Finance Committee — 12/15/2021 Page 6
John Griffin, CFO
Thank you very much for the comments. Much appreciated.
Mayor Donchess
Anyone else?
A viva voce roll call was taken which resulted as follows:
Yea: Alderman Klee, Alderman Harriott-Gathright, Alderman Laws,
Alderman O’Brien, Mayor Donchess 5
Nay: 0
MOTION CARRIED
From: Kelly Parkinson, Purchasing Manager
Re: Software Subscription for Workday Adaptive Planning in the amount not to exceed $323,780 funded from 71228
Computer Software/Escrow Funds from Information Technology ($299,140) & Escrow Funds from School
($24,640) (Financial Services)
MOTION BY ALDERMAN HARRIOTT-GATHRIGHT TO ACCEPT, PLACE ON FILE AND APPROVE A NEW
THREE YEAR SUBSCRIPTION WITH WORKDAY ADAPTIVE PLANNING FOR 20 LICENSE SEATS AND
THE APPROVAL OF A PROFESSIONAL SERVICES AGREEMENT DURING THE FIRST YEAR TO ASSIST
WITH TRAINING AND IMPLEMENTATION IN AN AMOUNT NOT TO EXCEED $323,780. FUNDING WILL
BE THROUGH DEPARTMENT 126 FINANCIAL SERVICES; FUND: 71228 COMPUTER
SOFTWARE/ESCROW FUNDS FROM INFORMATION TECHNOLOGY ($299,140) AND ESCROW FUNDS
FROM SCHOOL ($24,640), BY ROLL CALL
ON THE QUESTION
John Griffin, CFO
Mr. Mayor — John Griffin, CFO. As you may recall last year, we contracted with Workday Adaptive Planning
which is a subsidiary of Workday to really assist the School Department in some of their challenges with regard
to crafting a budget. So we worked with Dan Donovan and Derek Danielson with Workday and found that they
were able to use the tools associated with Workday Adaptive Planning and create a budget and come out with
the exact numbers that their old traditional way produced.
So this year, we’re looking forward to having this particular solution — the subscription and the license seats
cloud base solution to create the Fiscal 2023 budget and beyond. That’s why we went with the three year
contract. In the first year as was noted, the escrow process we put aside some dollars to pay for the first year
license - $91,500 and as well as the statement of work for the training and other things that are very helpful for
$49,280. Itis a three year contract and the reason for that is so we can enjoy stability in pricing and the
funding will be determined for Fiscals 2024 and 2025 at another date. I’d be happy to answer any questions
that you may have.
Mayor Donchess
Does anybody have any questions, comments?
A viva voce roll call was taken which resulted as follows:
Yea: Alderman Klee, Alderman Harriott-Gathright, Alderman Laws,
