Finance Committee

Contractor with access to City of Nashua records in a reasonable time and manner and to
schedule items that require action by the Board of Public Works and Finance Committee
in a timely manner. The City of Nashua and Independent Contractor also agree to attend
all meetings called by the City of Nashua or Independent Contractor to discuss the work
under the Contract, and that Independent Contractor may elect to conduct and record such
meetings and shall later distribute prepared minutes of the meeting to the City of Nashua.

assigned by Independent Contractor to perform work under this contract. Approved key
personnel shall not be taken off of the project by Independent Contractor without the
prior written approval of the City of Nashua, except in the event of termination of
employment. Independent Contractor shall, if requested to do so by the City of Nashua,
remove from the job any personnel whom the City of Nashua determines to be
incompetent, dishonest, or uncooperative.

1,

General Terms and Conditions

DEFINITIONS Unless otherwise required by the context, "Independent Contractor”, and its
successors, transferees and assignees (together “Independent Contractor”) includes any of
the Independent Contractor's consultants, sub consultants, contractors, and subcontractors

aA wh FF ON

oS

10.
11,
12.
13.
14.
15.
16.
17,
18.
19,
20.
21.
22.
23.
24,
25.
26,
27,
28,
29,
30.
31.

EXHIBIT A
TABLE OF CONTENTS
GENERAL CONDITIONS
DEFINITIONS
INDEPENDENT CONTRACTOR STATUS
STANDARD OF CARE
City oF NASHUA REPRESENTATIVE
CHANGES TO SCOPE OF WORK
Ciry OF NASHUA COOPERATION

DiSCOVERY OF CONFLICTS, ERRORS, OMISSIONS, AMBIGUITIES, OR
DISCREPANCIES

AG 4 of3

In addition, and to facilitate the proper and timely payment of applications, the City of Nashua requires
that all submitted invoices contain a valid PURCHASE ORDER NUMBER.

The City of Nashua will pay for work satisfactorily completed and accurately invoiced by Independent
Contractor within thirty (30) days from the time of approval by the City of Nashua.

5. EFFECTIVE DATE OF CONTRACT. This contract shall become effective upon the date of execution by
the City of Nashua.

written change order or the fully executed City of Nashua Purchase Order shall control over the terms of
the Proposal.

2. WORK TO BE PERFORMED Except as otherwise provided in this contract, Independent Contractor shall furnish
all services, equipment, and materials and shall perform all operations necessary and required to carry out and
perform in accordance with the terms and conditions of the contract the work described.

DESCRIPTION OF WORK:
Installation of the following Pavement Markings

CONTRACT FOR INDEPENDENT CONTRACTOR

CITY OF NASHUA PAVEMENT MARKINGS PROGRAM
IFB0662-060520

A. CONTRACT BETWEEN

THE CITY OF NASHUA, 229 MAIN STREET, CITY HALL, NASHUA, NH 03060
AND

HI-WAY SAFETY SYSTEMS, INC.
and its successors, transferees and assignees (together “Independent Contractor”)
NAME AND TITLE OF INDEPENDENT CONTRACTOR

9 ROCKVIEW WAY, ROCKLAND, MA 02370
ADDRESS OF INDEPENDENT CONTRACTOR

To:

From:

RE:

A. Motion:

Discussion:

City of Nashua, Public Works Division

Board of Public Works Meeting Date: June 25, 2020

Jon Ibarra, Superintendent
Street Department

FY20 Pavement Markings Contract

To approve the award of the FY20 Pavement Markings contract to Hi-Way Safety
Systems, Inc. of Rockland, MA in the amount of $248,570. Funding for this
contract is through Department 161: Streets; Fund: General and Prior Year
Escrow; Account Classification: 54 — Other Services.

3) THE CITY OF NASHUA eee

Finanetal Services

Purchasing Department

June 11, 2020
Memo #20-113

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: FY20 PAVEMENT MARKINGS CONTRACT (VALUE: $248,750)
DEPARTMENT: 161 STREETS; FUND: GENERAL $100,000 AND PRIOR YEAR
ESCROW $148,750

Please see the attached communication from Jon Ibarra, Superintendent Street Department dated June
25, 2020 for information related to this purchase.