THE CITY OF NASHUA “ihe Cate
Economic Development
To: Kelly Parkinson, Purchasing Manager
From: T. Cummings, Economic Development Director
Ce: J. Donchess, C., Linder, L. Fauteux, C. O’Connor, K. Kleiner, J. Griffin
Date: November 19, 2021
Re: Memorandum Emergency Procurement: Purchase of Roof for DPW Administrative Office
Building
Purpose
The purpose of this memo is to memorialize the rational for using NRO 5-90 G. for the procurement of a
DPW Administrative Office Roof.
Background
The City is in the midst of designing a new administrative office building for the Department of Public
Works. The goal is to begin construction of said building in the spring of 2022. There was a
communication and request for approval of roofing material as an early release item on the Finance
Committee agenda on November 17, 2021 for the amount of $223,100.
This request had received prior approval from the Joint Committee on Infrastructure & Board of Public
Works, but also needed approval from the Finance Committee in order for the purchase to proceed.
Substantial Financial Loss Justification
The City’s Construction Manager has brought to our attention that due to supply chain issues procuring
roofing material is extremely difficult. Enclosed is an email communication that outlines the earliest
roofing material could arrive in Nashua if an order is placed.
Essentially, if a roofing order is not placed immediately there is a strong likelihood the building’s
construction will be delayed. This in tum will add additional time on to the project’s schedule that will in
turn trigger significant and substantial costs to the project in such areas as general conditions, escalation,
and roofing material along with other ancillary items. It is in the order of magnitude of hundreds of
thousands of dollars in additional unplanned on costs.
THANK YOU.
Enclosure
