Finance Committee — 12/15/2021 Page 5
December 15, 2021 to May 15, 2022 to complete the work. If you have any questions, I’d be happy to answer
them.
Mayor Donchess
Anyone?
A viva voce roll call was taken which resulted as follows:
Yea: Alderman Klee, Alderman Harriott-Gathright, Alderman Laws,
Alderman O’Brien, Mayor Donchess 5
Nay: 0
MOTION CARRIED
From: Kelly Parkinson, Purchasing Manager
Re: Staffing Services in the amount not to exceed $44,000 funded from 53452 Staffing Services/GOFERR Grant
Funds (Financial Services)
MOTION BY ALDERMAN HARRIOTT-GATHRIGHT TO ACCEPT, PLACE ON FILE AND APPROVE THE
CONTINUATION OF THE ONLINE APPOINTMENT SYSTEM FOR MOTOR VEHICLE REGISTRATION
WITH THE LEDDY GROUP IN AN AMOUNT NOT TO EXCEED $44,000 THROUGH MID-APRIL 2022.
FUNDING WILL BE FROM DEPARTMENT: 126 FINANCIAL SERVICES; FUND: 53452 STAFFING
SERVICES/GOFERR GRANT FUNDS, BY ROLL CALL
ON THE QUESTION
John Griffin, CFO
Good evening Mr. Mayor and members of the Committee. John Griffin, CFO. As you may recall when we
partially opened over a year ago, we recognized that we needed to have an appointment system. Several of
our motor vehicle customers have enjoyed that service. They come in and they’re efficiently seen. When we
put that in place and also offered the walk in service, we needed someone that we refer to as the “motor
vehicle coordinator” to manage the traffic. VWe’re fortunate that we have this individual working with us that has
really grasped that challenge and not only assists the motor vehicle customers that come in but also assists
other residents and business people that are asking questions about where to go throughout the building.
So what we ask for here is we’re continuing to monitor the pandemic and try to do the best we can to keep
people safe. We'd like to continue this service through mid-April. We do have some funding left in what we
refer to as the “GOFFR Fund”. Not the CARES Act Fund but as you may recall, we put some funds in there in
case we needed them. So that’s where the funding source is. The motor vehicle group sees between 150 and
200 customers a day but the lines seem to be managed quite effectively in service not only the 60 to 80
appointment customers but also the walk ins. So | respectfully ask that you approve this tonight. Thank you.
Alderman Klee
Thank you. Today | had the pleasure of witnessing her work. She had a number of people that came in both
for appointments and walk ins. The people that came in and she asked walk ins or appointment and those that
would say that they didn’t have an appointment, you could hear panic in their voices. She’s like don’t worry,
don’t worry. Just go to that line, stand on the green dot. She was so laid back and so —| think she put them at
ease. They’re used to walking in and so on so they didn’t realize we even had appointments. They took note
of it. The next time | have a feeling they will be making appointments to come in. Luckily there were no lines
today. It went very smoothly. | saw people coming in and out right away. | think it’s a worthwhile venture.
