Finance Committee — 10/20/2021 Page 5
is our Risk Master. So | might have them out of order. | apologize. | was speaking just previously about the CSC MESA
Support Services which is the Risk Master.
Mayor Donchess
Well the other is the software maintenance Hyland on this?
Kim Kleiner, Administrative Services Director
That is also up for renewal. That is the $52,663 and that has been approved annually. That one is not in question.
Hyland is our database that we use for a variety of functions, including our accounts payable, all of our invoicing is
through there, all of our document preservation is through that system.
Alderman Klee
Mr. Mayor before we continue could we do a revote on the previous one where we state the amount and then add those
other two years to it?
Mayor Donchess
Yes. Let’s go back to MESA. We switched it. So let’s go to MESA and reread the motion that’s $62,000.
MOTION TO AMEND BY ALDERMAN HARRIOTT-GATHRIGHT TO ACCEPT, PLACE ON FILE AND APPROVE THE
RENEWAL OF THE CSC MESA SUPPORT SERVICES MASTER AGREEMENT WITH COMPUTER SCIENCES
CORPORATION IN AN AMOUNT NOT TO EXCEED $62,732 FOR YEARS ONE, TWO, AND THREE. FUNDING WILL
BE THROUGH DEPARTMENT 122 INFORMATION TECHNOLOGY; FUND: 54407 SOFTWARE MAINTENANCE, BY
ROLL CALL
ON THE QUESTION
Mayor Donchess
We're amending the motion to include the retroactive approval of those two years from five years ago. Years 1 and 2 of
the contract, right? Correct?
Kim Kleiner, Administrative Services Director
That includes it.
Alderman Klee
And each of those would be for $62,732, correct?
Kim Kleiner, Administrative Services Director
No. The yearly amount, and | apologize, my agenda is not the same as yours. The yearly amount for the MESA is
$31,365.92. Is Ms. Parkinson on?
Mayor Donchess
We seem to have more than one version of the agenda here.
Kelly Parkinson, Purchasing Manager
The MESA Risk Master is for two years for $31,365 per year. So that’s for two years. So it’s for $62,732.
Alderman Klee
So year one and two should that we had approved should be $31,365.92?
