Minutes

Finance Committee - 07/31/2019 Page 2

Kim Kleiner, Director Administrative Services

SPECIAL
REPORT OF THE FINANCE COMMITTEE

JULY 31, 2019

A meeting of the Finance Committee was held on Wednesday, July 31, 2019, at 7:00 p.m. in the Aldermanic
Chamber.

Mayor Jim Donchess, Chairman, presided.

Members of the Committee present: Alderman Michael B. O’Brien, Vice Chair
Alderwoman -at-Large Shoshanna Kelly
Alderman Patricia Klee
Alderman June M. Caron

Members not in Attendance: Alderman-at-Large Brandon Michael Laws
Alderman Linda Harriott-Gathright

Finance Committee - 08/14/2019 Page 12
REMARKS BY THE ALDERMEN

NON-PUBLIC SESSION — None

ADJOURNMENT

MOTION BY ALDERMAN O’BRIEN TO ADJOURN
MOTION CARRIED

The Finance Committee meeting was adjourned at 7:38 p.m.

Alderwoman-at-Large Shoshanna Kelly
Committee Clerk

Finance Committee - 08/14/2019 Page 11

So as the Mayor had mentioned, the efficiencies of having a big building, a large roof, really came to us, | don’t
know it just sort of appeared, like “Why don’t we use Conway”. | mean here we are standing, looking at the
street’s department garage and gong “Oh wait look at this”.

Finance Committee - 08/14/2019 Page 10

They thought because they have only got 17 years left on their lease, they would like an extension so that they
will be able to have confidence that they will have possession of the building for a sufficient time to realize the
full benefit of the solar. And in case they want to buy the equipment, which is an option after 5 years, that they
could successfully obtain financing to do so. That’s what this Resolution would do, it extends the lease. Any
questions or comments?

Alderman Caron

Finance Committee - 08/14/2019 Page 9
Alderman Klee

Minimum?

Mr. Ibarra

No it’s usually quite a bit more than the dealers would give us on a trade.

Alderman Klee

Good, glad to hear that, thank you.

Alderman Laws

Thank you. One of the things that | enjoy about this very brief Finance Agenda is that there were several
items, instead of saying that you were going to put them immediately up for auction, you are going to continue
using them?

Mr. Ibarra

Finance Committee - 08/14/2019 Page 8

From: Dan Kooken, Purchasing Manager
Re: Purchase of One (1) Caterpillar 938M Wheel Loader

MOTION BY ALDERWOMAN KELLY TO ACCEPT, PLACE ON FILE AND AWARD THE CONTRACT TO
MILTON CAT IN THE AMOUNT OF $252,400. SOURCE OF FUNDING IS DEPARTMENT 161, STREETS;
CERF

ON THE QUESTION

Mayor Donchess

Since this is a bigger item maybe you should give us a little explanation on this, it is pretty self-explanatory.
Jonathan Ibarra, Superintendent of Streets

Finance Committee - 08/14/2019 Page 7

From: Dan Kooken, Purchasing Manager
Re: Purchase of One (1) Six Wheel Cab and Chassis Truck

MOTION BY ALDERWOMAN KELLY TO ACCEPT, PLACE ON FILE AND AWARD THE CONTRACT TO
LIBERTY INTERNATIONAL IN THE AMOUNT OF $88,785. FUNDS ARE AVAILABLE IN DEPARTMENT
177, PARKS & RECREATION; CERF

MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: Landfill Engineering Services

Finance Committee - 08/14/2019 Page 6

From: Dan Kooken, Purchasing Manager
Re: The Sanborn Mapping Co. Change Order 1 — Orthoimagery and Photogrammetric Mapping
Project — Phase 2

MOTION BY ALDERWOMAN KELLY TO ACCEPT, PLACE ON FILE AND, CONTINGENT UPON BOARD
OF ALDERMEN APPROVAL, APPROVE CHANGE ORDER #1 TO THE CONTRACT WITH THE SANBORN
MAPPING CO., IN THE AMOUNT OF $135,551. SOURCE OF FUNDING IS DEPARTMENT 134 GIS;
($41,951); DEPARTMENT 168, SOLID WASTE ($15,600); AND, DEPARTMENT 169 WASTEWATER
($78,000)

Finance Committee - 08/14/2019 Page 5

Ms. Chisolm