Board of Aldermen 02-08-2022 Page 6
marked public by assessing staff and they’re interface is installed, it would actually be linked to our city website. That link
would bring them into a public version of the docuware system.
Alderman Cathey
Okay, great. Thank you. | appreciate it.
Steve Bolton, Corporation Counsel
May | correct something that was just said?
President Wilshire
Attorney Bolton.
Steve Bolton, Corporation Counsel
The Legal Department will not be going through 29,000 copies.
Alderman Cathey
Thank you.
Alderman O’Brien
Thank you Madam President. | don’t know through you to the Legal or to Kim, whoever is best to answer this. This is
very concerning. Is this being referred to any other agency for further investigation?
Kim Kleiner, Administrative Services Director
Yes it has been reported to the Nashua Police Department.
Alderman O’Brien
Thank you.
Alderman Sullivan
Thank you Madam President. Question for Director Kleiner. You had mentioned that the documents were on a private or
in private status? Is that with the city or is that with the company that has done the scanning? Where do those
documents sit right now currently?
Kim Kleiner, Administrative Services Director
Great question. They sit on the docuware cloud. When | say “in private status’, that’s a setting on the document that
doesn't allow them to be accessed if we did have the public interface. So it’s a marking and an indication on the
document and when assessing staff go in and review it, they will remove that flag which makes it then a public document.
Alderman Sullivan
Thank you. Follow up please.
President Wilshire
Thank you Madam President.
Alderman Sullivan
With regard to the letter, | just skimmed it seeing it just got it this evening and as far as it’s been sent to the Nashua Police
Department, at what point do we get involved here and understanding either both sides of the story or see what’s going
on. | underlined the word “thinking” a few times in the letter which maybe that is not clear by the person that wrote it or
