Finance Committee - 06/05/2019 Page 2
Alderman Caron
| think this is great. | think you are really moving along with this project and | think this is a great service to the
Health Department. So thank you, kudos to you and your staff for working on this project.
Ms. Bagley
Thank you.
MOTION CARRIED
From: Dan Kooken, Purchasing Manager
Re: HVAC Systems Upgrade for Server Room
MOTION BY ALDERMAN O’BRIEN TO ACCEPT, PLACE ON FILE AND AWARD THE CONTRACT TO
PALMER AND SICARD IN THE AMOUNT OF 47,625. SOURCE OF FUNDING IS DEPARTMENT 129, CITY
BUILDINGS; BUILDING TRUST FUND
ON THE QUESTION
Mayor Donchess
And | believe Mr. Codagnone is here to represent the Department with respect to this item; the Department
being the IT Department.
Bruce Codagnone, IT Division Director
Yes for the record I’m Bruce Codagnone and just to give you a little background on this, over the last year
we've had several heat waves. All of our computer equipment is housed here in City Hall. We had our AC unit
that cools off the server room couldn’t keep up with the demand. Essentially if any of this computer equipment
gets too hot, it will be begin to fail. We were getting to a critical stage last year where we almost had to shut
everything down; which would mean just shut down all the applications that run the City which would really be
devastating. | actually ran out to Lowes and bought two stand-alone AC units just so that we could cool the
room down to 85 degree to get us through the heat wave. Obviously in the past 6, 7 or 8 months it has been
relatively cool: it is winter and we’ve got a cool spring. But we are entering into now a critical phase. We need
to get this moving, get the vendor to schedule it so that we can get it in place.
Alderman Klee
Yes thank you and | appreciate the heat unit, | worked in an IT Department when | worked for the Department
of Veteran’s Affairs. But how long is this going to take for them to get it in?
Mr. Codagnone
It is going to take a while; they have to change all the duct to work. They bring in a crane to drop the
equipment up on the roof. We are going to have a redundant systems in case there is a failure, that means we
switch over.
Alderman Klee
Follow up? So this will be, it won’t be working with the other one, it will work in case the other one ...?
