Finance Committee - 08/14/2019 Page 6
From: Dan Kooken, Purchasing Manager
Re: The Sanborn Mapping Co. Change Order 1 — Orthoimagery and Photogrammetric Mapping
Project — Phase 2
MOTION BY ALDERWOMAN KELLY TO ACCEPT, PLACE ON FILE AND, CONTINGENT UPON BOARD
OF ALDERMEN APPROVAL, APPROVE CHANGE ORDER #1 TO THE CONTRACT WITH THE SANBORN
MAPPING CO., IN THE AMOUNT OF $135,551. SOURCE OF FUNDING IS DEPARTMENT 134 GIS;
($41,951); DEPARTMENT 168, SOLID WASTE ($15,600); AND, DEPARTMENT 169 WASTEWATER
($78,000)
ON THE QUESTION
Peter Kohalmi, Deputy City Engineer
Good Evening my name is Pete Kohalmi, | am the Deputy City Engineer. This project is an update to our
geographic information system. GIS is essentially, it’s like a Smart Map, it’s a digital map. It’s not like looking
a paper map. It is a map on a computer that is interactive. You can touch and pick features. You can click on
a pipe or a catch basin and it'll bring up information about it. It hasn’t been updated in 20 years. We do doa
flyover every couple of years. We have a pilot who specializes in mapping and they will fly over and we get
digital pictures to update the pictures. But the actual information in the GIS System hasn’t been updated in 20
years. So there are structures missing, there are pieces of infrastructure that are not shown or pieces of
infrastructure that shown and not there anymore. Things like tree lines, catch basins, even new streets; they
may not be shown on our GIS System and it is an extremely powerful tool. GIS is used by every Department
in the City. So we are looking to finally update our GIS System after 20 years.
Alderman O’Brien
Just a comment, coming from the Fire Department roots, we have used that and particularly in the example of
an auto or severe accident with fluid spills that can get into the water supply. The particular mapping that you
are looking at, you know, is that connected or not. Gone is sometimes it is a little decal over that storm drain
that tells you it goes to a freshwater supply so it’s good to have the GIS capability that’s in some of the
apparatus right now; so fantastic yes.
MOTION CARRIED
From: Dan Kooken, Purchasing Manager
Re: Purchase of One (1) Ford F350 4x4 Truck with Plow
MOTION BY ALDERWOMAN KELLY TO ACCEPT, PLACE ON FILE AND AWARD THE CONTRACT TO
MHQ IN THE AMOUNT OF $41,517. FUNDS ARE AVAILABLE IN DEPARTMENT 177, PARKS &
RECREATION; CERF
ON THE QUESTION
Mayor Donchess
So our Fleet Manager is here, if you have any questions. | don’t know, this is pretty self-explanatory | think.
Any comments or questions?
MOTION CARRIED
