City of Nashua
Office of The Treasurer
229 Main Street - Nashua, NH 03060 (603) 589-3193
Fax (603)589-3228
To: Board of Aldermen July 17, 2018
a4 :
From: David G. Fredette, Treasurer/Tax Collector
Re: Purchase replacement for the Community Outreach Ford Motor Home
Capital Equipment Reserve Fund (CERF)
The purpose of this communication is to request approval from the Board of Aldermen for an item that
was not listed on the FY2018 or FY2019 vehicle replace schedule due to an anticipated public-private
partnership that would have paid for the entire cost of the vehicle. Unfortunately the partnership did
not materialize, therefore leaving the Community Outreach Motor Home without a replacement year in
the CERF schedule. Since this time, the Public Health department has secured a grant from the NH
Charitable Foundation for the purchase of a new mobile van unit.
Currently, the city has to date purchased three (3) of the approved items listed on the planned FY 2019
CERF replacement schedule for $259,000 which is $43,374 below the planned replacement cost of
$302,374. Asa result, the CERF has sufficient funding for the city to purchase a 2018 Dodge
Promaster Van for a net cost to CERF of $12,654 ($32,644 less the $19,990 grant from the NH
Charitable Foundation).
Pursuant to NRO 5-127.1 D Capital Equipment Reserve Fund, which states: “During that fiscal year,
the city may purchase that equipment, or equipment that will serve the same stated purpose as the
listed equipment as long as the price does not vary by more than ten percent of the estimated
replacement value. All purchases from the Capital Equipment Reserve Fund must comply with the
city’s purchasing approval process. Any other requests to use funds from the Capital Equipment
Reserve Fund must be approved by the board of aldermen.”
The request to purchase the Mobile Van will be on the agenda of the Finance Committee for August
15, 2018, and I respectfully request the concurrence from the Board of Aldermen for this purchase.
Cc: Mayor James W. Donchess
John Griffin, CFO/Comptroller
Derek Danielson, Assistant Treasurer
Dan Kooken, Purchasing Department
