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No sick time used in the calendar year - seventy-five percent
(75%) of one week's pay;

Fifteen (15) hours or less of sick leave used in the calendar year
- sixty percent (60%) of one week's pay;

Thirty hours or less of sick leave used in the calendar year -
fifty percent (50%) of one week's pay;

Forty-eight (48) hours or less of sick leave used in the calendar
year - forty percent (40%) of one week's pay.

In computing total departmental sick time use for purposes of determining whether
the enhanced benefits in this subparagraph will be paid in the calendar year in
question, all departmental sick time used will be included, except that the
consecutive hours used by an individual employee on account of a single injury or
illness which exceed 420 consecutive hours for that injury or illness will not be
included. The 420 hour maximum shall be included in the computation.

PN Bargaining Unit employees shall be granted a maximum of two (2)
shifts for personal leave per year, provided that on January 1 of each year the
employee has a balance of six hundred (600) or more hours of accrued sick leave.
Bargaining Unit employees shall be granted a maximum of one (1) shift for
personal leave per year, provided that on January | of each year the employee has
a balance of—320 three hundred (300) or more hours of accrued sick leave.
Personal leave shall be deducted from the employee’s sick leave. Personal leave
shall not carry forward from year to year. Members wishing to use personal leave
in this section must notify the deputy chief or Division Supervisor by 7 a.m. on the
day the leave is to be used. This leave cannot be scheduled on days excluded
under Article 21 H.2.

QO. Bargaining Unit employees shall be granted two (2) shifts for Training
Leave per year, provided that on January | of each year the employee has a balance
of six hundred (600) or more hours of accrued sick leave. Bargaining Unit
employees shall be granted one (1) shift for Training Leave per year, provided that
on January | of each year the employee has a balance of-329 three hundred (300)
or more hours of accrued sick leave. Training Leave shall be deducted from the
employee’s sick leave. Training Leave shall not carry forward from year to year
and must be used to attend fire Service related training approved by the Chief or
designee. Members wishing to use training Leave in this section must notify the

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THE STATE OF NEW HAMPSHIRE
DEPARTMENT OF TRANSPORTATION

City of Nashua v. Pan Am Railways, Inc.
Docket # 2016-07

ORDER

By agreement of the parties the Commissioner orders as follows:

1. The grade crossing located at Hills Ferry Road is Nashua, New Hampshire is determined
to be a public crossing.

2. No safety or other upgrades to the crossing are necessary at this time.

3. It is anticipated by the parties that if passenger rail is ever instituted over this rail line,
any needed upgrade to the Hills Ferry Road crossing will be handled and expenses borne
in the same manner as upgrades to the rail line and to other crossings. Otherwise, if
upgrades became necessary in the future due to increased rail, automotive, or pedestrian
traffic or due to changes in the nature of such traffic, and the expense of such upgrades
are not to be borne by whatever third parties contributed to such need, then Nashua shall
be responsible for the provision of such upgrades and Pan Am shall be responsible for the
costs of maintenance of such upgrades thereafter.

So ordered.

Date Commissioner
Department of Transportation

FINANCE COMMITTEE
FEBRUARY 2, 2022

7:00 Aldermanic Chamber and Zoom

Join Zoom Meeting: https://us02web.zoom.us//87933401087?pwd=TXpBOEFDbTltaEpkMVJYcWY4d1V1Zz…
Meeting ID: 879 3340 1087 Passcode: 965378

By telephone: 1-929-205-6099 Meeting ID: 879 3340 1087 Passcode: 965378

If there is a problem with the audio, please dial 603-589-3329 to advise.

ROLL CALL

PUBLIC COMMENT

COMMUNICATIONS

From: Kelly Parkinson, Purchasing Manager
Re: Software Licensing: Benefits Administration in the amount not to exceed $480,000 funded from 54400
Software Licensing/Benefits Internal Service Fund (Administrative Services)

From: Kelly Parkinson, Purchasing Manager
Re: Motorcycle in the amount not to exceed $26,220 funded from 81500 Vehicles/CERF (Police)

From: Kelly Parkinson, Purchasing Manager
Re: Water Quality Testing Change Order in the amount not to exceed $40,795 funded from 53107
Architect & Engineering Services/Solid Waste Fund (Solid Waste)

From: Kelly Parkinson, Purchasing Manager
Re: Interpretive Historic Signage in the amount not to exceed $35,731 funded from 81700 Infrastructure
Improvements/Bond (Engineering)

