Finance Committee - 7/5/2017 Page 2
Alderman Wilshire
This would just be for people that have direct deposit?
Bruce Codagnone
No. You can do it. You wouldn’t do it with your paycheck but you’d be able to get the paystub on line anytime
you want. If you were getting a paycheck, a physical check to cash, you could still look up on line and get your
pay stub at any given point in time, any previous paystub, and also your W2s. You just can’t print your own
paycheck.
Alderman Wilshire
Correct | understand that. It would be nice if you could. So right everybody is getting a stub whether they have
direct deposit or a live check.
Bruce Codagnone
Right.
Alderman Wilshire
So you're trying to do away with all those extra envelopes. All companies are going that route. | think it makes
a lot of sense to do that.
Bruce Codagnone
What we have right now is with our current employees self-service through the Lawson application it will give
you some of that information but not in a check format and not in a legitimate paystub type format. With the
MHC software, it gives you in a format that the bank will accept as a copy of your paystub.
Alderman Wilshire
Thank you.
Alderman Cookson
Thank you. I’m just trying to figure this out. | had asked the question earlier through Purchasing Manager
Kooken. | copied you Mayor on the correspondence. It was this sounds like a nice to have versus a need to
have. Mr. Codagnone has provided me a response to that question and very similar to your response that you
just expressed just now.
I’m just trying to work out the math. | think what you said just now was that it costs about $10,000 a year to do
this process with the printers but we haven't figured out man hours and time like that. Just extra expense,
printers, toner - $10,000. Is that correct?
Bruce Codagnone
Really just that the toner and the maintenance on the current printers is $10,000. There’s additional costs in
the paper. We don’t have the cost right now for the paper to do the paystubs. The other cost is replacing
those printers every two or three years. That’s $2,000 to $4,000. $4,000 for two of them.
Alderman Cookson
So $15,000 annually?
