Finance Committee - 12/5/2018 Page 6
Alderman Laws
That’s the information that | was looking for, thank you.
MOTION CARRIED
From: Dan Kooken, Purchasing Manager
Re: Change Order #5 — Northeast Earth Mechanics, Inc. (Value: $83,392)
MOTION BY ALDERWOMAN KELLY TO ACCEPT, PLACE ON FILE AND AUTHORIZE CHANGE ORDER
#5 TO THE CONTRACT WITH NORTHEAST EARTH MECHANICS, INC., IN THE AMOUNT OF $83,392.
SOURCE OF FUNDING IS DEPARTMENT 168 , SOLID WASTE; SOIL WALL BOND
MOTION CARRIED
From: Dan Kooken, Purchasing Manager
Re: 2018 Sewer Replacement — Harvard Street - Change Order 2 (Value: $440,037)
MOTION BY ALDERWOMAN KELLY TO ACCEPT, PLACE ON FILE AND AUTHORIZE CHANGE ORDER
#2 TO THE CONTRACT WITH NORTHEAST EARTH MECHANICS, INC., IN THE AMOUNT OF $440,037.
FUNDS ARE AVAILABLE IN DEPARTMENT 169, WASTEWATER; SEWER REHAB BOND
ON THE QUESTION
Mayor Donchess
This is an interesting story so maybe you should come up and tell it, interesting and sad story.
Amy Gill, Senior Staff Engineer
Senior Staff Engineer, and | am representing the Engineering Department tonight. So it is an interesting story
as you are aware we have many sewers in the City, 330 miles, many of which are old. In June we awarded a
contract through a bidding process to Northeast Earth Mechanics, and | agree it is a difficult contract name to
state and they won the bid to replace sewer on Harvard Street, that was in June. That project was delayed
somewhat due to utility work that had to be completed prior to the sewer being constructed. While we were
waiting for that project to start another sewer on Chase Street failed, causing sewer backups to the residents,
that was about the end of September.
At that time we had exhausted our sewer rehabilitation funds and when we did the work at Chase Street to
begin, we had a contractor on board already to do Harvard Street that had won through a bidding process and
we gave them the change order to do the work. To make those funds available, we reduced the work from
Harvard Street to put in for Chase Street. Chase Street is under construction now and now that the funding is
available we are just going to replace those items to Harvard Street so they can complete that work as well at
another failing sewer.
So unfortunately the timing of the failure, Chase Street was on this year’s sewer rehab project to do which we
are bidding at the end of this month. However, the sewer beat us to the bidding process go get done.
Mayor Donchess
So this being in Crown Hill, Alderwoman Caron is probably hearing about this.
Ms. Gill
That is correct, that is correct. And there is a lot of work on sewers in the Crown Hill area.
