Search

THE CITY OF NASHUA “The Gate Cty"

Adwinistrative Services

Purchasing Departnrent

February 27, 2020
Memo #20-088

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: CONTRACT FOR 2020 SEWER REPLACEMENT PROGRAM (VALUE: $1,497,993)
DEPARTMENT: 169 WASTEWATER; FUND: WASTEWATER

Please see the attached communication from Daniel Hudson, P.E., City Engineer, dated February 27,
2020 for information related to this contract.

Pursuant to § 5-78 Major purchases (greater than $10,000) A. All supplies and contractual services,
except as otherwise provided herein, when the estimated cost thereof shall exceed $10,000 shall be
purchased by formal, written contract from the lowest responsible bidder, after due notice inviting bids.
The City Engineer, Board of Public Works (February 27, 2020 BPW meeting) and the Purchasing

Depariment recommend the award of this contract in an amount of $1,497,993 to SUR Construction
West, Inc. of Winchester, NH.

Respectfully,

Dan Kooken
Purchasing Manager

Cec: D Hudson L Fauteux

229 Main Street « Nashua, New Hampshire 03061 » Phone (603) 589-3330 © Fax (603) 589-3233 |

Jim Donchess
Mayor e City of Nashua

To: Board of Aldermen

From: Jim Donchess

Date: 3/5/2020

Re: Contract Award for Single Stream Recycling — Amendment #2 — Two Year Extension

Pursuant to NRO § 5-74 (B), which states that a contract that extends from the current fiscal year into
succeeding fiscal year(s) in which no funds have been appropriated nor otherwise designated for this
purpose shall be approved by the full Board of Aldermen before the contract shall become binding on the

City.

The Finance Committee approved and placed on file the notification of the award of the referenced contract
at their March 4, 2020 meeting. | am requesting the concurrence and approval of the full Board of
Aldermen for the award of the following contract:

Contract Award for Single Stream Recycling —- Amendment #2 — Two Year Extension . This is a two (2) year
contract extension.

229 Main Street « PO Box 2019 + Nashua, New Hampshire 03061-2019
603.589.3260 + fax 603.594.3450 » NashuaMayor@NashuaNH.gov
www, NashuaNH.gov

THE CITY OF NASHUA “The Gate City’

Adiinistrative Services

Purchasing Department

February 27, 2020
Memo #20-090

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: CONTRACT FOR SINGLE STREAM RECYCLING — AMENDMENT #2 —- TWO YEAR
EXTENSION (VALUE: NOT-TO-EXCEED $400,000)
DEPARTMENT: 168 SOLID WASTE; FUND: SOLID WASTE

Please see the attached communication from Jeff Lafleur, Solid Waste Department Superintendent dated
February 27, 2020 for the information related to this contract.

Pursuant to § 5-78 Major purchases (greater than $10,000) A. All supplies and contractual services,
except as otherwise provided herein, when the estimated cost thereof shall exceed $10,000 shall be
purchased by formal, written contract from the lowest responsible bidder, after due notice inviting bids.
The Solid Waste Department Superintendent, the Board of Public Works (February 27, 2020 meeting)

and the Purchasing Department recommend the award of this contract amendment #2 in an amount not
to exceed $400,000 to Casella Recycling LLC of Charlestown, MA.

Respecttully

Lila,

Dan Kooken
Purchasing Manager

Cc: J Lafleur L Fautuex

229 Main Street e Nashua, New Hampshire 03061 » Phone (603) 589-3330 e Fax (603) 589-3233

APPOINTMENT BY THE MAYOR

MARCH 10, 2020

Historic District Commission
Penny Pardoe (New Alternate Appointment) Term to Expire: March 31, 2023

2 Westray Drive
Nashua, NH 03062

i respectfully request that this appointment be confirmed.

Jim Donchess, Mayor

Exhibit A

General Conditions for Contracts

Proposed Amendment made in Personnel/Admin Affairs Cte 3-2-20 AMENDED
O-20-001

ORDINANCE

EXTENDING THE HOURS OF SALE OF ALCOHOLIC BEVERAGES BY ON-
PREMISES LICENSEES TO 2:00 A.M.

