Finance Committee - 05/05/2021 Page 8
Mayor Donchess
Next is also another informational item because we are just advising you of an amendment to the contract, the
scope of the contract regarding software because the net amount of the contract does not go up. They have
agreed to waive any additional amount. So they are going to be doing additional hours but not charging any
additional fees. So that, again, is an informational items and we could answer, I’m sure Ms. Kleiner could
answer any questions if you have any. But if not we will move to the next item.
From: Mayor Jim Donchess
Re: Change Order for Budgeting/Planning Software Implementation Change Order #1
There being no objection, Mayor Donchess accepted the communication and placed it on file.
From: Kelly Parkinson, Purchasing Manager
Re: Nashua Police Department HVAC Repair Project in the amount of $3,601,767 funded from accounts
81200 Buildings & Improvements
MOTION BY ALDERMAN HARRIOTT-GATHRIGHT TO ACCEPT, PLACE ON FILE, AND AWARD
CONTRACTING SERVICES FOR THE NASHUA POLICE DEPARTMENT HVAC REPAIRS AND SYSTEM
UPGRADES TO TURNSTONE CONSTRUCTION IN THE AMOUNT OF $3,601,767. FUNDING WILL BE
THROUGH DEPARTMENT: 150 POLICE DEPARTMENT; FUND: 81200 BUILDINGS & IMPROVEMENTS,
BY ROLL CALL.
ON THE QUESTION
Mayor Donchess
There may be someone on from the PD here, if not | can handle it. Are you here on this?
Daniel Mederos, Captain Nashua Police Department.
Mr. Mayor, it is Captain Mederos with the Nashua PD.
Mayor Donchess
Alright, please Captain, go ahead.
Captain Mederos
Thank you Mayor and members of the committee. Just speaking on this, the contract before us stems from
our heating ventilation and air conditioning project that we started back in 2019 when we had an overall
assessment in inventory of our system, due to the failures and inefficiency. Obviously, we were recommended
to mostly a total upgrade which we went forth with, secured initial funding, was able to, based on the original
estimate, we were able to secure a design through (inaudible) & Associates. And moving forward from there,
the pandemic struck and held off on the design. By the time we were able to go to bid, which was this
February, where we became aware of 4 bids which one kind of ended up dropping out. We ended up after the
vetting process and going through Purchasing, Reference and Interviews with Turnstone Corporation for this
price of a $3,601,767. Unfortunately it was much higher than what was expected. We were able to go back to
budget and secure the additional funding and moving forward for our upgrade. Most of it is the overhaul of the
vintage 1971 original part of the building and then upgrading the secondary 2000 HVAC systems that we have
here at the Department.