From: Kelly Parkinson, Purchasing Manager
Re: East Hollis and Bridge Street Intersection Improvements in the amount not to exceed $440,939.27
funded from 53107 Architect & Engineering Services/NHDOT Grant (Economic Development)

From: Kelly Parkinson, Purchasing Manager
Re: Environmental Permitting in the amount not to exceed $225,365 funded from 53107 Architect &
Engineering Services/Riverfront TIF Fund (Economic Development)

UNFINISHED BUSINESS

NEW BUSINESS — RESOLUTIONS

NEW BUSINESS — ORDINANCES

RECORD OF EXPENDITURES

GENERAL DISCUSSION

PUBLIC COMMENT

REMARKS BY THE ALDERMEN

NON-PUBLIC SESSION

ADJOURNMENT

Deputy Chief or division supervisor seven (7) days in advance of the requested
leave date. This leave cannot be scheduled on days excluded under Article 21 H.2.

Article 23 - BEREAVEMENT LEAVE

A. — Four (4) duty shifts (not to exceed forty-eight (48) hours) paid leave at
the employee's regular straight time rate will be granted for absence from
scheduled work necessitated by death in the immediate family. For purposes of this
section, immediate family shall mean employee's spouse, children, step-children,
brother, sister, and parents and step-parents of employee or spouse. By definition,
child includes the loss of the fetus, after the second trimester of the pregnancy.

B. Two (2) duty shifts (not to exceed twenty-four (24) hours) paid leave
at employee's regular straight time rate will be granted for absence from scheduled
work necessitated by death in the extended family. For purposes of this section,
extended family shall mean employee's grandparents, daughter-in-law, son- in-law,
brother-in-law, sister-in-law, step—parentsstepbrother, stepsisters, and—niece,
nephew, spouses’ grandparents, and employee’s or employee’s spouse’s blood
related uncle or aunt.

C. Paid leave as provided in sections A and B above can only be taken
contiguous to the death and/or at the time of the funeral/memorial service.

D. In the event that the provisions of C above occur during an
employee’s vacation, the employee shall be able to take the appropriate number of
duty shifts allotted in A. or B. of this Article 23 immediately following his/her
return to work following vacation or have them recredited to his/her vacation
accrual.

Article 24 - PERSONAL LEAVE

A. | Employees may take personal leave for such purposes as job-related
education, illness or death in the immediate family, as defined in Article 23, and
such other personal business as cannot be performed during off duty hours, subject
to the requirements of Paragraphs B and C below.

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B. No leave shall be permitted under Paragraph A above in the event that
by taking that leave, the employee will miss training which is not scheduled to be
repeated within the fiscal year during which the leave is sought. No more than two
days-ofHleave shifts under Paragraph A above may be taken consecutively, except
for leave required to attend out-of-town fire service education. However, four (4)
consecutive shifts may be taken once per calendar year. Additional consecutive
days shifts may be authorized at the discretion of the Chief or his/her designee.

C. Forty-eight hours notice, except in emergencies, is required to be
given to the Chief or designee for leave to be taken under Paragraph A above.
Those taking the leave will provide a substitute who is qualified in the opinion of
the Chief or designee.

D. The Deputy Chief in charge of the platoon, or designee, may grant
emergency leave with pay to any subordinate employee who requires such leave

for urgent reasons. Such emergency leave shall not exceed one hour in any duty
shift.

E. Specialist employees who wish to take personal leave under this
Article 24 and who are unable to obtain a qualified substitute under Paragraph C
above, may be allowed by the Chief or designee to take personal leave days as
provided under Paragraph A above, provided the time absent is made up within the
two weeks next following the date the leave is taken.

F. The training requirements under Paragraph B above will be waived if
the employee has previously met the standards for the training scheduled during
the requested leave period.

Article 24A - EXTENDED LEAVES OF ABSENCE

A. Anemployee may apply for an unpaid extended leave of absence for
the following purposes: to care for a sick or injured member of the employee’s
immediate family as defined in Article 23, Paragraph A; to participate in an
educational opportunity of the employee related to Nashua Fire Rescue operations;
due to the relocation of a spouse, or other similar circumstances as determined by
the Board of Fire Commissioners.

