Agenda

©) THE CITY OF NASHUA The Cate City’

Financial Services

Purchasing Department

May 26, 2016
Memo #16-750

TO: MAYOR DONCHESS
FINANCE COMMITTEE

Nashua, New Hampshire
Collection System Operation & Maintenance Plan for Wastewater and Stormwater Drainage Collection Systems

Proposed Project Budget

Exhibit B
Scope of Services, Contract Time, Fee Schedule

plus unemployment, excise, and payroll taxes; and contributions for social security,
employment compensation insurance, retirement benefits, and medical and other group
insurance benefits.

Exhibit B
Scope of Services, Contract Time, Fee Schedule

= Integration with other Citywide programs including Pavement Management, MS4
Compliance, etc.

The Plan will identify what is to be performed and the responsible party for
implementation. The plan will also include any secondary responsibilities that may be
required for proper management.

Task F - Implementation Schedule with Cost Estimates

Exhibit B
Scope of Services, Contract Time, Fee Schedule

OWNER and the CMMS vendor to develop reports that can be provided to field crews and
utility management regularly (monthly or quarterly depending on metrics and quantity of
work to be performed).

Exhibit B
Scope of Services, Contract Time, Fee Schedule

* Corrective maintenance procedures from the point that service request is converted toa
work order and the routing and closing of the work order

¢ Preventative maintenance routing based on asset classification and the OWNER’s range
of assets as well as approval, closure and tracking.

The intent is to create basic work flow that can then be implemented in CMMS to serve as
foundation of the OWNER’s maintenance program.

C.2.2 Prepare inventory data for loading

Exhibit B
Scope of Se vices, Contract Time, Fee Schedule

improve performance and compliance with CMOM requirements. The improvement
plan will identify the specific actions, the anticipated level of effort and a recommend
schedule for each.

The ENGINEER shall meet with the OWNER to review the recommended improvement
plan and the proposed schedule. Appropriate revisions will be made based on the
‘OWNER’s review and comments.

Task C - GIS Update and CMMS Implementation

C.1 GIS Update

Exhibit B
Scope of Services, Contract Time, Fee Schedule

IVA. Collection System Operation: Financing

IVB. Collection System Operation: Hydrogen Sulfide Monitoring and Control
IVC. Collection System Operation: Safety

IVD. Collection System Operation: Emergency Preparedness and Response
VA. Equipment and Collection System Maintenance: Sewer Cleaning

VB. Equipment and Collection System Maintenance: Maintenance R-O-W
VC. Equipment and Collection System Maintenance: Parts Inventory

Exhibit B
Scope of Services, Contract Time, Fee Schedule

= Manhole inspections,

= Logging/reporting procedures,

= Easement/right-of-way maintenance,

m Review ordinances for sewer use, pretreatment, and fats-oil-grease (FOG), and
= Other components of the wastewater collection system.

The specific tasks to complete the Gap Assessment are described below.

B.1.1 Initial Data Collection

Exhibit B
Scope of Services, Contract Time, Fee Schedule

updates, respond to budgetary issues, and correspond as the point of contact for the
project.

A.2 Meetings