

Ms. Ortolano Yes just a quick question. | had spoken to the Board about working and putting more
information out digitally and | was pushed off on that months ago but was told it was something you were
going to look into. And | want to know if anything has been put into the Budget to look at digitally scanning
records and reducing the amount of people, we have in going to uploaded records that the public has access
to?

Ms. Kleiner

Alderman Dowd, so Director Codagnone and |, in fact, did meet with a firm today. We are gathering quotes
for that very project. | am not going to say at this time that it would result in any reduction of personnel. |
would think that it’s too — it’s not wise to say that at this point, we need to explore that more. But we are
gathering quotes for digital records.

Special Board of Aldermen Public Hearing — May 20, 2020 Page 18
Chairman Dowd
Ok, follow up?
Ms. Ortolano Just a follow up quickly. You know | was a proponent for allowing citizens or members of the
community to be involved with this and that was shot down and | want to voice my objection to that. | think
that citizens should be a part of sharing information about what we are looking for, for digital records. And |
think the City operates in a closed capacity and continues to look for ways to shut people out. And | am
disappointed in them. It’s nice to hear that they looked at it today but I’ve been waiting what? Three or four
months? So terrific, but | don’t know if they really know what I’m looking for Rick. And | have a funny feeling
that Assessing Office doesn’t. Thank you.

128 RISK MANAGEMENT
129. CITY BUILDINGS

Chairman Dowd

Alright. Anybody else on IT? Seeing and hearing no one, Risk Management? Any questions or comments
on Risk Management? Seeing and hearing none, City Buildings?

Ms. Ortolano

Yes, | have a question.

Chairman Dowd

OK.

Ms. Ortolano It was a question that | asked at your Budget or e-mailed over to you at one of the Budget
Meetings and | didn’t get an answer, but if we are looking at selling 141 Bourke Street and it seems to be
something that is happening, are we still carrying that building with the costs in the 2021 Budget? And is that
typically what we would do?

Chairman Dowd

That question is better reserved for when we get into Community Development or DPW. It is not a — the
building thing we are talking about here is maintenance of buildings.

Ms. Ortolano Well that Building was moved into that Budget and accounted for on maintenance for 2021 and
| don’t think it is DPW because it was moved out of the DPW Budget. We are paying for it for the whole year,
so my question is do we budget all the money typically to pay an entire year on a building that we look like we
are going to sell this year?

Chairman Dowd

Who would like to address that question? Director Kleiner or Director Cummings?

Director Kleiner

So Alderman Dowd, that building was moved to the City Buildings portion of the Budget for us to cover the

utilities and the upkeep costs until the building is sold. So it is common that it would stay in the Budget until
the building is taken off of the City book.

Special Board of Aldermen Public Hearing — May 20, 2020 Page 19

Chairman Dowd

OK.

Ms. Ortolano Thank you.

130 PURCHASING DEPARTMENT
132 ASSESSING

Chairman Dowd

All set? Thank you. Alright, Purchasing, any questions or comments relative to the Purchasing Budget?
Seeing and Hearing none — Assessing?

Ms. Ortolano Yes. Laurie Ortolano, 41 Berkeley Street.
Chairman Dowd
Mm-hmm?

Ms. Ortolano This is an area that | obviously have looked at closely and | believe that there are positions in
here that unlike what the Mayor said that everyone is working 70 hours a week, that’s not the case in this
Department. | would challenge anyone who says it is also being handled at 40 hours a week. So number
one, | don’t understand why we didn’t reduce hours or furlough in this Department. Number two, when we
hired Vision Appraisal and | went to the March 2 meeting with the DRA and Vision, they explained that by
April 1°, after the annual inventory date, that Vision would be taking over the MLS Sales Verification, the
Sales Data and also capturing permits.

