City of Nashua
Purchasing Department
Administrative Services Division (603) 589-3330
229 Main Street - Nashua, NH 03060 Fax (603) 594-3233
April 29, 2021
Memo #21-112
TO: Mayor Donchess
Finance Committee
SUBJECT: Nashua Police Department HVAC Repair Project in the amount of $3,601,767 funded from
accounts 81200 Buildings & Improvements
Please see attached communications from Karen Smith, Buisiness Office Manager, dated April 29, 2021 for project
specific details related to this purchase. Below please find a summary of the purchase approval request:
Item: NPD HVAC Repairs and System Upgrade Project
Value: $3,601,767
Vendor: Turnstone Corporation of Milford NH
Department: 150 Police Department
Source Fund: 81200 Buildings & Improvements
Ordinance: Pursuant to § 5-78 Major purchases (greater than $10,000) A. All supplies and contractual
services, except as otherwise provided herein, when the estimated cost thereof shall
exceed $10,000 shall be purchased by formal, written contract from the lowest responsible
bidder, after due notice inviting bids.
A competitive bidding RFP for this project was issued on 1/7/2021 where only one bid was received from which
was rejected due to non-conformance with RFP required documentation. A second competitive bidding RFP for
this project was issued on 2/15/2021 and the following bids were received:
Vendor Location Amount Note
Final pricing was reduced by unnecessary
Turnstone Corporation Milford, NH $3,614,287 line items removed from the final quote
Meridian Construction Gilford, NH $3,720,018
North Branch Construction | Concord, NH $3,799,990
Martini & Northern Newfields, NH | $4,030,050 | Bid withdrawn due to lack of
subcontractor availability
We recommend this bid to be awarded to the lowest total cost vendor who met the RFP specified requirements.
The Nashua Police Department, and the Purchasing Department respectfully request your approval of this
contract.
Regards,
Kelly Parkinson
Purchasing Manager
Ce: K Smith , D Mederos