B. Applications for leaves of absence shall be approved or disapproved
by the Board of Fire Commissioners. The Board of Fire Commissioners will not

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approve applications for leave of absence for the purpose of allowing or permitting
an employee to obtain and/or engage in employment with another employer or for
purposes of self-employment. Applications for leaves of absence will not be
granted when granting such leaves will negatively impact the Nashua Fire Rescue
operations. The Board of Fire Commissioners may consider the cost to the Nashua
Fire Rescue of granting such leave.

C. During an unpaid leave of absence, the Board shall continue to pay his
portion of health, dental and life insurance premiums for up to ninety (90) days per
granted request. Employees who are on such leave shall continue to pay their
portion of the premiums during that period and thereafter shall pay 100% of the
cost to continue coverage.

D. Leaves of absence shall not exceed ninety (90) days for any single
request. Employees may submit consecutive or non-consecutive requests for leaves
of absence not to exceed the ninety (90) day cap for any single request.

Article 25 - LONGEVITY BONUS PAY

A. Regular full-time employees who have been employed by the City for
seven or more years, on an uninterrupted basis except by reason of lay-off or
approved leave of absence, will receive a longevity payment during the last pay
period in November, for the current calendar year, based on their length of service
as of November 22nd, as follows:

7 to 9 years of service -------------------------0eeen-- $200.00
10 to 16 years of service ------------------ one week’s base pay
17+ years of service --------- one and one half week's base pay

B. Longevity bonus pay to regular part-time employees who work 25 or
more hours per week and who have seven or more years of service as in A above,
shall be determined by the average number of weekly hours worked during the
preceding year in proportion to the weekly hours of regular full-time employees.

C. An employee eligible to receive longevity pay, who voluntarily
terminates his/her employment or is dismissed for just cause prior to November 22
of any year, shall forfeit his/her right to entitlement to all or any portion of
longevity pay to which he/she would otherwise be entitled.

AT

D. — Employees hired after July 1, 2005 shall not be eligible for Longevity
Bonus.

Article 26 - CLOTHING ALLOWANCE

A. — The City will give an initial issue to each new employee of three sets
of work clothing (pants, shirts and jackets).

B. For each year of this agreement, employees who have completed their
probationary period will be authorized the following amounts to be used to
purchase and maintain authorized work clothing or other authorized uniforms, as
set forth in this Article 26. The authorized work clothing and uniforms for the
purpose of this paragraph will include: NFPA compliant station wear, or work
clothing as set forth by the Board of Fire Commission. Class A uniform and
necessary accessories (hat, badges, necktie, black shoes as example shoes, boots
approved exercise apparel, and any other related approved items).

Each Fiscal Year:—$690-00 $650.00 per member

Payment of the clothing allowance shall be paid to the eligible employees by
payroll check during the month of July of each year. If the employee prefers,
he/she may purchase the articles of clothing authorized pursuant to this agreement
at their own expense and present the receipts to the designee of the department
within thirty (30) days of the purchase for reimbursement through the warrant
process. This selection must be made before the beginning of the fiscal year in
July. If the reimbursement method is selected and the employee does not use the
entire clothing allowance, the balance shall be paid through the payroll system at
the end of the fiscal year in question during the month of June. Employees are
solely responsible for complying with any and all requirements of any taxing
authority and bear all liability for any taxes, federal, state, or local, occasioned by
the manner of payment of the clothing allowance set forth in this Article.

C. Each employee will maintain in good condition his/her own uniforms
and must replace any lost, worn or damaged uniforms at the employee's expense.
Uniforms will be worn by employees only during working hours. He or she shall
be additionally responsible for obtaining and possessing adequate quantities of
required uniforms as well as insuring that uniforms purchased and worn meet
Nashua Fire Department approved standards.

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D. The City will furnish each employee with approved protective
clothing and any special protective clothing and equipment as required in the
opinion of the Chief or his/her designee to safely perform their duties. The exact
specifications for the equipment will be discussed with the safety committee and
must comply with limits set by the budget.

FE. Upon separation from employment, all property issued by the City to
any employee who so separates, must be returned by the separated employee to the
Chief or his designee(s) at the Fire Department's Administrative Offices.

F. The Department agrees to pay the cost of a cleaning contract for the
cleaning of the mechanics work clothing. The quantity of clothing to be cleaned
shall not exceed four sets per week for each of the three employees (12 sets). The
total cost of this cleaning contract shall not exceed $40 per week.

