AMENDED
ORDINANCE
O-17-044
C. Organization, meetings and rules of Commission.
(1)
(2)
The Citizens Advisory Commission for Community Grants shall annually
elect_a Chairman and Secretary from among the appointed members and
create and fill such other offices as it may deem necessary to fulfill its
work. The Chairman shall not be the Aldermanic Commissioner.
Elections shall take place at the last meeting of the application evaluation
cycle. The Commission shall meet at the call of the Chairman, and at such
other time as the Commission may determine, and shall adopt rules for the
orderly conduct of meetings. Minutes of all meetings shall be kept, and all
records and meetings of the Commission shall be open to the public in
accordance with New Hampshire Revised Statutes Annotated Chapter 91-
A.
In order for the Commission to take any action, at least four members shall
be present to constitute a quorum. A simple majority of the quorum shall
be sufficient to approve or deny any motion to come before the
Commission.
D. Procedures.
(1)
(2)
3)
Prior to November 1“ of each budget year, the Chairman of the
Commission shall coordinate with the Urban Programs Department to
draft a schedule that aligns with the development of the City’s HUD
Annual Action Plan.
Prior to December 1“ of each budget year, the Chairman of the
Commission shall provide a schedule to the Board of Aldermen. Ata
minimum the schedule shall include:
(a) An orientation session for the members with the Mayor, Human
Affairs Committee and the Urban Programs Department to review
the City’s Consolidated Plan and annual funding priorities:
(b) Posting date of application:
(c) Submission deadline for applications:
(d) Meeting dates of the Commission to evaluate applications
received. These meetings may include question and answer
sessions to allow agencies to speak on behalf of their applications,
as well as meetings to allow the members to evaluate applications
as a Commission: and
(e) The Chairman shall also provide a recommended clerical support
funding budget for the subsequent year.
The Citizens Advisory Commission for Community Grants funding
application and worksheet, including annual updates or changes, shall be
approved by the Human Affairs Committee prior to use.
