The timeline for this RFP is as follows:
| Subject Date Time
Mandatory Pre-Bid Meeting Tuesday, February 23, 10:00 AM
2016 DPW Conf Room
9 Riverside St
Nashua, NH 03062
Department, City Hall
Deadline for Entity Questions Friday, February 26, 3:00 PM
2016
Answers/Clarifications Posted Thursday, March 3, 3:00 PM
2016 -
RFP Responses due Friday, March 11, 2016 3:00 PM, Purchasing |
(2) THE CITY OF NASHUA athe taveOiey
Finanetal Services
Purchasing Department
ee net SE RS i NT - a
February 4, 2016
Request for Proposals
REPO609-031116
City of Nashua LED Street Lighting Conversion Project
41,
42.
43.
44,
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46.
Do you want gray colored heads?
a. Yes, all fixtures should be gray in color unless decorative. Decorative fixtures should be
direct replacements in color (generally black).
32, There were numerous questions on the payment of incentives and coordination with Eversource
on adjustment of utility bills, etc. It sounded like the City would be handling all of this. In other
words, the contractor is just providing pricing and services to audit and convert the system. All
energy calculations, incentives, coordination with Eversource, etc. will be done by the
City. Please confirm.
24,
25.
26.
27.
28.
29:
30.
31.
Are there any post-top lights?
a. There may be a limited quantity of post-top lights. The City does not have a specific
count of these style lights.
Please provide a breakdown of the fixtures and models of all fixtures listed in the RFP on page
6. Meaning how many are decorative, how many are cobra heads, etc.
a. The City does not have a breakdown of the fixtures and models listed. Please see
12,
13,
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15.
16.
1,
18.
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22,
23,
Clarify where to insert material markup.
a. “SCHEDULE B, COST PROPOSAL SHEET TEMPLATE” has been updated with clarifications.
Fixture material markup to be included in “Material Unit Cost Per Fixture” column.
Are municipal parking lots, garages included?
a. No, the City is only interested in converting existing roadway lighting that is billed under
rate EOL.
RFPO609-031116
CITY OF NASHUA LED STREET LIGHTING CONVERSION PROJECT
MANDATORY PRE-BID MEETING Q&A
1. Specify the project timeline.
a. We would like the project done by the end of calendar year 2016 or sooner.
2. What are the Fixture Standards?
a. Please see “1. What constitutes an “accepted LED fixture?” in the attached “SCHEDULE
D, RATE EOL LED FAQ.”
a
a THE CITY OF NASHUA the Gate City?
Financial Services
P archating Departurent
March 3, 2016
RFPO609-031116
CITY OF NASHUA LED STREET LIGHTING CONVERSION PROJECT
ADDENDUM #1
Information included in this document becomes a part of the original RFP.
Please sign below to indicate receipt of this additional information and include this page with your bid
submittal.
ARTICLE 18— MISCELLANEOUS PROVISIONS
1. Neither party to the Contract shall assign the Contract as a whole without written consent of
the other.
2. Tests, inspections and approvals of portions of the Work required by the Contract Documents
or by laws, ordinances, rules, regulations or orders of public authorities having jurisdiction
shall be made at an appropriate time.
3. If additional testing is required, the CONTRACTOR shall perform these tests.
é, Place no further orders or sub-contracts for materials, services, or facilities, other than
as may be necessary or required for completion of such portion of work under the
contract that is not terminated.
