(2) THE CITY OF NASHUA athe taveOiey
Finanetal Services
Purchasing Department
ee net SE RS i NT - a
February 4, 2016
Request for Proposals
REPO609-031116
City of Nashua LED Street Lighting Conversion Project
The City of Nashua, NH, herein referred to as “the City”, is seeking proposals from qualified, interested
entities to submit a Scope of Work and Detailed Cost Proposal for the conversion of approximately 5,500
existing High Pressure Sodium (HPS) street lights to Light Emitting Diode (LED) street lights. The Scope of
Work may be found on pages 4 through 8 of this Request for Proposal.
INSTRUCTIONS TO ENTITIES:
Proposals must be submitted with one (1) digital copy on cd or flash drive and three (3) printed copies
clearly marked “LED Street Lighting Conversion Project”. The names of those agencies that submit a
proposal will be posted on the website, under Bid Results, within three (3) hours of opening.
Proposals must be submitted, as outlined in the preceding paragraph, no later than 3:00 p.m. on March
11, 2016, c/o Central Purchasing Office, Lower Level, City Hall, 229 Main Street, Nashua NH, 03061-
2019. Proposals must be submitted in the format provided and address the items specified in the
proposal specifications. Postmarks or other timestamps will not be accepted in lieu of actual delivery.
The firm can use whatever delivery mechanism it chooses as long as it remains clear that the firm is
responsible for submissions prior to the date and time. The City of Nashua may reject any or all of the
proposals on any basis and without disclosure of a reason.
Complete specifications and related documentation is available on our website, www.nashuanh.gov,
under Services, Bid Opportunities, Document RFP-031116. Related documentation includes: Schedule A,
Standard Agreement between Owner and Contractor; Schedule B, Cost Proposal Sheet Template. The
successful bidder must maintain insurance coverage as outlined in the contract, under Article 4 —
Insurance and Indemnification.
There will be a MANDATORY pre-bid meeting at Nashua Division of Public Works, 9 Riverside Street,
Nashua, NH 03062 at 10 a.m. on Tuesday, February 23, 2016. The meeting is an opportunity for the City
to overview the project, objectives and participants and to request additional information directly from
City staff managing or participating in the project. Additional information provided at the meeting will
also be provided by Addendum. You or your representatives are required to attend this meeting.
RFPOG09-031116 LED Street Lighting Conversion Project
