Finance Committee — 08/04/2021 Page 6
Kelly Parkinson, Purchasing Manager
| did and from what | remember cause Ms. Bagley and | had a conversation about this. There are several
grants, | believe, that are funding this. So it's not one particular grant.
Alderwoman Lu
May | follow up?
Bobbie Bagley, Public Health Division Director
Yes so what we're doing is we’re putting in a contract with them so we'll have a payment authorization that will
be set up. So there will be one amount that will be encumbered and it will list the grants that the funding is
coming from. So we have several grants across Community Services and Community Health that support this
entire contract. So there will be funds across the marketing line items from each of those grants.
We have a COVID and it’s called, “The Enhanced Laboratories Detection Grant” that we have for three years
and we’ve put in a marketing line and that will be specifically for the billboards and any of the marketing that
covers COVID vaccination or COVID testing information, or any type of information that's promoting
vaccination.
We also will have from our HIV grant or STD grant, lines again from the marketing mind in each of those
accounts. A certain amount of money will be contributed to this overall subcontract. So that will make up the
amount in total of the $40,000. | think its $40,100 or $40,200. Whatever that amount is, is an accumulation of
funds from the marketing lines from all of those different grants because at different points in times throughout
the year, we are actually promoting different public health initiatives and so we had a billboard that focused on
mental health awareness. So that will come under our substance misuse, BDAS - the Bureau of Alcohol
Substance Misuse Grant. | mentioned HIV awareness and so in December we put up a billboard that we'll run
that will cover promoting HIV awareness or aids awareness and that will come from the marketing line under
the HIV grant. So all of these will be listed under the subcontract and the information that was sent over to our
Finance Department. All of those grants are listed with the amounts are coming from each of those grants.
Alderwoman Lu
May | follow up?
Mayor Donchess
Yeah.
Alderwoman Lu
Thank you. | can again, you know, follow up with them. I'm simply responding to something that I've read in
the code that when we make an appropriation in the Finance Committee the source of funds are identified. It
sounds as though it's many, many different grants that all have a marketing line. Is that what you’re saying?
Okay thank you.
Bobbie Bagley, Public Health Division Director
Yes.
Alderman Klee
Thank you, Mr. Mayor. This question is for Kelly Parkinson. Ms. Parkinson it, it does say on this document
that the $40,295 is the not to exceed contract and that $38,280.25 is to come from the grants and $2,014.75 to
