Finance Committee - 07/07/2021 Page 2
Mayor Donchess
Alright first we have public comment. Is there anybody from the public who would like to speak to the
Committee?
PUBLIC COMMENT - None
COMMUNICATIONS
From: Kelly Parkinson, Purchasing Manager
Re: 4 Multiyear Copier Leases and Maintenance in the amount not to exceed $35,576.40 funded from accounts
54421 Copier Maintenance (122 Information Technology)
MOTION BY ALDERMAN HARRIOTT GATHRIGHT TO ACCEPT, PLACE ON FILE, AND APPROVE A
MULTI-YEAR CONTRACT FOR COPIER LEASES AND MAINTENANCE FOR THE FOLLOWING OFFICES:
DPW ENGINEERING, ALDERMEN’S OFFICE, COMMUNITY DEVELOPMENT (2 MACHINES), AND RISK
MANAGEMENT TO XEROX FINANCIAL SERVICES, MAINTENANCE FROM CONWAY TECHNOLOGY
GROUP, IN AN AMOUNT NOT TO EXCEED $35,576.40. FUNDING WILL BE THROUGH DEPARTMENT:
122 INFORMATION TECHNOLOGY; FUND 54421 COPIER MAINTENANCE
ON THE QUESTION
Mayor Donchess
And Ms. Kleiner is here on this | believe. Everybody is present so we can do a voice vote.
Kimberly Kleiner, Director of Administrative Services
Good evening. So what you will find that this is an annual contract copier replacement. So we have 5
Departments that have copiers that have reached their useful life; Community Development, DPW,
Engineering, Community Development again the planning area, Risk Management and the Aldermanic Office.
So regularly what happens is when they have reached their useful life and now parts and service are costing
us more and the contract has come to an end, we look at replacing these. This is 5-year contract so it will
require going to the Full Board and the cost is coming out of Information Technology where all of our copier
leases are housed. The Risk Management machine is of particular that is not working more than it is working
and the others are requiring regular maintenance.
Mayor Donchess
Alright. Any questions or comments? (There were none).
MOTION CARRIED
From: Kelly Parkinson, Purchasing Manager
Re: Communications Equipment Maintenance in the amount of $243,356.37 funded from accounts 54435
Communications Equipment Maintenance (157 Citywide Communications)
MOTION BY ALDERMAN HARRIOTT-GATHRIGHT TO ACCEPT, PLACE ON FILE, AND APPROVE THE
MOTOROLA ANNUAL SERVICE AGREEMENT AND BIENNIAL SYSTEM UPGRADE AGREEMENT (SUA
Il) FOR THE CITY’S RADIO SYSTEM WITH MOTOROLA SOLUTIONS, INC., IN THE AMOUNT OF
$243,356.37. FUNDING WILL BE THROUGH: DEPARTMENT: 157 CITYWIDE COMMUNICATIONS;
FUND: 54435 COMMUNICATIONS EQUIPMENT MAINTENANCE