A major part of our Assessors’ job description is sales verification and permit capture. And when | heard this,
| have wondered what are our Assessors going to do because their job descriptions involve a good bit of this
work and why were we turning all of this over to Vision and then keeping our staff at the level we were?
Frankly, | honestly thought that the City was making a move to outsource the Department and phase out the
assessors, but they are not actually phasing them out. And | thought that because when you assign the work
like they say they are assigning to an outside contractor that we are paying $1.3 million, then | wonder why
we are paying all these assessors’ salaries and their job descriptions don’t match what they are doing any
longer. | think the job description should match. And it’s not something that | say to put a smile on your face
Ms. Kleiner, | really say it because | don’t understand it and | have wondered and nobody will answer this kind
of question.

Chairman Dowd

Director Kleiner?

Director Kleiner

Yes, so I'll start with the first. The staff who are in the Assessing Department they are all working 40 plus
hours since we closed City Hall Building March 15. So that the public knows, they are working, we hold staff
meetings virtually, they have worked extremely hard to pick up building permit information to look at new

construction, to process exemptions and credits and to get everything ready for the July tax bills. That staff
has continued to work very hard remotely. So | will start with that.

Special Board of Aldermen Public Hearing — May 20, 2020 Page 20

The other, going into the full measure and list revaluation, it is very common when any municipality enters
into a full measure and list, you would not lay off your staff. City Assessors will continue to work hard, they
will evaluate property, they will inspect property and they will work with the staff from Vision day in and day
out. They continue to do that now. So it is not when you enter into a full measure and list common to lay off
all of your City Staff even though, yes, Ms. Ortolano is correct, the contract with Vision states Vision is
required to inspect building permits after April 1°.

Chairman Dowd

OK thank you.

Ms. Ortolano Chairman Dowd?

Chairman Dowd

Yes.

Ms. Ortolano Just one quick follow up. You know, | do take exception to the you know “how hard they work
with exemptions and credits”. That is a position that is assigned to one of the clerical members who primarily
handles that. And this is a busy season because this is the exemption credit season. But | read the last
Director's Report that was given at the Board of Assessor’s Meeting and | talked about how the Assessors or
the Assessing Staff had been very busy, they had 90 e-mails that month and responded to around 170 calls.
| mean | do the math; 90 e-mails among 8 people for a month is an e-mail every other day. | don’t consider
that a heavy load.

Chairman Dowd

Ok less than one minute.

Ms. Ortolano The phone calls | also —- 170 among 8 people. | don’t consider that a heavy load and | am just
going to tell you | find some of this discussion simply not credible. And that’s all | am going to say. Thank
you.

134 GIS

FINANCIAL SERVICES DIVISION

126 FINANCIAL SERVICES
POLICE

150 POLICE DEPARTMENT
FIRE

152 FIRE DEPARTMENT

EMERGENCY PREPAREDNESS

156 EMERGENCY MANAGEMENT

157 CITYWIDE COMMUNICATIONS

Special Board of Aldermen Public Hearing — May 20, 2020 Page 21

OTHER PUBLIC SAFETY

159 HYDRANT FEES — FIRE PROTECTION

162 STREET LIGHTING

PUBLIC HEALTH & COMMUNITY SERVICES DIVISION

171 COMMUNITY SERVICES

172 COMMUNITY HEALTH

173 ENVIRONMENTAL HEALTH

174 WELFARE ADMINISTRATION

175 WELFARE ASSISTANCE

PUBLIC WORKS DIVISION

160 PUBLIC WORKS ADMINISTRATION AND ENGINEERING
Chairman Dowd

OK. Any other questions on Assessing? Seeing and hearing none — GIS, any questions, or comments on
the GIS portion of the Budget? Seeing and hearing none. We are going to move on to the Financial Services
Division, Financial Services — any questions or comments on the Financial Services portion of the Budget?
Seeing and hearing none, we will go the Police Department. Any questions or comments on the Police
Department Budget? Seeing and hearing none, we will now move on to the Fire Department — any questions
or comments on the Fire Department Budget? Seeing and hearing none, we will go on to Emergency
Management, Emergency Preparedness Division, Emergency Management Department. Any questions or
comments on that Budget? Seeing and hearing none, we will go to Citywide Communications? Any
comments or questions on Citywide Communications? Seeing and hearing none, Other Public Safety,
Hydrant Fees, Fire Protection — any questions on that portion of the Budget.

