Department of Administrative Services
Division of Procurement and Support Services
Bureau of Purchase & Property
REQUEST FOR CONTRACT EXTENSION
DATE: July 24, 2020
CONTRACT: AMMUNITION — SPEER & FEDERAL
CONTRACT NO:: 8002360 — EAGLE POINT GUN VC# 166490
CONTRACT PERIOD: November |, 2018 through October 31, 2020
Questions: Loretta Razin, Purchasing Manager
Phone: 603-271-0579
E-Mail: Loretta.Razin@@DAS.NH.Gov
EXPLANATION
| am requesting the approval to exercise a one (1) year extension provision allowed for statewide contract 8002360. The current contract was
implemented on November |, 2018 for two (2) years with three (3) additional extensions, as a result oF RFB # 05-19,
| feel it is in the best interest of NH to extend based on significant price increase and delayed delivery, We are in the middle ofa national
panie/shortage and pandemic, which has caused a sun on ammunition and firearms.
This ammunition is a premium dine grade for law enforcement and defense agencies. [tis owned by Vista Outdoor (Manufacturer) who has two
authorized distributors (Eagle Point Gun and AAA Police) for New Hampshire. Our last bid was awarded to Eagle Point Gun. AAA Police did not
bid.
‘The Manulacturer for Federal/CCU/Speer/Remington caised prices on April 1, 2020 and will be implementing another increase on August 1, 2020.
Extending our contract verses rebidding will lock in our FIXED pricing and prevents and increase in pricing and delayed delivery.
The State of West Virginia and Amtrak Railroad did not take advantage of the extension as allowed under their contract and were received a 17%
increase in pricing.
Eagle Point Gun has been working with the State of Maine and Vermont and now NEL lo continue to leverage extension of contracts. fixed pricing
and delivery with the Manufacturers. The Manufacturers have agreed to allow Eagle Point Gun to extend the Stale of NIL contract under the same
terms, conditions and fixed pricing for another year.
Another benelit of extending the contract besides lixed pricing is delivery. Due to the pandemic, national shortage and political components, delays
have been known to various distributors. Because we have a contract, those Distributors (Eagle Point) can put the State of NH on the priority-
shipping list. Most of our contracted items have a 30 ARO delivery versus a 90-180 day delivery,
In surveying our agencies (Dept. of Safety, Fish & Game, Dept. of Corrections, Dept. of Justice, and Liquor Commission). they have been very
satisfied with the delivery, pricing and contracts. 1 have verified that Eagle Point is not on the debarment list and is compliance with NIL
The estimated spend on this contract varies from $55.000 to $95,000.00 annually.
Ihe vendor has agreed to extend under the same terms, conditions and pricing structure, | recommend the extension of the contracted based on the
information provided above and believe that to do so would be in the best interest of the State.
MITTED ene ACCEPTANCE BY: ,
hex. My yen )
LORETTA RAZIN, PURCHASING ER - DATE q ay 20
APPROVED FOR ACCEPTANCE a). |
GARY tinctlf DIRECTOR : DATE Th ¥/20
DIVISION OF PROCUREMENT & SUPPORT SERVICES
ACCEPTED FOR THE STATE OF NEW HAMPSHIRE UNDER THE AUTHORITY GRANTED TO ME BY NEW
hans SED STATUTES, ANN@TATED 21-1:14, XU
DATE —t | at} AC/
CHARLES M. ARHINGHAUS, COMMISSIONER
DEPARTMENT OF ADMINISTRATIVE SERVICES
