THE CITY OF NASHUA “The Gate City”
Economic Development Division — Parking Department
Office of the Mayor
TO: Kelly Parkinson, Purchasing Manager
FROM: Tim Cummings, Director of Economic Development
DATE: April 12, 2021
SUBJECT: — Purchase of Utility Truck for Nashua Office of Economic Development Parking
Department (Value: $67,898.00)
Background
The City of Nashua solicited Invitation for Bid (IFB1043-111620) in the fall of 2020 in
accordance with the FY21 CERF schedule for the truck purchase for the Parking Department to
replace the older of its two maintenance trucks. The Invitation for Bid was sent out on
September 28", 2020, and, again on October 22, 2020. Only one bid was received from Gervais
Ford. Unfortunately, it did not meet the Parking Department’s specific vehicle
requirements, including a not to exceed height requirement in order to be able to fit onto the
rooftop of the Elm Street Garage deck, which is a necessity for winter plowing operations.
Due to two unsuccessful BID attempts, the Purchasing Manager suggested the Parking
Department contact vendors directly. The Parking Department conducted research
and determined that the only possible truck options to meet the height requirement would be
either a GMC or a Chevrolet.
Through a very thorough process between the Parking Department and the dealership, it was
determined that a Chevy Silverado 2500HD, along with the added weight of the utility body,
spreader, and plow, would meet the necessary height limitation needed to
access the Elm Street Garage rooftop. In turn, this will allow the Parking Department the access
needed to provide both plowing and treatment spreading functions necessary.
Recommendation
The 2021 Chevy Silverado 2500HD 4WD will replace the Parking Department’s current 2005
Silverado Chevy 2500HD and will be used for parking maintenance related activities along with
snow plowing and sand/salt treatment during the winter months. Also included, an
extended bumper-to-bumper warranty for 7 years/75K miles, a truck maintenance plan for 6
years/75K, and a five year maintenance plan on the plow and sander.
This request is consistent with the City Capital Equipment Reserve Fund (CERF) detailed
schedule and with everything included came in under the budgeted amount for this purchase.
The Fleet Manager and this Office recommend the purchase through MacMulkin Chevrolet,
Nashua, NH.
Thank You.
229 Main Street, Suite 234 * Nashua, New Hampshire 03060 « Phone (603) 589-3205
