Finance Committee

Obligations or liabilities to the City, the Contractor, or any other party (whether or not
a party to this Agreement) pertaining to any matter resulting from this Agreement.
Contractor agrees to include the above clause in each subcontract financed in whole
or in part with FTA assistance. It is further agreed that the clause shall not be
modified, except to identify the subcontractor who will be subject to its provisions.

5. Program Fraud and False or Fraudulent Statements or Related Acts

13.FEDERAL CLAUSES

1. Energy Conservation

Contractor shall comply with mandatory standards and policies relating to energy
efficiency, stated in the state energy conservation plan issued in compliance with the
Energy Policy & Conservation Act.

2. Access to Records and Reports

1.

this regard, except when necessary to carry out the efficient and effective work of the
City.

8. TERMINATION

The City, or the Contractor, may terminate this Agreement, without cause, upon thirty (30)
days written notice to the other party. The City may terminate this Agreement, with cause,
upon seven (7) days written notice to Contractor. The Contractor will be paid a prorated
amount for all Services performed up to the termination date.

9. INDEMNIFICATION

responsible for filing updated certificates of insurance with the City of Nashua's Risk
Management Department during the life of the contract.

¢ All deductibles and self-insured retentions shall be fully disclosed in the
certificate(s) of insurance.

¢ If aggregate limits of less than $2,000,000 are imposed on bodily injury and
property damage, Contractor must maintain umbrella liability insurance of at least
$1,000,000. All aggregates must be fully disclosed on the required certificate of
insurance.

The City will make no payments until the invoice has been submitted and
approved. The City does not pay interest or late fees.

5. INSURANCE COVERAGE

Contractor shall carry and maintain in effect during the performance of services under
this contract:

¢ General Liability insurance in the amount of $1,000,000 per occurrence;
$2,000,000 aggregate:

¢ $1,000,000 Combined Single Limit Automobile Liability;

¢« And Workers' Compensation Coverage in compliance with the State of New
Hampshire statutes, $100,000/$500,000/$100,000.

City of Nashua
Independent Contractor Agreement

. Community Development 589-3095
City of Nashua Planning and Zoning 589-3090

. soe Building Safety 589-3080
Community Development Division Code Enforcement 589-3100
City Hall, 229 Main Street, PO Box 2019 Cee egratns mission ebeaine
Nashua, New Hampshire 03061-2019 Transportation 880-0100
www.nashuanh.gov FAX 589-3119

Date: May 3, 2021

To: Jim Donchess, Mayor
From: Camille Pattison, Transit Administrator

Re: Finance Committee —Nashua Transit System Cleaning Services

Jim Donchess
Mayor e City of Nashua

To: Board of Aldermen

From: Mayor Jim Donchess

Date: May 12, 2021

Re: Multi-Year Contract Award — Nashua Transit Center & Transit Administration Building
Cleaning

Pursuant to NRO: § 5-74/B: A contract that extends from the current fiscal year into succeeding

fiscal year(s) in which no funds have been appropriated nor otherwise designated for this purpose
shall be approved by the full Board of Aldermen before the contract shall become binding on the

City.

City of Nashua

Purchasing Department
Administrative Services Division (603) 589-3330
229 Main Street - Nashua, NH 03060 Fax (603) 594-3233

May 12, 2021
Memo #21-120

TO: Mayor Donchess
Finance Committee

SUBJECT: Cleaning Services in the amount of $46,800 funded from accounts 54200 Janitorial
Services

Address for giving notices to OWNER: Address for giving notices to CONTRACTOR:

Division of Community Development
Sarah Marchant, AICP D.L King & Associates, LLC
229 Main Street
P.O. Box 2019
Nashua, NH 03061

IN WITNESS WHEREOF, OWNER and CONTRACTOR have signed this Agreement in triplicate. One counterpart
each has been delivered to OWNER, CONTRACTOR and ENGINEER. All portions of the Contract Documents have
been signed, initialed or identified by OWNER and CONTRACTOR or identified by ENGINEER on their behalf.