Seeing and hearing none — Street Lighting, any questions, or comments on the Street Lighting portion of the
Budget? Seeing and hearing none — Public Health and Community Services Division, Community Services?
Any questions or comments on the Community Services Budget? Hearing and seeing none, Community
Health? Any questions or comments on the Community Health Budget? Seeing and hearing none,
Environmental Health? Any questions or concerns on the Environmental Health portion of the Budget.
Seeing and hearing none — Welfare Administration, any questions, or comments on the Welfare
Administration portion of the Budget? Hearing and seeing none, Public Works Division? Public Works
Administration and Engineering, any questions or concerns about that portion of the budget?

Ms. Ortolano Yeah just a quick question and | don’t know if it is in this line item or not. The work that is being
done which will continue into this 2021 Budget for the building of the new facility. Is that part of
Administration & Engineering, am | in the right line item area?

Chairman Dowd

Director Fauteux, do you want to answer that question?

Special Board of Aldermen Public Hearing — May 20, 2020 Page 22
Director Fauteux

No, that would not be in Administration & Engineering.

Ms. Ortolano_ Ok where would that be?

Director Fauteux

In fact you would not find that anywhere in our Operating Budget. That would be separate, that would be a
bond that would eventually be sold, which it has not been at this point.

Ms. Ortolano Ok so yes, the bond hasn’t been sold yet, it’s appropriated, you are working on it, but it just
doesn’t get carried any more is that correct, it’s not carried any more at this point?

Director Fauteux

You know | would let | think John Griffin speak to that. He’s more of an expert on bonding than | am. | just
know it is not in our Operating Budget.

Ms. Ortolano Ok.
Chairman Dowd
Mr. Griffin?
Mr. Griffin
Yes, the question, can you hear me?
Chairman Dowd
Yes, | can hear you.
Mr. Griffin
The question was is any part of the construction of the DPW Building appear in the Operating Budget and the
answer is “no”. What we do is when Budgets are approved, we set up a project fund, so all the costs
associated with the project fund would be captured in that area.
Ms. Ortolano Ok thank you.
Mr. Griffin
You are welcome.
161 STREET DEPARTMENT
177 PARKS AND RECREATION

PUBLIC SERVICES DIVISION

140 PINEWOOD CEMETERY

Special Board of Aldermen Public Hearing — May 20, 2020 Page 23
142 WOODLAWN CEMETERY
144 EDGEWOOD & SUBURBAN CEMETERIES
PUBLIC LIBRARY
179 PUBLIC LIBRARY

COMMUNITY DEVELOPMENT DIVISION

153 BUILDING INSPECTION
155 CODE ENFORCEMENT
170 WATERWAYS/HYDROELECTRIC OPERATIONS
181 COMMUNITY DEVELOPMENT
182 PLANNING & ZONING
184 URBAN PROGRAMS
Chairman Dowd

All set? OK. Any other questions on the Public Works Administration & Engineering portion of the Public
Works Division? Seeing and hearing none — Street Department? Any questions or concerns on the Street
Department portion of the Budget? Seeing and hearing none — Parks & Recreation, any questions, concerns
or comments on Parks & Recreation? Seeing and hearing none, we will go to the Public Services Division —
Pinewood Cemetery, any questions or concerns on Pinewood Cemetery? Seeing and hearing none —
Woodlawn Cemetery, any questions or concerns on Woodlawn Cemetery?

