Breaks in Service:
In the event of reemploy ment after a break in service, as defined in Article 10, not exceeding 2
years, the employee shall accrue earned time as if that break in service had not occurred.
Usage:
All use of earned time shall be arranged in advance by the employee, and approved by his/her
supervisor prior to the date of absence, except as provided in this paragraph Earned Time
day s/hours may be used after being accrued. Earned Time is ordinarily used at the rate of one
day of Earned Time for each day of absence. Employees presenting a request to use earned time
less than 18 hours before the earned time use is to begin shall use earned time at the rate of 1 1/4
days of earned time for each day of absence. This special rule will not apply to the first seven
(7) occurrences in any calendar year. Earned time shall be used in increments of hours under the
FLSA. An occurrence shall be defined as the use of two (2) or more hours of Earned Time
without the 18 hour prior notification. Notification may take place in person or via email or
voice mail. When an employee calls in sick and subsequently remains ill for additional days, the
employee shall only be charged 1 '4 day of Earned Time for the first day of the illness. Should
the illness extend for longer than a three-day period, the employee may be required to present a
doctor’s certificate or other evidence satisfactory to the city. Said certificate shall state that the
emp loy ee was unable to work due to illness.
Termination of Employment and/or Voluntary Quit:
In the event of termination of employment, 100% of the terminated employee's earned time
balance will be paid to him/her. In the event of termination due to layoff, 100% of the
terminated employee's earned time balance will be paid to him/her. The employee may elect to
defer pay ment for up to two years in anticipation of possible recall.
Retirement:
One hundred percent (100%) of any employee's unused Earned Time balance will be paid at
retirement. "Retirement" shall be defined by the New Hampshire Retirement System or
by Ordinance pertinent to the Board of Public Works Retirement Sy stem, as may be appropriate.
In the event_of death of an employee, 100% of any employees unused Earned Time balance shall
be_paid to his or her designated survivor or, if no survivor has been designated, to his or her
estate.
Maximum Accruals:
Earned Time accumulation shall not exceed sixty (60) days. For employees entitled to a balance
of up to ninety (90) days resulting from initial conversion pursuant to Article 42 (Individualized
Sick Leave Pools, Maximum Balances), total Earned Time days and Sick Leave Pool days
combined shall not exceed one hundred fifty (150) days in the aggregate. Balance in excess of
these accruals shall be lost.
Staffing Considerations:
The parties expressly agree that all leave usage shall be affected in a manner consistent with the
staffing and operational needs of the City so that services are efficiently provided to the Nashua
Community. The parties agree to work cooperatively to achieve this goal. Abuse of the
benefits conferred in these articles may be grounds for discipline.
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