G. Employees of the Fire Marshall's office and Fire Alarm personnel (40
hour employees) shall wear approved short and long sleeve dress shirts and need
not wear flame retardant clothing except at the fireground (coveralls). These
employees may wear civilian dress clothing in appropriate circumstances. (i.e.,
court appearances).

Article 27 - LODGING

The City will install in each fire station one washing machine and one clothes
dryer for use by the Department employees to wash bedding, and the uniforms and
other clothing worn by the individual employee.

Article 28 - MILITARY DUTY PAY

An employee called to serve not more than a seventeen (17) day annual training
tour of duty with the National Guard or Armed Forces Reserves will be paid the
difference between his pay for such government service and the amount of straight
time earnings lost by him by reason of such service, based on the employee's
regular straight time rate and schedule. Such payments are to be made following
the showing of satisfactory evidence of the amount of pay received for such
service.

Article 29 - JURY DUTY PAY

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A. An employee called as a juror will be paid the difference between the
fee he receives for such service and the amount of straight time earnings lost by
him by reason of such service. Satisfactory evidence must be submitted to the
employee's immediate supervisor. Payment for meals and/or mileage shall not be
considered as part of the fee for purposes of this agreement.

B. If an off-duty employee is subpoenaed to testify in court on behalf of
the Department, shall be paid as hours worked at the rate per Article 15, Section C
or Section D. The employee will be paid mileage in accordance with Article 33.
Witness fees and mileage paid to the employee in furtherance of the subpoena shall
be paid over to the City. The employee will accept the court witness fee which
shall be turned over to the Department in order to receive Department pay.

Article 30 - PENSION AND RETIREMENT

Employees shall be covered by the "New Hampshire Permanent Fireman's
Retirement System" or the New Hampshire Retirement System and any
amendments thereto, and the City shall make such contributory payments as may
be required to provide such coverage for each employee.

Article 31 - EDUCATIONAL ASSISTANCE

A. In order to encourage and develop the highest level of job
performance among the employees of the bargaining unit, the City agrees to
provide each station with the following IFSTA manuals: forcible entry, ground
ladder practices, hose, salvage and overhaul, fire streams, apparatus, ventilation,
rescue and protective breathing practices, first aid, inspection, training programs,
water supplies, aircraft, fire department officer, and facilities.

B. The City also agrees to purchase and make available the textbooks
used in firefighting courses, which textbooks shall be retained by the department
after use by individual employees.

C. ‘The City will reimburse employees for one hundred percent (100%) of
the total tuition and laboratory fees paid by employees from their own funds, for
the successful completion of job-related courses, as well as courses leading to the
granting of degrees in Fire Science, within the budget allowed. Successful
completion is defined as a grade of "C" or above for undergraduate studies and a

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grade of "B" or above for graduate studies. The City shall budget-$18,000 $20,750
for fiscal year2042_2020-and thereafter shall increase the budgeted amount by
$5901,000 each year beginning in fiscal year 20432021 if the budget line for this
benefit has a balance of $5001,000 or less at the end of theast each full fiscal
year.

Courses not directly related to present job function but are functions
performed by other personnel in the department, the City will reimburse up to 50%
of the total tuition and laboratory fees paid by the employees from their own funds
upon successful completion.

D. Anemployee who desires to participate in this benefit must secure the
approval of the Chief or his/her designee, the Human Resources Department, and
the Comptroller, on the form provided by the Human Resources Department, with
due consideration of the budgetary limitations in Paragraph C, above.

E. Satisfactory completion of all educational courses shall be
documented in the personnel records of each employee.

F. For purposes of determining participation in specialty educational
courses/classes, the administration shall make available such courses/classes and
proportion attendance between officers and firefights at a 1:5 ratio (officers to fire
fighters) provided nothing shall prohibit the administration from varying this ratio
if there are insufficient numbers from either group to meet the ratio.

Article 32 - INSURANCE

A.1. Subject to the provisions of this Article, the City, upon the request of
an eligible member, shall provide to an employee the amount of the premium
specified below for individual, two-person or family plan, of one of the following:

(a) Point of Service Plan;

(b) HMO Plan; or

(c) The City may make additional plans available to members with
benefit levels and premium cost sharing determined by the City
in its sole discretion.

The option of the health care plan is at the sole discretion of the City. It is
agreed by all parties that the City reserves and shall have the right to change

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