Moving along, Edgewood & Suburban Cemeteries, any questions or concerns on Edgewood & Suburban
Cemeteries. Seeing and hearing none — Public Library, any questions, or comments on the Public Library
Budget? Seeing and hearing none, Building Inspection out of the Community Development Division? Any
questions or concerns on the Building Inspection portion of the Budget? Seeing and hearing none — Code
Enforcement — any questions or concerns on Code enforcement? Seeing and hearing none, we are going to
Waterways, Hydroelectric Operations. Any questions on that portion of the Budget? Seeing and hearing
none — Community Development, any questions or concerns on the Community Development portion of the
Budget? Seeing and hearing none, Planning & Zoning — any questions on Planning & Zoning portion of the
Budget. Seeing and Hearing none — Urban Programs. Any questions or concerns on Urban Programs
portion of the Budget?

Ms. Scaer, this is Beth Scaer. What is that? What are those programs? And how much is the Budget?
Chairman Dowd
Director Fauteux? Oh no that’s not Director Fauteux, Community Development, is that Director Marchant?

Sarah Marchant, Community Development Director

Yes, can you hear me?

Chairman Dowd

Special Board of Aldermen Public Hearing — May 20, 2020 Page 24
Yes.
Director Marchant
Yes, happy to answer the question. Urban Programs is a 100% Federally Funded Department, there are no
City dollars that go into this Division. It includes funding from HUD in large part. It includes the CDBG
allocation and nationally competitive lead grants and the HOME funding.
Ms. Scaer Ok thank you.

Director Marchant
You’re welcome.

186 TRANSPORTATION

EDUCATION

191 SCHOOL DEPARTMENT

DEBT SERVICE, CONTINGENCY & INTERFUND TRANSFERS

193 DEBT SERVICE

194 CONTINGENCY

198 INTERFUND TRANSFERS

CAPITAL IMPROVEMENTS

Various CAPITAL IMPROVEMENTS

ENTERPRISE FUNDS-REVENUE & APPROPRIATIONS
6000 SOLID WASTE FUND ESTIMATED REVENUES
6000 SOLID WASTE FUND APPROPRIATIONS
WASTEWATER

6200 WASTEWATER FUND ESTIMATED REVENUES

6200 WASTEWATER FUND APPROPRIATIONS

Chairman Dowd

Ok let’s see — moving on — Transportation, any questions or concerns regarding the Transportation portion of
the Budget? Hearing and seeing none, Education — the School Department. Any questions or concerns
relative to the School Department Budget? Seeing and hearing none, we go to Debt Service Contingency
and Interfund Transfers — Debt Service Portion of the Budget? Any questions or concerns? Seeing and
hearing none, we are going to move to Contingency. Any questions or concerns regarding Contingency?
Seeing and hearing none we will go to Interfund Transfers, any questions or concerns on Interfund

Special Board of Aldermen Public Hearing — May 20, 2020 Page 25

Transfers? Seeing and hearing none, we will go to Capital Improvements, Capital Equipment. Any questions
or concerns on Capital Equipment? Seeing and hearing none we are going to go to the Enterprise Funds,
Revenue & Appropriations. The first is a Solid Waste Fund Estimated Revenues, any questions on Solid
Waste Fund Estimated Revenues? Seeing and hearing none, Solid Waste Fund Appropriations, any
questions, or concern on that portion of the Budget? Seeing and hearing none we are going to Wastewater,
Wastewater Fund Estimated Revenues. Any question on Wastewater Fund Estimated Revenues? Whoever
that is, please go on mute. And on Wastewater, Wastewater Fund appropriations, any questions or concerns
on Wastewater Appropriations? Somebody’s phone is on and you need to go on mute.

