Finance Committee - 02/19/2020 Page 6
ON THE QUESTION
Mayor Donchess
And Ms. Kleiner is here | believe.
Kim Kleiner, Director of Administrative Services
Good evening, Kim Kleiner, Administrative Services Director. So | tried to provide as much history in my
Memo as possible because | know it has been a while. So the bond was actually approved back in August by
the Board of Aldermen. We did go out to RFP for this project; we had four firms that submitted proposals. City
Committee very extensively reviewed each proposal and interviewed each firm. That Committee was from
Financial Services, Economic Development, Legal, Assessing; so it was a very well-rounded Committee from
the City.
After extensive review it was unanimous with the Committee that Vision Government Solutions would be the
choice. They were actually also the low bidder on the project. It is important to note that even after the City
had gone through this and we had chosen Vision, as many of you know, we were also issued a reassessment
order by the BTLA in October. So once the BTLA issued that order of reassessment, it was now not only that
the NH DRA had to review the contract, they actually had to approve the contract. So through most of
December and January we went back and forth between my office, Legal, Vision and the NH DRA. Finally, on
February 7", the DRA accepted the contract.
Also important to note is that March 2™ at 4:00 in the City Auditorium will be a Special Board of Assessors
Meeting and at that time the NH DRA, Vision Government Solutions and Assessing and the Board will hold a
start-up meeting. We are choosing to do this in a very public forum. They will talk about how the project will
proceed, what data collection looks like, what area of the City we will be starting in, who the staff will be on the
project and we will walk through the contract step-by-step. So we are holding that in a public forum so that
members of the public can come and be informed about the project and much more details will be given at that
time. But, of course, | am happy to answer any questions.
Alderwoman Kelly
Thank you and thank you for all the hard work that went into getting people in for the RFP and the work you did
around that. My question was just | guess | was surprised it wasn’t KRT because we have been working with
them now. So if maybe you could give us a quick synopsis as to you know why you picked Vision, | am just
interested.
Ms. Kleiner
So KRT certainly was one of the proposals submitted. Vision Government Solutions has done an awful lot of
work in New England, they have been around for a long time. They commonly do Manchester and very large
municipalities. They submitted a proposal that we felt best suit the City and what we were trying to accomplish
in this project. They had a very detailed marketing and public education plan which we felt was really
important given what we have been through. So it was really the quality of the proposal that Vision submitted.
Alderwoman Kelly
Thank you | appreciate that.
