Finance Committee - 03/17/2021 Page 5
ON THE QUESTION
Is there anyone here to discuss this particular item?
Mr. Hudson
Mayor | can speak a little bit to it, | wasn’t prepared to. | am not sure who was going to speak to it. But the City
went out to bid for the concessions over at Holman Stadium and there were no bids received. Assistant
Director Andy Patrician contacted some of the vendors who attended the pre-bid meetings; there was no
interest in the agreement. So they reached back out to Mark Dudley who is the current vendor and he had no
interest in doing a three-year contract but showed some interest in a two-year contract so we decided to go
along with that and move forward with a two-year contract for now.
Mayor Donchess
OK. Discussion? Madam Clerk, could you please call the roll?
A viva voce roll call was taken which resulted as follows:
Yea: Alderman Klee, Alderwoman Lu, Alderman Harriott-Gathright,
Alderwoman Kelly, Alderman Laws, Alderman O’Brien, Mayor Donchess 7
Nay: 0
MOTION CARRIED
From: Kelly Parkinson, Purchasing Manager
Re: 2021 Paving Program: Residential Roadways in the amount of $4,585,195 funded from Account
Paving Trust/Paving Bond
MOTION BY ALDERMAN HARRIOTT-GATHRIGHT TO ACCEPT, PLACE ON FILE, AND AWARD THE
CONSTRUCTION CONTRACT FOR THE 2021 PAVING PROGRAM — RESIDENTIAL ROADWAYS TO
SUNSHINE PAVING CORPORATION OF HUDSON, NH, IN THE AMOUNT OF $4,585,195. FUNDING WILL
BE THROUGH DEPARTMENT: 160 ADMIN/ENGINEERING; FUND: BOND; ACTIVITY: PAVING;
DEPARTMENT 161 STREETS; FUND: TRUST; ACCOUNT CLASSIFICATION: 81 CAPITAL
IMPROVEMENTS; DEPARTMENT 169 WASTEWATER; FUND: BOND; ACTIVITY: SEWER REHAB, BY
ROLL CALL.
ON THE QUESTION
Mayor Donchess
Mr. Hudson?
Mr. Hudson
Thank you Mr. Mayor. So this is our annual paving program. We've elected, again, to split the total paving into
two separate contracts. This is the first one which is on residential roads. And it is about 15 % miles that is
anticipated to be done under the contract. The contract includes repaving as well as ancillary improvements
including replacing broken sewer drain castings, to making adjustments and improvements to ADA ramps,
reconstructing driveway transitions and those sorts of things.
We put this out to bid and received 5 bids. Sunshine Paving is the apparent low bidder. They did both of our
paving contracts last and did an excellent job so we are comfortable awarding them this work.
