(30th) day prior to adoption or updating, for advisory Local Franchising Authority review and
consultation.
It is the sole responsibility of the Contractor {o ascertain and establish rules, procedures and
guidelines appropriate for the use of facilities, equipment and training consistent with this contract,
subject to providing the City with reasonable advance opportunity for consultation on same. The
Contractor may amcnd these rules, procedures and guidelines as the need may arise.
The Contractor shall provide to City a copy of its policies and procedures, and shall provide to
City any proposed changes to the policies and procedures that require Board approval at least ten
(16) days prior to the date the proposed changes are to be approved by the Board of Directors.
SECTION 8. OWNERSHIP OF PROPERTY.
A.
Contractor shall nolify Contract Manager in writing within five (5) calendar days of its reccipt of
any durable property purchased with contract funds to cnable the City to identify and record such
property as fixed assets of the City, or as such asset classifications as appropriate. The Contractor
shall:
I maintain custody and control over all property provided by the City;
2.maintain detailed property records; and
3.provide assistance with PEG program staff to perform an annual physical inventory of shared
equipment, Contractor shall provide an annual inventory of any non-city owned equipment,
including funding sources and/or donors.
Any property purchased hereunder using contract funds shall be property of the City.
Contractor shall notify the Contract Manager in writing not later than twenty-four (24) hours
following any loss of or damage to City facilities or equipment. Contractor shall seck to recover
from partics responsible for such loss or damage, and shall inform the Contract Manager in writing
of status of the Contractor’s efforts not later than the tenth (10th) calendar day following the date
of initial notice of such loss or damage. Contractor shall provide progress reports on its efforts to
seek remuneration for such loss or damage to the Contract Manager once every thirty (30) calendar
days thereafter, continuing for such duration as the Contract Manager believes ts appropriate.
SECTION 9. CITY AUDIT AND INSPECTION.
The Contractor agrees that authorized representatives of the City shall have access to, and the right
to audit, examine, or reproduce, any and all records or documents of the Contractor related to the
contractor’s performance under this contract. Upon termination of this contract, the Contractor shall
provide the originals of all such records to the City’s Contract Manager, and shall retain copies of
such records as required by law. The Contractor shall refund the City for any unauthorized uses of
Operating Funds or Capital Equipment Funding disclosed by an audit., The City reserves whatever
lawful rights it has to participate in and or otherwise pursuc com tion or damages payments in
connection with the foregomg. | :
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