Finance Committee Page 3
January 18, 2017
MOTION CARRIED
From: Dan Kooken, Purchasing Manager
Re: Purchase and Installation of Scoreboard and Sound System for Holman Stadium (Value $173,326)
MOTION BY ALDERMAN SIEGEL TO ACCEPT, PLACE ON FILE AND AUTHORIZE THE PURCHASE
FROM SCOREBOARD ENTERPRISES, INC. IN THE AMOUNT OF $173,326. FUNDS ARE AVAILABLE IN
DEPARTMENT 177, PARKS AND RECREATION; SPECIAL REVENUE FUND
Mr. Caggiano
The scoreboard at Holman is in pretty dire need of replacement. The renovations that were done in 2000 —
2001 when the skyboxes were added, they kept the original message center and they put a new face on the
scoreboard and they installed components called drivers and these drivers were supposed to update it and it
did. It's lasted another 15 years. The video board went out about 4 years ago and repairing it is impossible
unless we spent more money than the new one is worth. It just doesn’t work anymore and it was a very
antiquated message center. The sound system in the stadium goes back to the late 90’s. At the time it was a
very nice system, it was a Bose sound system. It’s degraded to the point where it’s only operating on one
speaker. It’s kind of a very poor quality sound right now. We had it evaluated two years ago from a firm in
Cambridge and they said it needed to be replaced. They gave me a price for just the sound system of
$100,000 and we held off because we didn’t have it. When the Silver Knights came into existence we set up a
fund so all of the proceeds from the activities of the stadium go into the special revenue fund so we know when
things like this come up we are going to have a source that isn’t going to impact the Parks & Rec budget or the
operating budget. We also have a cell tower fund there as well that generates a little bit of revenue every year
and that’s good to have in case a freezer goes down or something. You are going to get a very high quality
scoreboard to replace what is there. Everything is included; the sound system is actually going to be a better
benefit because it’s directional. Currently | believe there are 10 or 12 speakers that use to play at the stadium
and they were forcing the sound down onto the people. This direction system is in the scoreboard right below
it and it will reduce the spillage and it will be a better environment so if you have that seat that’s right
underneath it there won’t be a speaker over your head. The video board will have the ability to play pre-
recorded videos, player profiles, service messages that we can put on during the 4"" of July. We might even be
able to do movies in the outfield. We can also upgrade it to include live action film but that would require a
production team so | didn’t feel the cost was justified. The company is a family fun company that’s been in
existence for over 40 years. What’s good about this is that it’s a Daktronics and parts are readily available.
Right now when our system goes down | have to call Springfield and they are the only ones that can work on it
because they have the territorial rights and we are at their will.
Alderman Clemons
Personally | am excited about this as a fan of the Silver Knights and the stadium and | think it might help attract
tournaments. | think it’s worth every dime and I’m happy to hear that it could be upgraded in the future to live
stuff as well.
Alderman Caron
| think this is a great idea. Is this going to be ready for the high school baseball season this year?
Mr. Caggiano
Yes, once the PO’s are cut there is a 6 to 8 week lead time and all of the work is above ground other than
running the fiber optic cable which there is already a conduit from the press box to the scoreboard. I’d prefer to
do it when the ground is hard because it will involve a crane.
Alderman Caron
The floor microphones, is that for the field?