CITY OF NASHUA

In the Year Two Thousand and Twenty
The City of Nashua ordains that Part II “General Legislation”, Chapter 83 “Alcoholic
Beverages”, of the Nashua Revised Ordinances, as amended, be and hereby is further amended

by adding the new underlined language:

“ARTICLE IV
Hours of Sale

§ 83-10. Hours of Sale of Alcoholic Beverages by On-Premises Licensees.
On-premises licensees shall be permitted to sell alcoholic beverages until 2:00
a.m. Licensees shall be subject to all conditions and requirements established by
statute and the State Liquor Commission.”

All ordinances or parts of ordinances inconsistent herewith are hereby repealed.

This legislation shall take effect 90 days following its passage.

Proposed Amendment made in Personnel/Admin Affairs Cte 3-2-20 AMENDED
O-20-005

ORDINANCE

RELATIVE TO TITLES OF MEMBERS OF THE BOARD

CITY OF NASHUA

In the Year Two Thousand and Twenty

The City of Nashua ordains that Part I “Administrative Legislation”, Chapter 5
“Administration of Government”, Part 2 “Board of Aldermen”, Article II “General Provisions”
of the Nashua Revised Ordinances, as amended, be and hereby is further amended by adding the
new underlined section and deleting the struck through language:

Ҥ 5-10.2. Titles of members of the board.
Members of the Board of Aldermen may choose to be referred to as Alderman,

Alderwoman, or Alderperson. Wheneverpessible-members-ofthe Board of Aldermen
will-be-knewn-colectivelh-asAlderpersens.”

This legislation shall take effect following its passage.

R-20-018

RESOLUTION

RELATIVE TO THE TRANSFER OF $25,000 FROM DEPARTMENT 194
“CONTINGENCY”, ACCOUNT 70100 “GENERAL CONTINGENCY” TO
DEPARTMENT 109 “CIVIC & COMMUNITY ACTIVITIES”, ACCOUNTING
CLASSIFICATION 56 “OUTSIDE AGENCIES” FOR THE PURPOSE OF PROVIDING
FUNDING TO THE NASHUA ASSOCIATION FOR THE ELDERLY

CITY OF NASHUA

In the Year Two Thousand and Twenty

RESOLVED by the Board of Aldermen of the City of Nashua that $25,000 be transferred
from Department 194 “Contingency”, Account 70100 “General Contingency” into Department
109 “Civic & Community Activities”, Accounting Classification 56 “Outside Agencies” for the
purpose of providing $25,000 to the Nashua Association for the Elderly to assist with their
operating budget.

RESOLUTION:

PURPOSE:

SPONSOR(S):

COMMITTEE
ASSIGNMENT:

FISCAL NOTE:

LEGISLATIVE YEAR 2020
R-20-018

Relative to the transfer of $25,000 from Department 194
“Contingency”, Account 70100 “General Contingency” to
Department 109 “Civic & Community Activities”, Accounting
Classification 56 “Outside Agencies” for the purpose of
providing funding to the Nashua Association for the Elderly

Alderman June M. Caron

Budget Review Committee

Reduces amount available in general contingency by $25,000
that could be used for escrow or surplus in FY20. The current
balance in the general contingency account is $84,750.

ANALYSIS

This resolution authorizes the transfer of $25,000 from General Contingency into Civic &
Community Activities, Outside Agencies for the purpose of providing funding to the Nashua
Association for the Elderly to assist with their operating budget.

Charter Sec. 53 permits the Board of Aldermen to transfer any unencumbered appropriation
balance or any portion from one department, fund or agency to another.

NRO 5-130, H provides that “when proposed legislation to transfer or re-appropriate a particular
appropriation or purpose thereof has had its first reading, such funds shall not be expended or
transferred while the legislation is pending”.

Approved as to account
structure, numbers and
amount:

Approved as to form:

Financial Services Division

Officeléf Corporation Counsel

py pet, bra ler

Date: 5 oredr. GoD

R-20-019

RESOLUTION

AUTHORIZING THE CITY OF NASHUA TO ENTER INTO CONTRACTS WITH
NASHUA COMMUNITY COLLEGE, RIVIER UNIVERSITY, TOWN OF HUDSON,
TOWN OF MERRIMACK AND THE PLUS COMPANY FOR TRANSIT SERVICES

CITY OF NASHUA

In the Year Two Thousand and Twenty

RESOLVED by the Board of Alderman of the City of Nashua that the City is authorized
to enter into the contracts substantially in the attached form with Nashua Community College,
Rivier University, Town of Hudson, Town of Merrimack and The Plus Company for transit
services for the period of July 1, 2020 through June 30, 2021.