Finance Committee

within 10 days of receipt of invoice. The City shall pay the undisputed portion of the invoice as
specified above.

&, ERFECTIVE DATE OF CONTRACT. This contract shall not become effective until and unless
approved by the City of Nashua.

6. Notices. All notices, requests, or approvals required or permitted to be given under this
contract shall be in writing, shall be sent by hand delivery, overnight carrier, or by United States
mail, postage prepaid, and registered or certified, and shall be addressed to:

2. WorK TO BE PERFORMED Except as otherwise provided in this contract, Service Provider
shall furnish all services, equipment, and materials and shall perform all operations necessary
and required to carry out and perform in accordance with the terms and conditions of the contract
the work described and attached hereio as Scopes of Work.

CONTRACT FOR PROFESSIONAL SERVICES

PROFESSIONAL SERVICES CONTRACT FoR
Nashua Police Station HVAC Assessment

A CONTRACT BETWEEN

THE City oF NASHUA, 229 MAIN STREET, NASHUA, NH 03061-2019

AND

SMRT ARCHITECTS AND ENGINEERS

NAME AND TITLE OF SERVICE PROVIDER
WITH A PRINCIPAL ADDRESS AT

200 BRICKSTONE SQUARE, SUITE 303, ANDOVER, MA 01810
ADDRESS OF SERVICE PROVIDER

NASHUA POLICE
DEPARTMENT Date: 27 September 2048

intradepartmental Communication

To: Dan Kooken, Purchasing Manager
From: Karen A. Smith, Business Manager

Subject: Nashua Police Department HVAC Assessment

The Nashua Police Deparirnent is seeking ine professional services of SMRT to assess the HVAC system
and to assist NPD in identifying the scope of our current HVAC project and expand on the information we
know as listed below:

) THE CITY OF NASHUA

Financial Services

"The Gate City"

Purchasing Department

September 27, 2018
Memo #19-075

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: NPD HVAC ENGINEERING STUDY (VALUE: $19,600)
DEPARTMENT: 150 NASHUA POLICE DEPARTMENT; FUND: CITY BUILDINGS
TRUST

Please see the attached communication dated September 27, 2018 from Karen A. Smith, Business
Manager for the information related to this purchase.

§ 5-83. Professional services.

From: Dan Kooken, Purchasing Manager
Re: WWTF Door Upgrades Project (Value: $136,155); Department: 169 Wastewater; Fund: Wastewater

From: Dan Kooken, Purchasing Manager
Re: Winter Road Salt (Value: $455,000); Department: 161 Street; Fund: General

UNFINISHED BUSINESS — None

NEW BUSINESS — None

RECORD OF EXPENDITURES

GENERAL DISCUSSION

PUBLIC COMMENT

REMARKS BY THE ALDERMEN

NON-PUBLIC SESSION

Request for Non-Public Session with Corporation Counsel

ADJOURNMENT

FINANCE COMMITTEE
OCTOBER 3, 2018

7:00 PM Aldermanic Chamber

ROLL CALL

PUBLIC COMMENT

COMMUNICATIONS

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Dan Kooken, Purchasing Manager
NPD HVAC Engineering Study (Value: $19,600); Department: 150 Nashua Police Department
Fund: City Buildings Trust

Finance Committee - 10/03/2018 Page 8

REMARKS BY THE ALDERMEN

Chairman O’Brien

| would like to remind the Aldermen and to the public that we are going to go in, immediately after adjournment,
we are going to go into a non-pubic session. What will happen at that particular time, the cameras will go off
and everything, so we will take a brief break at the end of that.

NON-PUBLIC SESSION

Finance Committee - 10/03/2018 Page 7

From: Dan Kooken, Purchasing Manager
Re: WW TF Door Upgrades Project (Value: $136,155)

MOTION BY ALDERWOMAN KELLY TO ACCEPT, PLACE ON FILE AND AWARD THE CONTRACT TO
PAXOR CONSTRUCTION IN THE AMOUNT OF $136,155. FUNDS ARE AVAILABLE IN DEPARTMENT
169, WASTEWATER

ON THE QUESTION

Alderman Caron

Yes thank you. How long is it going to take them to do all these doors?

Mr. Boucher

Finance Committee - 10/03/2018 Page 6

From: Dan Kooken, Purchasing Manager
Re: Contract for Scrap Metal Recycling (Value: $0)

MOTION BY ALDERWOMAN KELLY TO ACCEPT, PLACE ON FILE AND AWARD THE CONTRACT TO
EXCEL RECYCLING, LLC

ON THE QUESTION

Alderwoman Kelly

Yes thank you. | Know recycling has come up quite a few times, so | was just wondering if you could give us a
quick overview of what this is specifically and if it is affecting anything that is going on.

Mr. Boucher