City of Nashua
Office of The Treasurer
, . 603) 589-3185
229 Main Street - Nashua, NH 03060 Fax (O0n)eeo sone
To: Board of Aldermen January 28, 2016
From: David G. Fredette, Treasurer/Tax Collector \).C, 4 ‘
Re: Purchase replacement for the 2003 Dodge Caravan
Capital Equipment Reserve Fund (CERF)
The purpose of this communication is to request approval from the Board of Aldermen for an item that
was planned to be listed in the FY2017 CERF Replacements list. Recently the 2003 Dodge Caravan —
messenger van, which was used by Purchasing for various tasks throughout the city, was totaled in an
accident. This vehicle was planned to be replace in FY 2017 at an estimated cost of $25,699.
Currently the city has to date purchased 19 of the approved items listed on the planned FY 2016 CERF
replacement schedule for $1,913,779 which is $151,159 below the planned replacement cost of
$2,064,938. As a result, the CERF has sufficient funding for the city to purchase a Ford Transit Van
for a net cost to CERF of $18,500 ($22,500 less $4,000 reimbursement from the Risk department).
The Purchasing department is currently using the Building Maintenance and Information Technology
vehicles to perform their work.
Pursuant to NRO 5-127.1 D Capital Equipment Reserve Fund, which states: “During that fiscal year,
the city may purchase that equipment, or equipment that will serve the same stated purpose as the
listed equipment as long as the price does not vary by more than ten percent of the estimated
replacement value. All purchases from the Capital Equipment Reserve Fund must comply with the
city’s purchasing approval process. Any other requests to use funds from the Capital Equipment
Reserve Fund must be approved by the board of aldermen.”
I respectfully request the approval from the Board of Aldermen for the purchase of a 2016 Ford Transit
Van used by the Purchasing department. The purchase would proceed through the Finance Committee
approval process.
Cc: Mayor James Donchess 16-002
John Griffin, CFO/Comptroller
Dan Kooken, Purchasing Department
