Finance Committee — 12/01/2021 Page 5
The Cable Television Advisory Group has decided that it’s probably in the city’s best interest after the lapse of time to go
out for another RFP and at least see what the market conditions bring. So we are currently looking at an RFP.
On December 10*, we will be meeting to finalizing that RFP and issue it to the community. We did give Community
Media Services a letter to that effect but we are asking you that while we are undergoing this process if we could have
permission to pay Community Media Services month to month. It’s about $11,500 a month until the conclusion of that
RFP process and another vendor has been selected. We anticipate that that will be done within this fiscal year.
Alderman Klee
Thank you Mr. Mayor. A couple of questions. First is there’s always a possibility that the current media service would be
able to -that we would be picking them or are they just out of the running? I’m a little confused by that.
Kim Kleiner, Administrative Services Director
We have advised Community Media Group that we would like them to respond to the RFP and if they choose to do so,
they will be valued with the other selection.
Alderman Klee
The $11,500 per month where you have it not to exceed $92,000 — I’m sorry | haven't done the math in my head — but
we’re looking at what seven months, eight months is you’re anticipating it would take to get through all of this?
Kim Kleiner, Administrative Services Director
Yes. So we hope to after December 10‘ meeting finalize the RFP, get it issued immediately, and then continue the
process. We’re really looking at April/May to see a new selection and that new selected vendor would be approved by the
CTAB Committee.
Alderman Klee
Just one more question Mr. Mayor. What is the annual contract for Community Media Service Group that we currently
have?
Kim Kleiner, Administrative Services Director
So currently a normal 12 month year is about $130,000.
Alderman Klee
Okay, thank you.
Kim Kleiner, Administrative Services Director
You're welcome.
Mayor Donchess
Any other questions? Madam Clerk could you please call the roll?
A viva voce roll call was taken which resulted as follows:
Yea: Alderman Klee, Alderman Harriott-Gathright, Alderwoman Kelly,
Alderman Laws, Alderman O’Brien, Mayor Donchess 6
Nay: 0
MOTION CARRIED
From: Kelly Parkinson, Purchasing Manager
