Agenda

Due to the built-in custom light control per luminaire, pole locations need to be confirmed prior to production. Changes to
pole locations after the product is sent to production could result in additional charges.

Notes

Quote is based on:

e Shipment of entire project together to one location.

e Structural code and wind speed = 2015 IBC, 120 mi/h, Exposure C, Importance Factor 1.

e OQwner is responsible for getting electrical power to the site, coordination with the utility, and any power company
fees.

10. Installation to commence upon delivery and proceed without interruption until complete. Notify Musco
immediately of any breaks in schedule or delays.

Foundations, Poles, and Luminaires:

1. Mark and confirm pole locations per the aiming diagram provided. If there are any issues, immediately
notify your Musco Project Manager.

2. Provide labor, materials, and equipment to install 6 LSS foundations as specified on Layout and per the

stamped foundation drawings, if applicable.

Remove spoils to owner designated location at jobsite.

Installation Services Provided

Customer Responsibilities:

1. Complete access to the site for construction utilizing standard 2-wheel drive rubber tire equipment.

2. Locate existing underground utilities not covered by your local utilities. (i.e. water lines, electrical lines,
irrigation systems, and sprinkler heads). Musco or Subcontractor will not be responsible for repairs to
unmarked utilities.

3. Locate and mark field reference points per Musco supplied layout. (i.e. home plate, center of FB field)

Date: 7/15/22 Project: Labine Park Softball
To: Bryan Conant Nashua, NG
Ref: 208204

Sourcewell

Master Project: 199030, Contract Number: 071619-MSL, Expiration: 08/27/2023
Category: Sports lighting with related supplies and services

All purchase orders should note the following:
Sourcewell purchase — contract number: 071619-MSL

To:

From:

Re:

Motion A:

Attachments:

Discussion:

City of Nashua, Public Works Division

Board of Public Works Meeting Date: July 28, 2022

Bryan Conant, Superintendent
Parks and Recreation Department

Purchase of a Lighting Structure System for Labine softball field.

City of Nashua

Purchasing Department
Administrative Services Division (603) 589-3330
229 Main Street - Nashua, NH 03060 Fax (603) 594-3233

July 27, 2022

Memo #23-309

TO: Mayor Donchess
Finance Committee

SUBJECT: Purchase of a lighting structure system for Labine softball field in the amount not to
exceed $265,721 funded from 81304 Lighting Equipment/Park Rehabilitation Trust Fund

amend this Agreement in order to be in compliance with said Legislative changes. If said changes
cause an increase in fees or costs by either party, the parties in good faith shall amend this
Agreement to reflect the treatment of said fees or costs.

INDEPENDENT CONTRACTOR

The Contractor agrees that HSFN is completely independent from the City and is not an employee
of the City. The Contractor warrants that HSFN may work for other individuals and/or entities.

Contractor shall maintain for the duration of the contract all required insurance coverage.
Coverage must be written with an insurance carrier licensed to do business in the State of New
Hampshire. City of Nashua requires thirty (30) days written notice of cancellation or material
change in coverage.

The Executive Director and/or the designated Directors of the HSFN shall meet with the following
City staff at least two (2) times per year to review the monthly reports and contract deliverables:
Director of the Division of Public Health and Community Services, Health Officer, Animal
Control Officer, Chief of Police or designee, and Finance Manager for the Division of Public
Health and Community Services.

CITY INSPECTION OF PLACE OF PERFORMANCE AND CONTRACT MATERIALS

PLACE OF PERFORMANCE

The work described above shall be performed at Humane Society for Greater Nashua Corporation,
24 Ferry Road, Nashua, NH 03064 or in Humane Society approved foster families or facilities.

TIME PERIOD

The Contractor agrees to commence work on July 1, 2022 and complete all functions required in a
timely, professional and competent manner. This Agreement will expire on June 30, 2023.