Agenda

Jim Donchess
Mayor e City of Nashua

To: Board of Aldermen

From: Mayor Jim Donchess

Date: May 12, 2021

Re: Multi-Year Contract Award — Nashua Transit Center & Transit Administration Building
Cleaning

Pursuant to NRO: § 5-74/B: A contract that extends from the current fiscal year into succeeding

fiscal year(s) in which no funds have been appropriated nor otherwise designated for this purpose
shall be approved by the full Board of Aldermen before the contract shall become binding on the

City.

City of Nashua

Purchasing Department
Administrative Services Division (603) 589-3330
229 Main Street - Nashua, NH 03060 Fax (603) 594-3233

May 12, 2021
Memo #21-120

TO: Mayor Donchess
Finance Committee

SUBJECT: Cleaning Services in the amount of $46,800 funded from accounts 54200 Janitorial
Services

Address for giving notices to OWNER: Address for giving notices to CONTRACTOR:

Division of Community Development
Sarah Marchant, AICP D.L King & Associates, LLC
229 Main Street
P.O. Box 2019
Nashua, NH 03061

IN WITNESS WHEREOF, OWNER and CONTRACTOR have signed this Agreement in triplicate. One counterpart
each has been delivered to OWNER, CONTRACTOR and ENGINEER. All portions of the Contract Documents have
been signed, initialed or identified by OWNER and CONTRACTOR or identified by ENGINEER on their behalf.

18 City of Nashua, Standard Specifications for Sidewalk Construction, Approved and Adopted
August 28, 1995, incorporated by reference.

19 City of Nashua Ordinance O-03-219 (Amended) Approved November 14, 2003
20 Fully Executed City of Nashua Purchase Order

B. The documents listed in paragraph 8.01.A are attached to this Agreement (except as expressly noted
otherwise above).

C. There are no Contract Documents other than those listed above in this Article 8.

K. The Contract Documents are generally sufficient to indicate and convey understanding of all terms and
conditions for performance and furnishing of the Work.

ARTICLE 8 - CONTRACT DOCUMENTS

8.01 Contents

A. The Contract Documents consists of the following:
1. This Agreement;
2. Nashua Transit Center Retrofit RFP March 15, 2021 -

10.

11.

12.

13.

14.

15

16

17

Refer to 0979-040821_ RFP _NTC_Retrofit_Rebid

ARTICLE 7 - CONTRACTOR'S REPRESENTATIONS

7.01 In order to induce OWNER to enter into this Agreement CONTRACTOR makes the following
representations:

A. CONTRACTOR has examined and carefully studied the Contract Documents and the other related
data identified in the Bidding Documents.

B. CONTRACTOR has visited the Site and become familiar with and is satisfied as to the general, local,
and Site conditions that may affect cost, progress, and performance of the Work.

ARTICLE 6 - PAYMENT PROCEDURES
6.01 Submittal and Processing of Payments

A. CONTRACTOR shall submit Applications for Payment in accordance with Article 14 of the General
Conditions. Applications for Payment will be processed by ENGINEER as provided in the General Conditions.

B. CONTRACTOR shall submit Applications for Payment under this agreement directly to:
City of Nashua, City Hall
Attn: Accounts Payable
229 Main Street
Nashua, NH 03060

Please do not submit invoices both electronically and paper copy.

4.02 Dates for Substantial Completion and Final Payment

A. The Work will be substantially completed within 90 calender days after the date when the Contract Times
commence to run as provided in paragraph 2.03 of the General Conditions, and completed and ready for final payment,
in accordance with paragraph 14.07 of the General Conditions, within 120 calendar days after the date when the Contract
Times commence to run.

4.03 Liquidated Damages

STANDARD FORM OF AGREEMENT
BETWEEN OWNER AND CONTRACTOR

THIS AGREEMENT is dated as of the day of in the year 2021. by and between
the City of Nashua, New Hampshire (hereinafter called OWNER) and __D.L. King & Associates, Inc.
and its successors, transferees and assignees together (hereinafter called CONTRACTOR).

OWNER and CONTRACTOR, in consideration of the mutual covenants hereinafter set forth, agree as follows:
ARTICLE 1 - WORK

Phase 4 Garden Street N Transit Center

Remove and dispose of pavement

saw cutting along parking garage and elm street

construct garden street to full depth up to top of binder course
Drainage systems (catch basins and drains)

Phase 5 East Side Transit Center
reconstruction of sidewalk
remove and reset curb

remove and dispose of pavement

Construct drainage improvements
saw cutting of furthest eastside edge

Phase 6 Final Paving Topcoat, Signs & Stripping Off Shift/Night Work+
Parking lot lines