Vacation time must be requested using the city’s time keeping software and approved by the
supervisor and Library Director in advance of his/her vacation to allow for proper scheduling of
personnel.
Vacations that exceed three consecutive weeks at one time must have advance written approval of
the Library Director.
Vacations are granted with seniority as the deciding factor when two or more employees request the
same time period off and there is a scheduling conflict. Vacation requests shall be submitted no
later than two (2) months prior to the first date of the planned vacation if the seniority provision is to
apply.
When an employee leaves the Nashua Library service for any reason, he/she is entitled to receive
payment for the balance of his/her vacation account accrued up to the date of termination. Vacation
leave may be transferred from City departments to the Library when changing jobs up to the amount
of the maximum accrual set forth above.
Maximum Accrual:
Unused vacation leave may be retained from year to year and vacation leave shall continue to
accrue as provided herein up to a balance equal to two times the amount of vacation leave to which
the employee is annually entitled. No vacation leave shall accrue beyond that limit, and any such
time not accrued shall be forfeited.
Employees at or over the maximum accrual as of July 1, 2001 shall not lose any accumulated
vacation time and will be given the opportunity to use any accumulated vacation time over the
maximum accrual. No employee will lose any accumulated vacation as the result of denial of a
pending application for vacation.
Conversion from days to hours
If necessary, days shall be converted to hours based on the following formula.
Full-time employees accrued paid leave days multiplied by eight (8)
Regular part-time employees accrued paid leave days multiplied by eight (8)
multiplied by the ratio of the employees regularly
scheduled weekly hours to forty (40).
Sick and vacation leave of employees transferring to the Library from other city departments shall
be done pursuant to the above formula.
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