8. Pricing Schedule
I. PRICING SCHEDULE ATTACHMENT A: Subtotal a, b & c, then all total a-e
$ Total Amount- $ Total Amount
ltem Quantity | Per Unit Price Numeric Written Comments
a) Software-Base Price $ $
b) User Licenses $ $
c) installation-Training $ $
Sub-Total $ $
d) Yearly Maintenance $ $
e) Other $ $
f) ALL TOTALS $ $
Use this area below to describe any other costs that require consideration
6. Training
Immediately following implementation, the vendor shall provide on-site training customized to the
needs of the individual departments and the system features being implemented for them. This
should include training relating to the integration of the system with other software applications or
modules implemented as part of the propased system. It is required that the training will stress
hands-on learning. -
3. Goals
The goal is to acquire a simple, user-friendly, sustainable system that provides as much functionality as
possible without extensive customizations. A simple, user-friendly system is one that does not require
users to interact with multiple screens or commands to complete common tasks and can be used by
operators with minimum computer skills. A sustainable system is one that is well documented, requires
little maintenance to operate, utilizes standard relational database software such as Microsoft SQL
2). Functions
» Automatic Renewal
» Automatic Reminders/Notices
s Annual vs Temporary Licenses
e Inspections (weekly, monthly, mid-year, quarterly, yearly)
» Workflow Management of business rules
e Internet customer portal
s Process fees
e Reporting
G. Fire Marshal's Office
1) Functions
e Workflow Management of business rules that tracks permit approvals, inspections/re-
inspections, and manage daily tasks.
Process fees
Internet customer portal
E. Environmental Health
1). Types of Permits/Licenses
Food Service Licenses (New, annually renewable food service establishments, changes
in ownership, to include mobile vendors, temporary events, child care centers, schools)
Spa and Poo! Licenses
Solid Waste Hauler Licenses
2). Functions
Internet customer portal for submission of license applications, complaints, inspection
requests, and tracking status for all
Link to GIS
Tracking of complaints and violations
Permit application data tracking
C. Code Enforcement
1). Case Types (FY 2014-2015: 820)
e Housing
e Building
° DPW
» Health
® Lead Referral
* Investigation
* Police
e Planning
e =Parks
*« Streets
¢ State
e Solid Waste
« Urban Programs
e Wetlands
« Zoning
2). Functions
« Workflow management of business rules that tracks actions, inspections and status of violations
and cases
» Process complex fines, fees and collections
2) Functions
* Permit application data tracking.
« Permit application review
« Workflow management of business rules which routes information to technicians,
plans examiner, inspectors, and other departmental approvals.
e Process Complex fee and fines.
« Inspection Scheduling, tracking and schedule inspections and allow for re-inspections.
° Certificate of Occupancy Issuance and tracking
e Tracking of complaints and violations
* Easy Management of Contractor Licensing Database
e Link to GIS
The project timeline is as follows:
Quote Submittal Date
Date Time/Location
Deacline for Vendor Questions Tuesday, March 1, 2016 12:00 NOON
Answers/Clarifications Posted Thursday, March 17, 2016 12:00 NOON
Thursday, March 31, 2016 3:00 PM
Central Purchasing Dept.
229 Main Street, Nashua NH
Negotiations and Contract award
TBD
TBD
(Gee) THE CITY OF NASHUA the Cate City’
Fiaanctal Serveces
Purchasing Departinent
February 16, 2016
Request for Proposal
Licensing, Permitting, Code Enforcement and Land Management System
RFPO611-033116
