Please_do not submit invoices both electronically and paper copy.
In addition, and to facilitate the proper and timely payment of applications, the City of Nashua
requires that all submitted invoices contain a valid PURCHASE ORDER NUMBER.
Requests for payment shall be submitted no later than fifteen (15) days after the end of each
month and must include a detailed summary of the expenditures reported in a form that supports
the approved budget. Specifically, Architect agrees to provide the following with each request
for payment:
1. Appropriate invoice forms. The forms shall include the project purchase order
number, a listing of personnel hours and billing rates, and other expenditures for which
payment is sought.
2. A progress report. The report shall include, for each monthly reporting period, a
description of the work accomplished, problems experienced, upcoming work, any extra
work carried out, and a schedule showing actual expenditures billed for the period,
cumulative total expenditures billed and paid to date under the contract, and a comparison
of cumulative total expenditures billed and paid to the approved budget.
The City of Nashua will pay for work satisfactorily completed by Architect. The City of Nashua
will pay Architect within 30 days of approval by the City of Nashua of the submitted invoice
forms and progress reports. The City of Nashua will make no payments until the invoice forms
and progress reports have been submitted and approved.
5. EFFECTIVE DATE OF CONTRACT. This contract shall not become effective until and unless
approved by the City of Nashua.
6. Notices. All notices, requests, or approvals required or permitted to be given under this
contract shall be in writing, shall be sent by hand delivery, overnight carnier, or by United States
mail, postage prepaid, and registered or certified, and shall be addressed to:
CITY OF NASHUA REPRESENTATIVE: ARCHITECT REPRESENTATIVE:
Division of Public Works, Administration HKT Architects Inc.
Lisa Fauteux, Director William R. Hammer,
9 Riverside Street AIA Principal
Nashua, NH 03062 35 Medford Street
Somerville, MA 02143
AG 3 of 4
