Finance Committee - 07/31/2019 Page 2
Kim Kleiner, Director Administrative Services
Good evening Mr. Mayor, Members of the Committee. | am Kim Kleiner, Administrative Services Director. So
back in April when we came to the Board of Aldermen and presented the Assessing Improvement Plan we
actually talked about this upgrade but we talked about having it in 2020. What we said at that time was that we
were going to work this summer on transferring our abatements and some other data from our old Admin
System to the current AssessPro System; that’s why we weren’t going to do the upgrade. That has changed.
So what we found when we were converting the Admin data was that there aren’t enough fields in our current
software to transfer it correctly. So we started to investigate in more depth the upgrade.
What we have found is that the upgrade will work very nicely with transferring over that data from Admins and
the increased functionality in the new upgrade is going to create efficiencies within the Assessing Department.
So | included those upgrades and those features. | am happy to answer any questions about them. | will tell
you that last week Patriot came in and gave the full assessing staff a demo, walked us through it. There will be
extensive training for all of our staff on the new system; that is part of the contract. A bit of good news, while
they were in giving us the demo they were working with us on the archive pro which is the software that we
purchased to put property cards on-line as is. So they were here and they came back yesterday and worked
with us again and as of today you can go on the City Website and you can look at property cards on-line for
every property; so that’s just a bit of news.
Mayor Donchess
And print them out correct.
Ms. Kleiner
And you can print them at home.
Mayor Donchess
We have had a little focus on property cards so this will enable people to gain immediate access to everything,
right?
Ms. Kleiner
Correct.
Mayor Donchess
Alright, so any discussions or questions?
Alderman Klee
Thank you actually | don’t have so much of a question you have answered my question, | was going to ask if
this was going to help with the on-line at home and so on. This is great, this is great news and thank you so
much Kim for doing this. | appreciate this thank you.
Mayor Donchess
And this started just today right, today was the first day, today was Day 1.
Ms. Kleiner
Today was Day 1 of the property cards on-line. | think of the important things that we’ve really noticed with this
is that there are so many updated tables and fields and note sections that are going to allow our assessors to