SPECIAL REVENUE FUNDS-REVENUE & APPROPRIATIONS

City Special Revenue Funds

Chairman Dowd
Special Revenue Funds, Revenue and Appropriations, City Special Revenue Funds? That’s the Public
Health Client Fees Fund, any questions or concerns on that portion of the Budget? Special Revenues Funds
by the way are funds that are earmarked particularly for a certain item, monies are put into it and expended
out of it by Legislation. | don’t know who - it’s call in Number 5. Whoever you are, please go on mute.
2502 LAW ENFORCEMENT TRAINING FUND

2503 PARKS & RECREATION PROGRAMS FUND

2504 HOLMAN STADIUM EVENTS FUND

2505 PEG ACCESS CHANNEL FUND

2506 HUNT BUILDING FACILITY RENTAL FUND

2507 ~=FIRE TRAINING FACILITY RENTAL FUND

2508 SPECIAL ROAD & HIGHWAY FUND

2510 PENNICHUCK ACQUISITION BOND FUND

2511 +201 MAIN STREET RENTAL FUND

School Special Revenue Funds

2100 FOOD SERVICES

2120 SUMMER FEEDING PROGRAM

2201 DRIVER’S EDUCATION

2204 SUMMER SCHOOL

2207 ADULT CONTINUING EDUCATION

2212) ATHLETIC REVENUE FUND

Special Board of Aldermen Public Hearing — May 20, 2020 Page 26
2217. SCHOOL FACILITIES RENTAL
2222) AFTER SCHOOL PROGRAM
2227 NORTH STUDENT SHOP
2232, SOUTH STUDENT SHOP
2247, CULINARY ARTS
2252, DAY CARE
2257 SPECIAL EDUCATION - LOCAL TUITION
2258 SCHOOL CTE TUITION FUND

SUPPLEMENTAL INFORMATION

Nashua Airport Authority

Capital Equipment Reserve (CERF) Planned Replacements
Expendable Trust & Reserve Funds-Funded by Appropriations
Expandable Trust Funds-Funded by Contributions

Chairman Dowd

Law Enforcement Training Fund? Any questions or concerns on that portion of the Budget? Seeing and
hearing none — Parks & Recreation Program Funds. Any questions or concerns on that portion of the
Budget. Seeing and hearing none — Holman Stadium Events Fund. Any questions or concerns on that
portion of the Budget. Seeing and hearing none, The Hunt Building Facility Rental Fund, any questions or
concerns on that portion of the Budget. Seeing none, Fire Training Facility Rental Fund, any questions, or
concern on that special revenue fund? Seeing and hearing none, Special Road & Highway Fund, any
questions, or concern on that portion of the Budget? Pennichuck Acquisition Bond Fund, any questions or
concerns on that special revenue account? 201 Main Street Rental Fund, any questions or concerns relative
to that special revenue fund? Hearing and seeing none we will go to the School Special Revenue Funds, first
is Food Services, any questions or concern on Food Services Special Revenue Fund. Seeing and hearing
none — Summer Feeding Program. Any questions or concerns on the Summer Feeding Program? Seeing
and hearing none — Driver’s Education, any questions on the Driver's Education Special Revenue Fund?
Next is Summer School — any questions on the Summer School Special Revenue Fund? Seeing and hearing
none — the next is the Adult Continuing Education Special Revenue Fund? Any questions or concerns on
that portion of the special revenue? Seeing and hearing none — Athletic Revenue Fund, any questions or
concerns on that special revenue fund? Seeing and hearing none — School Facilities Rental? Any questions
or concerns on that special revenue fund — seeing and hearing none, After School Program? Any questions
or concern on the After-School Program Special Revenue fund. Seeing and hearing no one — North Student
Shop Special Revenue Fund — any questions on that School Special Revenue?

And then the South Student Shop? Any questions or concerns on that special revenue fund? Seeing none —
Culinary Arts — that special revenue fund, any questions or concerns? Daycare? Any questions on the
Daycare Special Revenue Fund? Seeing and hearing none, Special Education Local Tuition — that special
revenue fund. Seeing and hearing none, School CD Tuition Fund? Any questions or concerns on that
special revenue fund? Seeing and hearing none — next is the Supplemental Information on the Budget — the