Finance Committee - 09/04/2019 Page 3
Alderman Klee
Ok thank you very much.
MOTION CARRIED
From: Dan Kooken, Purchasing Manager
Re: Low Floor Cutaway Van
MOTION BY ALDERMAN O’BRIEN TO ACCEPT, PLACE ON FILE AND AWARD THE CONTRACT TO
NEW ENGLAND WHEELS IN THE AMOUNT OF $123,894. FUNDS ARE AVAILABLE IN DEPARTMENT
181, COMMUNITY DEVELOPMENT; TRANSIT GRANTS; CERF
MOTION CARRIED
From: Dan Kooken, Purchasing Manager
Re: City Hall Front Door Renovations
MOTION BY ALDERMAN O’BRIEN TO ACCEPT, PLACE ON FILE AND AWARD THE
CONTRACT TO NORTHPOINT CONSTRUCTION MANAGEMENT IN THE AMOUNT OF $27,169.
SOURCE OF FUNDING IS DEPARTMENT 129, BUILDING DEPARTMENT; BUILDING TRUST FUND
ON THE QUESTION
Mayor Donchess
And Ms. Kleiner is here to discuss this.
Kim Kleiner, Administrative Services Director
So we apologize; on July 24" we actually brought this item to Infrastructure where we talked about it at some
length, we included that presentation with your packet so that you could review that. At that time it fell just
below the threshold to bring it to finance. It came at $24,869. Since then we have realized that we need a
change order. One of the latches for the door actually needs a second latch in order for the doors to both open
when you get the signal, the electronic signal which Risk will have control of. So we didn’t want to have to
have a crash bar or some sort of lever on that second door, so we are going to put an electronic latch on that
one as well. That’s an extra $2,300.00. So what we decided to do was to bring the entire thing to you this
evening since now the price of the entire project is over $25,000.00. Now it comes it at $27,169.00 but still the
same importance follows from the original project. This is going to make City Hall much more welcoming,
much more accessible, much more secure. So all the same factors that we discussed at Infrastructure still
exist except it will be even better with that second locking, interlocking mechanism. So | am happy to answer
any questions.
Alderman Klee
Thank you. When you are talking about the second latch, you said Risk would have control of that. Does that
mean that that door is not going to open or it will just be the single door that will open or will both doors open?
Ms. Kleiner
Both doors will unlock and we hope to have Risk have control of that. Right now we have a system which you
are all aware of at the backdoor and the doors unlock in the morning. That’s run by our Building Department
and they work very closely with our IT Department on that access. And then some of us have cards access
that we can access on a small keypad. You won’t have the keypad at the front door, but you will have that
same unlocking system so that at 7:30, | think we have set it for 7:30 now for the backdoor, it will automatically
unlock.
