fig THE CITY OF NASHUA “The Gate City’
Financial Services
Purchasing Department
March 10, 2016
Memo #16-117
TO: MAYOR DONCHESS
FINANCE COMMITTEE
SUBJECT: AWARD OF LIBRARY HVAC MAINTENANCE AGREEMENT (VALUE: NOT TO
EXCEED $15,000)
DEPARTMENT: LIBRARY; FUND: GENERAL FUND
ACCOUNT CLASSIFICATION: 54 PROPERTY SERVICES
Please see attached communication from Jennifer McCormack, Library Director dated March 17, 2016 for
the information related to this contract award.
Pursuant to § §-78 Major purchases (greater than $10,000) A. All supplies and contractual services,
except as otherwise provided herein, when the estimated cost thereof shall exceed $10,000 shall be
purchased by formal, written contract from the lowest responsible bidder, after due notice inviting bids.
The Library Director and the Purchasing Department recommend awarding multi-year contract to Palmer
and Sicard of Exeter, NH in an amount not to exceed $15,000. This is a two (2) year contract with an
option for a third year renewal.
Respectfully,
Dan Kooken
Purchasing Manager
Cc: J McCormack J Graziano
229 Main Street ¢ Nashua, New Hampshire 03061 ¢ Phone (603) 589-3330 « Fax (603) 589-3344
