Finance Committee — 08/04/2021 Page 22
Alderwoman Lu
Thank you. | just wanted to propose something because this committee regularly votes on several contracts at
a meeting. I'm proposing that we be provided a quarterly report of the contracts that are due to expire and be
renewed. That would allow members of this committee and the full Board of Alderman to a more effective
timeframe so that we can become informed and of the terms of the current contract, and consider the record of
service, the costs, and any changes that are proposed in a contracted renewal. Thank you.
Alderman O’Brien
| really would like to know exactly what Alderman Lu is talking about. From what I've seen on some of the
contracts and some of the things, and let's say they could be at myriad of stuff. | am not really qualified to look
at a bulldozer to say which is the best bulldozer to operate at a landfill and | recognize that the director of the
landfill is quite capable to know what size bulldozer was needed. So we do within the packets get it and it's
been approved in the budget process. So | just don't understand. Is it you want that information to counteract
what the director is requesting for a bulldozer in the example?
Alderwoman Lu
Would you like me to respond?
Mayor Donchess
Sure.
Alderwoman Lu
No. | may not have been as clear as | should have been. | to some extent | believe that when | vote on a
contract | should familiarize myself with what it is I'm saying yes to and my only thought is if we knew that you
know in the next quarter you know these 15 contracts are going to expire and probably be, you know, and have
to what | had thought was regularly occurring service, that if we don't renew it, then we'll have to find someone
new. It just gives a little bit of a heads-up. If | find one is particularly confusing or of interest to me, or if I'll
want to know well - | find, you know, | don't know something about what we do contract, then | can do some
upfront informing myself ahead of the four day timeframe or four to five day timeframe when I'll know about,
say six contracts that are being renewed. Does that not seem reasonable?
| don't mean that | want a guarantee of what contracts will be coming up. | simply mean if from March to June
we've got, you know, sometimes, you know, sometimes we have six contracts in one meeting. Not often but
sometimes there are three and other items to look into and | just think it would be nice. | know that I'm sure
city hall knows when contracts, you know, has a ticker to know when contracts are coming due, just so that I'll
know that if | want to look into what the current contract is and better review the contract I'll be voting on that I'll
have, you know, maybe two or three months to look at that, or maybe one month. That's all.
Alderman O’Brien
I'm good. Thank you.
Mayor Donchess
Any other remarks by alderman?
NON-PUBLIC SESSION - None
ADJOURNMENT
