Finance Committee — 09/15/2021 Page 15
From: Kelly Parkinson, Purchasing Manager
Re: 2021 Paving Program: Arterial & Collector Roadways Change Order 1 in the amount not to exceed
$766,725 funded from accounts 81704 Paving Bond & 81700 Sewer Rehab Bond (Engineering
Department)
MOTION BY ALDERMAN HARRIOTT-GATHRIGHT TO ACCEPT, PLACE ON FILE AND APPROVE A
CHANGE ORDER WITH SUNSHINE PAVING CORPORATION OF HUDSON, NH, IN AN AMOUNT NOT TO
EXCEED $766,725 FOR THE PAVING OF ADDITIONAL ROADWAYS. FUNDING WILL BE THROUGH
DEPARTMENT 160 ADMIN/ENGINEERING; FUND: BOND AND TRUST; ACTIVITY: PAVING;
DEPARTMENT 169 WASTEWATER; FUND: BOND; ACTIVITY: SEWER REHAB
ON THE QUESTION
Mayor Donchess
| think we’re back to Mr. Hudson.
Dan Hudson, Engineer
Yes, we are. Thank you, Mr. Mayor. So Sunshine Paving was the low bidder on both of our paving contracts
this year. We bid out an arterial and a residential contract. This is a proposed change order to the arterial
contract. As part of this year's paving program, as is the case, often there was a number of roads that we
couldn't complete for various reasons whether meaning finding out we needed utility work that we didn't expect
or other things like that. So this proposal was to add additional roads offsetting that over one mile that we
couldn't do with an additional 3.4 miles. This, as | said, that Sunshine is working through completing the
currently contracted work and when they meet certain milestones, then we will award this additional work for
these additional streets.
Mayor Donchess
Alderwoman Klee.
Alderman Klee
Thank you. So the question that | have is that you said that there were some roads that we were unable to do
because of utility work and so on. Does that mean that that list that sits on the site there are going to be some
streets that will not get done? And if so, is it possible for us to get a list of those so we can talk to the
constituents that have been watching that list to see their road paved.
Dan Hudson, Engineer
Yes, absolutely. We will amend or post a deferred list and it's not that those won't be done in the near future,
it's just for whatever reason we ran into a hiccups so they couldn't be done, you know, promptly this year. So
yeah, we will provide that that information.
Unfortunately, you know, we do our best planning we can but there's always changes. There's always roads
that get deferred and so those people are disappointed but then we add roads where people weren't expecting
it and so they're happy and benefit from it. So it's always an evolving thing but yes, we will make public those
roads that need to be deferred.
Alderman Klee
Just one more thing. And | truly appreciate that. | thank you very much but | think all of us as Aldermen have
heard this. Why are they doing this road over that road? | have the answers to those questions that that's not
a problem. It's just that when people see that their road is on there and they get that excitement. So | think as
an Alderman, | truly appreciate the heads up so we can kind of counteract it before that phone call comes. So
thank you very much.
Dan Hudson, Engineer
You're welcome. Thank you.
