Agenda

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ADMINISTRATIVE SERVICES QUARTERLY NEWSLETTER VOLT Qi

UPCOMING WEBINARS

The Admin Services team has joined with our EAP provider to offer these seminars to
assist employees in being successful at work and at home. Register for the dates below!

A GUIDE FOR MANAGERS ¥s !
Keeping your team focused and motivated is a full-
time job in itself, but conflict within your team can

BROADCAST
COVERAGE OF

NASHUA EVENTS
AND SHOWS

GOVERNMENT TELEVISION - NASHUA GTV

AOMINISTRATIVE SERVICES QUARTERLY NEWSLETTER

E-LEARNING

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INFORMATION TECHNOLOGY

ONLINE EDUCATION
& SKILLS COURSES

Need to brush up on Microsoft Word skills or wish to become a
spreadsheet jockey?

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WE HAVE THE MAPS AND DATASETS

IN THE LAST QUARTER GIS TIP

The GIS Department reviewed nearly 170 deeds and
processed 30 approved subdivisions or site plans.
Corresponding GIS datasets were revised to reflect all

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most used and popular maps
changes. We update building footprints based on the an ae ai P SS
assessor's field measurements. This is done when a To easily set data layers, select from the |

BEFORE WE START:

WHAT IS ADMIN
SERVICES, ANYWAY?

Think of it like this: Admin departments are a support system
that assists the day-to-day operations within our city divisions.
We're here to provide all of Nashua’s departments and
employees with the training, systems, resources, policies, and
environment to perform at the highest level. You may not see
us every day, but we're here working behind the scenes to make
things happen.

When you thrive, we thrive, and the City of Nashua thrives.

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ADMINISTRATIVE SERVICES DIVISION MANAGEMENT

Divisional Administration # of Direct
Reports

Kim Kleiner ADMINISTRATIVE SERVICES DIRECTOR 16

* | Diane Veino ADMINISTRATIVE SERVICES OFFICE ADMINISTRATOR N/A

* | Pamela Davies GRANT WRITER N/A
Arlington Street Community Center

* | Megan Caron ARLINGTON STREET COMMUNITY CENTER DIRECTOR N/A
Assessing

* | Rick Vincent CHIEF ASSESSOR 8
Benefits

*! OPEN BENEFITS MANAGER 2
GIS

* | Pamela GIS TECHNICIAN II N/A
Andruskevich
Human Resources

FY22 Initiatives:

The Administrative Services Division is charged with providing excellent customer service to
our residents, support to city divisions, and professional development and training for our
staff. We also provide key data, policies and best practices to the administration for
consideration. We have successfully:

1. Implemented a Health Plan Redesign (cont’d from FY21) — six labor groups, active in 4
negotiations.

2. Completed the City’s first Dependent Audit and developed policy to ensure compliance
moving forward.

Q-21-077 Proposed Ordinance Changes

Updates to Administrative Services Division

Chapter 5, Part 2

Chief Information Officer in coordination with the Legislative Manager develop and publish
standards for the electronic dissemination of information to the Aldermen. This includes the
City issued devices and personal devices accessing the city servers. (Changed from Director of
IT)

Chapter 5, Part 3

THE CITY OF NASHUA “The Gate City’

Administrative Services Division

Date: December 8, 2021
To: Mayor Donchess
Board of Aldermen
From: Kimberly Kleiner, Administrative Services Director
Subject: O-21-077 and O-21-080

On Monday, December 6", the Administrative Services Division appeared before the Personnel
‘Administrative Affairs Committee to discuss revisions to the Administrative Services Division,
under O-21-077 and Updates to the Purchasing Ordinance, under O-21-080.