Minutes

Finance Committee - 12/02/2020 Page 40

Mr. Ibarra

Finance Committee - 12/02/2020 Page 39

Alderman Harriott-Gathright

Yes.

Alderman O’Brien

Thank you, Mr. Mayor?

Mayor Donchess

Alderman O’Brien.

Alderman O’Brien

Finance Committee - 12/02/2020 Page 38

Alderman Harriott-Gathright

I’m not on the Agenda, I’m on the outline.

Mayor Donchess

Alright, so Madam Clerk, the Record of Expenditures?
UNFINISHED BUSINESS - None

NEW BUSINESS — RESOLUTIONS - None

NEW BUSINESS — ORDINANCES - None

RECORD OF EXPENDITURES

Finance Committee - 12/02/2020 Page 37
Mr. Ibarra
| had it as an independent motion, my apologies.

Mayor Donchess

No problem. Alright, so back to the Agenda. We are — Record of Expenditures, Madam Clerk. Yes
Alderwoman Lu?

Alderwoman Lu
Excuse me. | just wanted to ask you, if the minutes are received and we, in fact, skipped past here. Wouldn’t
that be a problem and would it be worthwhile doing the vote again? Because to be honest, | remember

Alderman O’Brien asking if we were talking about the bucket truck.

Finance Committee - 12/02/2020 Page 36
Mr. Ibarra
So you combined them in one motion. OK, then it passed.

Alderman Harriott-Gathright

So it was in which one of these, I’m sorry. My outline is a little bit different from what you’re reading from.
Mr. Ibarra

Yeah, mine also. So was that with the two International Cab & Chassis?

Ms. Parkinson

Yes.

Mr. Ibarra

So you did get it, alright, my mistake.

Mayor Donchess

Finance Committee - 12/02/2020 Page 35
Mr. Ibarra

It’s used for snow Mayor. We did pass through the Board of Public Works with it. I’m not quite sure it didn’t
make the Agenda, but we could use this vehicle.

Ms. Parkinson

| believe that it was included on my Memo, 21 058, there were 3 vehicles on that Memo.
Alderwoman Lu

Yeah that’s what | have.

Mr. Ibarra

It’s going to take me probably 6 to 8 months to get this truck, so | guess if it has to wait it has to wait. It’s not
like | am going to purchase it in a month or two.

Finance Committee - 12/02/2020 Page 34

Mayor Donchess

Which one?

Alderman Harriott-Gathright

It’s at the bottom of Page 5. | apologize.
Mr. Ibarra
No problem sorry for interrupting.

Alderman Linda Harriott-Gathright

You’re right.
Mayor Donchess
Well it’s on the outline but not on the Agenda.

Alderman Harriott-Gathright

Well it’s on my outline.

Mayor Donchess

Alright, why don’t we move forward with that then.
Mr. Ibarra

Thank you.

Mayor Donchess

Finance Committee - 12/02/2020 Page 33

Alderman O’Brien

Thank you Mr. Mayor. I’m in favor of this seeing this is December 27, | don’t know when the next snow is
going to come and approving this, but we are not in jeopardy of any bidding process, just to be cautious.

Mayor Donchess

We are not because it went out to bid and there were no qualified bidders, that’s my understanding of it. So we
are proposing an award to a previous contractor.

Alderman O’Brien

Thank you.

Mayor Donchess

Finance Committee - 12/02/2020 Page 32

From: Kelly Parkinson, Purchasing Manager

Re: Snow Plowing Services in the amount not to exceed $40,000 funded from account 54207 Snow
Plowing Services

MOTION BY ALDERMAN HARRIOTT-GATHRIGHT TO ACCEPT, PLACE ON FILE, AND APPROVE THE
SNOW PLOWING CONTRACT WITH THE DOTY GROUP, INC., OF MERRIMACK, NH, IN AN AMOUNT
NOT TO EXCEED $40,000. FUNDING WILL BE THROUGH DEPARTMENT 166 PARKING, BY ROLL
CALL.

ON THE QUESTION

Mayor Donchess

Finance Committee - 12/02/2020 Page 31
Alderwoman Lu

Ok and my second note was are these replacements. But now | am getting the sense that these aren’t trucks
on their own. They go with the...

Mr. Ibarra

They go with the two previously approved cab and chassis. So we bought the trucks but this comes from a
separate entity so this completes the vehicle.

Alderwoman Lu

| could not figure that out. So they are going to complete the Internationals?
Mr. Ibarra

That is correct.

Alderwoman Lu

Is that right?